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Minutes
Tennessee Technological University
Administrative Council
January 24, 1996
Members Present
Karen Adams Paul Isbell
Sue Bailey Homer Kemp
S. K. Ballal David Larimore
Jay Banasiak Regina Lee
Ed Boucher Alice Mason
Evans Brown Linda Maxwell
Marc Burnett Leo McGee
Rodney Carlson David Narrie
Cathy Cunningham Terry Rector
S. Deivanayagam Barbara Reynolds
Dennis George William Schrader
Linda Giesbrecht-Bettoli Paul Semmes
Helen Hawk James Monroe Stewart
Janell Hawkins George Swisher
Thao Hill Angelo A. Volpe
John Hitchcock Dale Wilson
Members Absent Others Present
Whewon Cho Bob Bode
Jeffrey Marquis Barbara Goodson
Mike Nivens Pat King, Resource Person
Bill Pardue Alex Robinson
Judith Rohr Jim Westmoreland
Summary of Proceedings
1. The agenda was approved as modified.
2. The minutes of November 1, 1996 were approved as distributed.
3. Mr. Alex Robinson discussed bicycle parking on campus.
4. Recommendations from Buildings and Grounds were approved.
5. Procedures for the University Planning Committee were
approved as amended.
6. The World-Wide Web Publications Policy was approved.
7. A motion was approved for Administrative Council Minutes
to be on Gopher.
8. SGA Bills II and 10 were deleted from the agenda.
9. University Service Pins were referred back to the Executive
Advisory Committee.
10. Under Such Other Matters, a Nominating Committee for the
Administrative Council was named as well as an Ad Hoc
Committee to develop a policy and procedures for inclement
weather. A concern was expressed concerning the TTU Salary
Equity Plan.
Proceedings
James Monroe Stewart, Chairman, called the meeting to order at
3:00 p.m.
Approval of the Agenda
Dr. Stewart requested a modification of the agenda by deleting agenda
item number 8, SGA Bills II and 10, from the agenda. Mr. Burnett agreed
to refer the bills to the Student Affairs Committee and to see that the
Student Government Association By-Laws and Constitution are published in
the Student Handbook. Dr. Schrader MOVED to approve the agenda as
modified with Dr. Narrie SECONDING. MOTION CARRIED.
Approval of Minutes
Dr. Schrader MOVED to accept the Minutes of November 1, 1996 as
distributed with Dean Adams SECONDING. MOTION CARRIED.
Bicycle Parking on Campus - Alex Robinson
Mr. Robinson said Safety and Security is looking at the bicycle
situation each day with regard to incorrect parking of bicycles, and
there should be an improvement of the problem. He said Terrell Key,
Director of Custodial and Grounds, is looking at whether or not more
bicycle racks are needed. Mr. Robinson said campus registration of
motor vehicles for faculty, staff and students -- full-time, part-time
and night -- is required and must be maintained throughout the year.
Students who are taking one course credit must have a permit to operate
a vehicle on the Tennessee Tech campus. He said regulations are
established through the cooperative endeavors of the Student Government
Association Committee on Traffic and the administration of the
University. Mr. Robinson said after 4:30 p.m., students may park in
faculty and staff parking spaces or at the meters without paying.
Parking spaces that are not included after hours are disabled parking,
spaces reserved for police, and fire lanes. Cars of people who cannot
be identified through Safety and Security are the only ones that are
locked down.
Recommendations from Buildings and Grounds - Mr. Boucher
Mr. Boucher said the Buildings and Grounds Committee met November 9,
1995 and unanimously approved three recommendations as follows:
1. Add one patient parking space, install signs that designate
"Infirmary Patient Parking", and crosshatch the patient
parking spaces.
2. Convert a 36-space strip of parking on the north side of
Ellington and Warf Halls to commuter student parking during
the time these buildings are closed. The spaces would revert
back to men's dormitory parking when these buildings are
reopened.
3. Add one handicap parking space adjacent to, but on the
opposite of the crosshatching of the existing handicap spaces
behind Henderson Hall. This should only eliminate one
regular parking space.
Dr. Narrie MOVED approval of the recommendations by Buildings and
Grounds with Dr. George SECONDING. MOTION CARRIED. Dr. Alice Mason
commented that it is frustrating to look for a parking space and see
several empty disabled spaces. Mr. Isbell commented that if one sees an
inadequacy in parking spaces a recommendation can be made to the
Buildings and Grounds Committee who will have Safety and Security
monitor the request for a period of time and make a recommendation
according to what is observed.
Procedures for the University Planning Committee - Dr. Bode
Dr. Bode presented Procedures for the University Planning Committee. He
said the procedures are needed because a number of planning activities
in the past have been very irregular in the need for which they have had
to be done but are becoming quite regular. Dr. Bode said the University
Planning Committee does not have any control over the things they are
asked to do. They are following instructions from the Southern
Association and in many cases are enforcing something the Association
has already aproved. Dr. Narrie MOVED approval of the procedures with
Dr. Kemp SECONDING. Dr. Schrader said under III. Members a
representative from the staff is recommended to the President by the
chairman of the Staff Advisory Committee and the student is recommended
by the President of the Student Government Association, but the faculty
members are recommended by the Vice Presidents for Academic Affairs. He
suggested a friendly amendment to the motion that in the middle of III.
A. 2. after "the Vice President for Academic Affairs" be added "in
consultation with the President of the Faculty Senate". Dr. Volpe
pointed out that "Associated Student Body" in the procedures should be
changed to "Student Government Association". Dr. Cunningham mentioned
that planning for information management might be an important aspect of
this planning and that the committee might want to look at adding an
additional representative on the University Planning Committee. Dr.
Bode said based on what the Committee has done until now it hasn't dealt
with information technology at all. Dr. Bode said the Information
Technology Committee works independently of the University Planning
Committee and the University Planning Committee deals with items
particularly assigned to it. Dr. Schrader also addressed IV. A.
Chairperson of the University Planning Committee. He said most
committee procedures specify that the committee will choose its own
chair. Dr. Bode said the committee discussed having an elected chair as
opposed to having a permanent chair. Dr. Cunningham said it might be
helpful for Dr. Bode to be the Executive Officer and elect a
chairperson. The MOTION was APPROVED with the friendly amendment made
by Dr. Schrader.
World-Wide Web Publications Policy - Mr. Westmoreland
Mr. Westmoreland presented the World-Wide Web Publications Policy as
approved by the Information Technology Committee. He suggested that the
policy be adopted university-wide since material can be seen by many
people both on-campus and off-campus. He said the policy could be
modified as technology changes. Dean Adams MOVED approval of the policy
with Dr. Cunningham SECONDING. MOTION CARRIED.
Administrative Council Minutes on Gopher - Dr. Schrader
Dr. Schrader MOVED that the Administrative Council minutes be on Gopher
with Dean Swisher SECONDING. Barbara Goodson suggested that because the
Web is becoming the campus-wide information server of choice that the
information be based on the WEB and still be accessible to Gopher.
MOTION CARRIED.
University Service Pins - Dr. Volpe
The Executive Advisory Committee, at its last summer retreat, discussed
the service pin and it was noted that many personnel do not wear their
pins, and it was suggested that more people might wear the pin if it
were more attractive. The EAC then discussed the popularity of the
eagle pin which the President gives out and consideration might be given
to a pin with an eagle on it. The EAC then surveyed what other
institutions use, and after considering a number of renderings, the top
three choices were selected. The EAC is now putting the question before
the Administrative Council as to whether or not there is campus interest
in changing the service pin. Discussion followed and Dr. Kemp MOVED
that the decision be left to the Executive Advisory Committee, which may
survey the campus as to interest in designing a new service pin, and if
so, follow up. Dr. Narrie SECONDED and the MOTION CARRIED.
Such Other Matters
Dr. Stewart asked Janell Hawkins to chair the Nominating Committee for
the Administative Council. Appointments to that Committee along with
Dr. Hawkins were Rodney Carlson, John Hitchcock, Regina Lee, and Marc
Burnett.
Dr. Stewart said there has been recent motivation to develop a policy
and procedures on inclement weather. The Chair of the Ad Hoc Committee
will be Linda Maxwell, Director of Financial Services of the Business
Office, and other members will be Jay Banasiak, who will appoint two
students; Ed Boucher, Director of Housing; Bob Briggs, Associate Dean of
Arts and Sciences; Marc Burnett, Vice President for Student Services;
Whewon Cho, Professor of Economics, Finance, and Marketing; Cathy
Cunningham, Professor of Home Economics; Susan Elkins, Director of
Extended Education; Monica Greppin, Director of Public Affairs; Teresa
Hall, Director of Food Services; Roger Jones, Coordinator/Collection
Management and Development; Terrell Key, Director, Custodial/Grounds;
Jeffrey Marquis, Associate Professor of Mechanical Engineering; Mike
Nivens, Director of Plant Operations; Linda Null, Assistant Professor of
English; Larry Peach, Professor of School Services Personnel and
Psychology; and Alex Robinson, Interim Director of Safety and Security.
Dr. Alice Mason raised questions on behalf of Ed Dixon and Brian
O'Connor about the Tennessee Technological University Salary Equity
Plan. There was considerable discussion about this matter and it was
the consensus of the Council that the Salary Equity Plan Committee
should convene for further discussion.
Dr. Kemp MOVED to adjourn the meeting with Dr. Carlton SECONDING.
MOTION CARRIED. The meeting adjourned at 4:25 p.m.
_______________________________
Patricia King, Resource Person
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