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Minutes
Administrative Council
Tennessee Technological University
October 8, 1997
Members Present
Karen Adams Roy Loutzenheiser
Sue Bailey Jeff Marquis
S. K. Ballal Linda Maxwell
Mark Banasiak Kelly Metzgar
Paul Bonner Leo McGee
Ed Boucher Dave Narrie
Evans Brown Mike Nivens
Marc Burnett Terry Rector
Whewon Cho Barbara Reynolds
Cathy Cunningham William Schrader
Jann Cupp Paul Semmes
Roger Jones Noel Tolbert
Homer Kemp Tony Via
Dave Larimore Angelo Volpe
Regina Lee Dale Wilson
Members Absent
Emily Campbell Paul Isbell
Gregory Danner James Monroe Stewart
Dan Fesler George Swisher
Dennis George
Others Present
Bob Bode
Patricia King, Resource Person
Wayne Leimer
Summary of Proceedings
Approved the agenda as distributed.
Approved the Minutes of September 3, 1997
Approved the recommendations from the Ad hoc Committee on
Updating Policies and Procedures.
Approved the recommendation from Buildings and Grounds regarding
Memorial Stones for Helen Stoops and Gerald Coorts.
Approved recommendation from Buildings and Grounds regarding
Tobacco Use Policy with amendment to exclude residence halls.
Proceedings
Evans Brown, Chairman, called the meeting to order at 3:00 p.m.
in the President's Conference Room.
Approval of the Agenda
Dr. Schrader MOVED approval of the agenda with Dr. Narrie
SECONDING. MOTION CARRIED.
Approval of Minutes
Dr. Cho MOVED approval of the minutes of September 3, 1997 with a
SECOND being made from a Council member. MOTION CARRIED.
Recommendations from Ad Hoc Committee on Updating Policies and
Procedures - Dr. Bob Bode
Dr. Bode said the ad hoc committee met four or five times and
discussed a number of possibilities for the simplest solution in
keeping records of policies and procedures generated on campus
and said the ad hoc committee feels the proposal presented is the
best solution in dealing with the problems they were asked to
address. Most of the effort involved in the proposal falls on
the Executive Officers who supply support for the University
standing committees. Dr. Kemp MOVED approval of the policies and
procedures with Dr. Schrader SECONDING. MOTION CARRIED.
Recommendation from Buildings and Grounds Regarding Memorial
Stones for Helen Stoops and Gerald Coorts - Dr. Mike Nivens
Dr. Nivens said Buildings and Grounds met and are requesting
approval of the Council to place the memorial stones for Helen
Stoops and Gerald Coorts above ground. Since there was no written
policy, it is also recommended that a moratorium on the placement
of other memorials be set until a written policy is established
through the Buildings and Grounds Committee. Dr. Kemp MOVED
approval of this recommendation with Mr. Boucher SECONDING.
MOTION CARRIED.
Recommendation from Buildings and Grounds Regarding Tobacco Use
Policy - Dr. Mike Nivens
The Chairman said he was contacted by a faculty member relative
to addressing the Council on the tobacco use policy. He said in
reading the policy and procedures for the Council, he saw nothing
excluding or including this request. The Chairman ruled that the
faculty member could address the Council but asked if the Council
would like to overturn his decision with a vote. There was no
opposition.
Dr. Cho MOVED approval of the tobacco use policy with Mr.
Banasiak SECONDING. Dr. Kemp MOVED that the motion be TABLED
until a report is received in writing from Buildings and Grounds
listing building by building which ones could have a smoking
area and which ones could not because of insufficient
ventilation. A vote was taken and upon the request from Dr.
Cunningham for a show of hands on the vote, 10 were in favor of
the motion being tabled with 13 opposed. The Motion was DEFEATED.
Since the tabling of the motion was defeated, discussion
continued on the main motion. The Chairman read a list of members
present who were eligible to vote.
Mr. Semmes asked who decides which buildings are properly
ventilated and which are not and made a statement that his office
is on the second floor of Bruner Hall. The smoking area is on
the first floor close to the stairwell by his office, making his
office closest to the smoking area, and smoking has turned out
not to be a problem. He asked since freshmen are required to
live in dormitories that if all dormitories are made non-smoking
dorms, would accommodations be made for freshmen who are smokers.
Mr. Boucher said he has met with the Residence Halls Association
and they are not in favor of the smoking policy basically for the
same reason Mr. Semmes stated. He said he was in favor of
including the residence halls in the policy but is now not in
favor of it. Mr. Banasiak said he feels the policy should be
specific so when it is read there will be no question as to what
it means. Mr. Banasiak MOVED that the policy be referred back to
the committee to be written to be more specific so it can be more
effective. This should include listing who is responsible for
each building and what areas on campus are eligible for smoking
and possibly including penalities He said under Enforcement
that it should list the name of the person(s) responsible for
activities within a particular room, facility, or program area
who will ensure that smoking procedures are followed. Dr. Kemp
SECONDED the Motion.
Dr. Nivens said at this point we have no buildings on campus that
are designed to eliminate smoke out of a particular area. Dr.
Schrader said the smoking issue has come up several times and
that to ban smoking on campus is against the law of the State of
Tennessee. He feels that it does not need to be referred back to
the committee just to be received again at a later date. Mr.
Banasiak called the previous question to refer the policy back to
the committee The vote was Defeated. Dr. Kemp said since there
are no buildings on campus that meet this criteria that he
wonders who set the criteria. He said it seems it should be
defined what a properly ventilated area is.
Mr. Banasiak pointed out that Ms. Springfield's letter states
that Tennessee Tech may have a smoking policy but it is not a
mandatory law and the stipulation is according to TCA Section 4-4-121 that if we have a smoking policy we must have a smoking
area and a non-smoking area in every building. He said he does
not feel we can afford a smoking lounge with proper ventilation
and space for a non-smoking lounge in every building.
Dr. Wayne Leimer said he is the faculty member who asked to
address the group. He thanked the Council and Dr. Brown for
allowing him to speak. He said his office is in Kittrell Hall and
that he is a pipe smoker. He said he does not smoke in the
classroom but that he would like to have the option to smoke in
his office.
Dr. Kemp MOVED to amend the policy by adding Tech Village with
Dr. Ballal SECONDING. Dr. Volpe said he is for eliminating
smoking in as many areas as is possible and feasible but does
make a distinction between where we work and where we live and
feels we should look at Tech Village and dormitories. A question
was called on Dr. Kemp's amendment to include Tech Village in the
proposal. The Motion was Defeated.
Mr. Boucher made a Motion to Amend the original tobacco use
policy to exclude residence halls. He said they will work with
the Residence Halls Association toward a workable solution
concerning residence halls. The Amendment Passed. The Chairman
then called the question on accepting the tobacco use policy from
Buildings and Grounds with the Amendement by a show of hands.
Seventeen voted for the policy with the amendment and four
opposed.
Such Other Matters
Since there were no such other matters, Dr. Kemp MOVED to adjourn
with Dr. Wilson SECONDING. The meeting adjourned at 4:15 p.m.
__________________________
Patricia King, Resource Person
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