Administrative Council
Tennessee Technological University
Minutes
Administrative Council
Tennessee Technological University
February 26, 1997
Members Present
S. K. Ballal
David Larimore
Ed
Boucher
Regina Lee
Evans
Brown
Alice Mason
Marc
Burnett
Linda Maxwell
Virginia
Chaffin
Leo McGee
S. Deivanayagam
David Narrie
Dennis
George
Terry Rector
Linda Giesbrecht-Bettoli Barbara Reynolds
LaNada
Harding
William Schrader
Janell
Hawkins
Paul Semmes
Paul
Isbell
James Monroe Stewart
Darrell
Jennings
George Swisher
Roger
Jones
Angelo Volpe
Homer
Kemp
Dale Wilson
Members Absent
Karen
Adams
Cathy Cunningham
Sue
Bailey
Jeff Marquis
Rodney
Carlson
Noel Tolbert
Whewon Cho
Other Present
Pat King, Resource Person
Summary of Proceedings
1. The agenda was approved.
2. The Minutes of January 29, 1997 were approved.
3. Received report from the Nominating Committee.
4. Approved Submitted Annual Reports.
5. The Chairman will form a subcommittee Regarding the Need for
Policies and Procedures on Updating University Documents.
Proceedings
James Monroe Stewart, Chairman, called the meeting to order at
3:00 p.m.
Approval of the Agenda
Dr. Narrie MOVED approval of the agenda with Dr. George SECONDING.
MOTION CARRIED.
Approval of the Minutes
Mr. Boucher MOVED approval of the Minutes of January 29, 1997 with Dr.
Narrie SECONDING. MOTION CARRIED.
Report from Nominating Committee
Ms. Janell Hawkins thanked Dr. Stewart for his professionalism in
chairing the Administrative Council the past year. She said the
Nominating Committee nominates Dr. Evans Brown as Chairperson for the
Administrative Council for the l997-98 year. Dr. George SECONDED the
MOTION, and Dr. Narrie MOVED that nominations cease and Dr. Brown be
nominated by acclamation. MOTION CARRIED.
Approval of Submitted Annual Reports
Dr. Narrie MOVED approval of the submitted annual reports with Dr.
George SECONDING. MOTION CARRIED. The annual reports approved
were:
Athletics Committee, Sports Hall of Fame Committee, University Judicial
Council, and University Recreation and Fitness Center Advisory
Committee. Dr. Schrader said this is at least the second year the
University Judicial Council has not met and asked if it is needed. Dr.
Narrie said he has served on the University Judicial Council and he
feels there is a legal requirement for such a committee. Dr. Stewart
agreed to have this looked into.
Information and Discussion Item Regarding the Need for Policies and
Procedures on Updating University Documents - A question had been raised
at the November 6, 1996 meeting of the Administrative Council concerning
whose responsibility it is to follow through to see that new
procedures/corrections are changed and kept on file. Dr. Stewart said
discrepancies do exist and he sees the issue as a complicated one not
only in terms of who is responsible for ensuring that policies and
procedures are updated in a timely way but what coordination must exist
across divisions of the University. Mr. Burnett said he would recommend
that a subcommittee look at this and report findings to the
Administrative Council. Dr. Schrader said only two bodies on the campus
are authorized to change policies--the Administrative Council and the
Academic Council. Dr. Mason said from a personal experience in going
through a grade appeal last summer, the Faculty Handbook takes
precedence over the Student Handbook. Dr. Schrader said the Public
Affairs Committee and the Information Technology Committee could be
helpful in terms of the mechanics of how to do this but policies must
come from the Academic Council or the Administrative Council. Dean
Reynolds said it would be most helpful if all documents were dated. Dr.
Stewart agreed to form a subcommittee to look into this matter before
the next meeting of the Administrative Council.
Such Other Matters
Dr. Mason said a faculty member had raised a concern to her concerning
the budget situation. The faculty member did some research and received
numbers from the Personnel Office. She said she understands since 1989
our FTE students are up about one and a half percent. She said during
the same time period, the number of staff positions have stayed about
the same, the number of faculty has a decrease of 2.3 percent since
l989, and the number of administrative positions has increased l6.4
percent. She said the faculty member would like to know why faculty is
down, students up, and administrators up by l6.4 percent. Dr. Volpe
said administrative positions take into account every technical position
in the Centers, assistant coaches, academic support in the Computer
Center, and that some positions are externally mandated positions
through the Federal Government. Mr. Rector said one thing that makes
administrative positions look higher is through job studies some
positions were changed from clerical and support to administrative level
positions. Dr. Volpe asked Mr. Rector to bring figures to the next
Administrative Council meeting concerning this matter.
Dr. Volpe read a presentation that Chancellor Smith gave to the Senate
Education Meeting this morning where he mentioned a report card for
higher education like a report card for K-12. He said we need to
concentrate more on outputs rather than inputs. In this report he also
talked about the shortcomings of the position classification system
especially as it pertains to administrative positions.
Ms. Hawkins asked about children attending campus classes. She was
questionning this and asked the group whether or not we need a more
explicit policy. Dr. Stewart circulated a notice that was distributed
with the February, 1995 paychecks which states that daily/routine pre-school and
after-school time by children should not be spent at the
workplace. Ms. Hawkins said she would like something in writing to show
students. Mr. Burnett said this is addressed on page 76 of the Student
Handbook. This matter is being investigated further by Mr. Burnett and
may be brought up at a later meeting of the Council.
Dr. Wilson said at the basketball games the policy is not to bring food
into the Hooper Eblen Center. He said there is a concern for people
with special diets, small children, etc. Dr. Larimore said most
athletic events have a restriction that has to do with concessions and
income but an exception could be made with people who have dietary
problems.
Dr. Narrie MOVED to adjourn with Dr. Kemp SECONDING. The meeting
adjourned at 3:55 p.m.
_______________________________
Patricia King, Resource Person
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