Email Distribution Lists for a Class Section or 
for a Major

Information Technology Services has set up a convenient system for faculty to email a message to students in their classes or to students with a particular major in their department.  These lists are available on the first day of classes for a term.  At this time, this is the PREFERRED method of sending emails to a class.  This method uses the student's campus email address (@tntech.edu), but if the student has forwarded his/her email, it will go to that address.

Departmental secretaries may also use this method if faculty request that they send an email message to a particular class or if they need to send a message to students in a particular major.

How do I use the Class Email Distribution Lists?

• Open your email program (Outlook, etc.).
• Open a new message.
• In the Send to box or line, type the name of your course and section as shown below with no spaces. Check the Schedule of Classes if you are unsure of your Discipline Abbreviation or Course Number.
  
  

  Discipline, Course Number, Dash, Section Number, @tntech.edu
  For example:	CSC1100-002@tntech.edu ACCT2110-004@tntech.edu BE1110-001@tntech.edu

• Type your message and send.
• The instructor is included in the distribution list, so you will automatically receive any message you send to your class.
• NOTE:  The FROM address must be your @tntech.edu address, not some other that you may have set up like gmail, yahoo, etc.

How do I use the new Majors Email Distribution Lists?

• Open your email program. (Outlook, etc.)
• Open a new message.
• In the send to box or line, type the Major code followed by a dash and the word MAJORS with the ending @tntech.edu    
  Check Major codes.
  
  

  Major, Dash, Majors, @tntech.edu
  For example:		ACCT-MAJORS@tntech.edu AGPV-MAJORS@tntech.edu CSC-MAJORS@tntech.edu



• If you need to send the same message to two majors, separate each by semicolons.  
  For example:
          HIBA-MAJORS@tntech.edu; HIBS-MAJORS@tntech.edu
• Type your message and send.
• NOTE:  The FROM address must be your @tntech.edu address, not some other that you may have set up like gmail, yahoo, etc.

Who can use these lists?

Any faculty member teaching in that semester.  Any departmental secretary may also use these lists.  Students cannot use these lists.

How current are these class email distribution lists?

These lists are updated every night from the Banner database so that students who have added a course are included and those who dropped are removed.

How long are these lists available?

You can safely use the lists during a given semester from Registration Day of the current term (the day before classes start) through the last day of finals.

Can I send a message from off-campus?

Yes, as long as your email program uses your TTU return address; e.g., JFaculty@tntech.edu.

If a student has his/her email forwarded to another address will they still receive my message?

All messages are sent to the student's campus address (@tntech.edu). As long as they have set up the forwarding correctly, they will receive the message.

I get bounces or have other problems.  What is wrong?

If you receive a bounce message from an outside account, such as gmail or yahoo, the student may have forwarded his/her email incorrectly.  If you receive a generic bounce message with no details, it means at least one student's TTU email box is full and the message could not be delivered.  HOWEVER, it WAS delivered to the rest of the students.

FOR FACULTY:  Check the course schedule to be sure you are listed as the instructor.   If you need additional assistance in getting set up as the instructor, please contact Shirley Dyer (372-3419) or Phyllis Miller (372-3319) in Records.

If you have additional questions: 

Please contact Elaine Wells (372-6526).