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Minutes
Administrative Council
Tennessee Technological University
April 2, 1997
Members Present
Ed Boucher Regina Lee
Evans Brown Alice Mason
Marc Burnett Linda Maxwell
Emily Campbell Leo McGee
Rodney Carlson Mike Nivens
Dennis George Terry Rector
Linda Giesbrecht-Bettoli William Schrader
LaNada Harding James Monroe Stewart
Janell Hawkins George Swisher
Paul Isbell Noel Tolbert
Roger Jones Angelo Volpe
Homer Kemp Dale Wilson
David Larimore
Members Absent
Karen Adams S. Deivanayagam
Sue Bailey Darrell Jennings
S. K. Ballal Jeff Marquis
Whewon Cho David Narrie
Virginia Chaffin Barbara Reynolds
Cathy Cunningham Paul Semmes
Others Present
Bob Bode Pat King, Resource Person
Jim Cobb Dean Richey for Karen Adams
David Heeks Kathryn Rust
Ray Holbrook Natalie Treadway
Summary of Proceedings
Approved the agenda as amended.
Approved the Minutes of February 26, 1997.
Approved submitted Annual Reports.
Approved change in University Planning Committee Procedures.
Mr. Ed Boucher gave a follow up report from the University Safety and
Environmental Committee.
Approved Buildings and Grounds recommendation to change 30-minute
parking spaces behind Mattie Sue Cooper Hall and curb parking in front
of Jobe and Marshall Halls to 60-minute parking.
Mr. Terry Rector gave a report on positions.
Tabled recommendation from Buildings and Grounds regarding smoking
policy.
Approved SGA Bills III, IV, and V.
Chairperson Stewart named persons for an ad hoc Committee on Updating
Policies and Procedures.
Proceedings
James Monroe Stewart, Chairman, called the meeting to order at 3:00 p.m.
in the President's Conference Room.
Dr. Volpe announced that Cathy Cunningham's mother passed away and
funeral services are in Red Boiling Springs. Also, Loretta Howard's
father passed away and his services are in Crossville.
Dr. Volpe announced that this is Dr. Stewart's last meeting as
Chairperson of the Administrative Council. He commended him for an
excellent job and said it has been a pleasure to work with him. He also
congratulated Evans Brown as the new chair and said that he looks
forward to working with him.
Approval of the Agenda
Dr. Stewart asked the following items be withdrawn from the agenda:
Change of Procedures from the Faculty Research Committee (requested by
Dr. Jerry Ayers), Proposed Constitution and By-Laws of Reformed
University Fellowship, Proposed Constitution and By-Laws of Student
Environmental Action Coalition, and Proposed Constitution and By-Laws of
Circle K International. The last three items did not need Aministrative
Council approval since they are student organization by-laws. Dr. Kemp
MOVED approval of the agenda with Dr. Schrader SECONDING. MOTION
CARRIED.
Approval of Minutes
Dr. Schrader MOVED approval of the minutes of February 26, 1997 with Dr.
Swisher SECONDING. MOTION CARRIED.
Approval of Submitted Annual Reports
Dr. Kemp MOVED approval of all submitted annual reports with Dr. George
SECONDING. MOTION CARRIED. The annual reports approved were: Chapter
606 Student Monies Allocation Committee, Commission on the Status of
Blacks, Faculty and Staff Traffic Appeals Committee, Commission on the
Status of Women, Institutional Committee for the Care and Use of
Laboratory Animals in Experimentation, Institutional Review Committee
for the Protection of Human Subjects, Military Affairs Advisory
Committee, Public Media Committee, Student Affairs Committee, Student
Financial Aid Committee, University Advancement Committee, University
Art Committee, University Committee on Buildings and Grounds, University
Safety and Environmental Committee, and University Space Utilization and
Allocation Committee.
Change in University Planning Committee Procedures - Dr. Robert Bode
Dr. Bode said the University Planning Committee had voted to amend its
procedures to include the Director of the D.W. Mattson Computer Center
as an ex officio member and asked that the Administrative Council
approve this recommendation. Dr. Wilson MOVED approval of the
recommendation with Mr. Isbell SECONDING. MOTION CARRIED.
Follow Up from University Safety and Environmental Committee - Mr. Ed
Boucher
Mr. Boucher said at the January 26, 1997 meeting of the Administrative
Council, the question of what emergency information should be put on
telephones was referred to the University Safety and Environmental
Committee. Upon review, the University Safety and Environmental
Committee recommends to the Administrative Council that stickers be
placed on all telephones with the appropriate emergency information.
Based on how the E-911 system operates, the emergency telephone numbers
with a reminder to stay on the line, should be placed on all telephones.
When a telephone number is given, E-9ll can pull the address up on their
computers.
Stickers will be purchased from funds in Plant Operations and Plant
Operations and Housing will coordinate getting numbers on phones.
Students would dial 9-ACCESS CODE-911. All others would dial 9-911. Dr.
Schrader asked if a number instead of the words "ACCESS CODE" could be
used. He said a worker in the building would not know what an "ACCESS
CODE" was. Mr. Boucher said they would put a number in place of the
words "ACCESS CODE. Dr. Schrader MOVED to accept the recommendation
with Dr. Kemp SECONDING. MOTION CARRIED.
Buildings and Grounds Recommendation - Dr. Mike Nivens
Dr. Nivens said the University Committee on Buildings and Grounds met on
March 6, 1997 and unanimously approved the recommendation to change 30-minute parking spaces behind Mattie Sue Cooper Hall and curb parking in
front of Jobe and Marshall Halls to 60-minute parking. Mr. Boucher
MOVED to approve the recommendation with Mr. Rector SECONDING. MOTION
CARRIED.
Report on Positions - Mr. Terry Rector
In response to a question at the February 26, 1997 Administrative
Council meeting, Mr. Rector handed out a position comparison that had
been broken down into three different periods: July 1, 1978 to July 1,
1988, July 1, l988 to July 1, l996, and July 1, 1978 to July 1, 1996.
This time frame was chosen because when going through the records it was
discovered that the TBR has asked for consistent information each budget
cycle beginning in 1988. Data prior to that period was very scarce and
inconsistent. Enrollment has remained fairly constant over the 1978-1996 period with a slight increase. The numbers provided by Mr. Rector
did not include the Centers of Excellence, grant funded or auxiliary
enterprises positions, and did not include part-time faculty. Mr.
Rector said auxiliaries must be self supporting and stand alone. The
administrative category includes all professional personnel not eligible
for overtime, i.e. artists, counselors, engineers, nurses, writers,
librarians, etc. There have been several discussions through the years
to create another category of professionals that is not typically
administrative. Mr. Rector said there was an increase of administrators
and faculty in the 1978 to 1988 period during which time we started a
nursing program and the Academic Development Program. While there are
29 more administrators in 1996 as compared to 1988, fifteen of those
positions are individuals that were already working for the university
in the category of clerical and support and were reclassified . Six of
the 29 positions were added due to federal regulations for the American
Disabilities Act, gender equity, and SACS accreditation. Three of the
29 were for academic support for the Computer Center and Library, two of
which were funded from the Technology Access Fee. Three positions were
added for the Capital Campaign which has generated in excess of $20
million in 4.5 years, and two in Telecommunications which generates an
extra $300,000 to $400,000 per year for the E & G Budget.
Recommendation from Buildings and Grounds Regarding Smoking Policy - Dr.
Mike Nivens
Dr. Nivens said during the past few months several instances have
occurred across the campus where deans and chairpersons are having to
deal with second hand smoke. The Buildings and Grounds Committee was
asked to call a special meeting to address this problem. During the
meeting other schools were surveyed as to what they were doing as well
as looking at what the issues are on second hand smoke and the state
law. The Buildings and Grounds Committee decided to come up with a
recommendation to revise the smoking policy. Dr. Nivens said three
universities, TTU, East Tennessee State University, and the University
of Memphis have a smoking policy that allows smokers to smoke in a
designated area and the faculty office areas. Middle Tennessee has only
a designated area and not in the faculty areas. Austin Peay and
Tennessee State have taken the approach that the law as passed by the
state in 1990 is not an up-to-date law and is not dealing with the
second hand smoke issue. They are taking the action as a university not
to have any smoking at Austin Peay and Tennessee State. The Buildings
and Grounds Committee met and are recommending that smoking and use of
all forms of tobacco products be prohibited in all university buildings,
including residence halls, and university-owned vehicles. This does not
apply to Tech Village apartments at this time. There have been no
complaints from that area, but it will receive further review. The
policy would be in effect at all times. Dr. George MOVED approval of
the recommendation with Ms. LaNada Harding SECONDING. Dr. Schrader read
from Senate Bill No. 2092 of the State of Tennessee that specifically
says that the policy shall protect the rights of people who smoke and
people who do not smoke provided, however, that each such policy shall
provide at least one area indoors in each building where smokers are
permitted to smoke. Dr. Schrader said it might be thought the law is out
of date, but it is still the law. Dr. Mason agreed with Dr. Schrader
that she does not feel we can decide which laws to obey and which to not
obey. She was also concerned that we require freshmen and sophomores to
live in the dorms and then tell them they cannot smoke in the dorms.
Mr. Boucher said the current policy is that students may smoke in the
rooms but not in common areas. He said 94.8% of the residents duing the
fall l996 semester according to their applications were non-smokers. He
said one problem they have with second hand smoke is that residents are
constantly asking to move. Dr. Kemp MOVED to Table the Buildings and
Grounds recommendation and asked that President Volpe get an opinion
from the attorney general of Tennessee concerning this policy being in
compliance with the state law. Dr. Schrader SECONDED the Motion.
MOTION CARRIED.
Proposed SGA Bill III, IV and V were approved - Ms. LaNada Harding and
Emily Campbell
Ms. Harding introduced Bill V, a resolution to eliminate illegal chalk
art, by the Student Government Association which says any individuals
or organizations who advertise or promote themselves or their
organizations on a vertical surface or elevated surface, excluding
steps, will receive a warning and will be allowed 24 hours to remove the
sidewalk chalk. In the event that individuals or groups do not remove
the art within the 24 hour period, the penalty will be disqualification
from the contest, race, or election that the individuals or groups are
participating in. In the event that groups do not remove the art within
the 24 hour period, the groups will be asked to pay for the cost of
clean-up. This resolution will be enforced by the University Student
Conduct and Disciplinary Sanctions from the Student Handbook from
Section 2(0240-3-6.02)2e.
Mr. Boucher MOVED approval of the bill with Mr. Isbell SECONDING. Dr.
Schrader AMENDED the resolution to say that the groups will be required
to pay for the cost of clean-up instead of will be asked to pay for the
cost of clean up. MOTION CARRIED. Ms. Campbell then introduced Bill
IV, a Resolution to Revise SGA By-Laws. This resolution included having
a Homecoming King as well as Homecoming Queen. Revisions to the by-laws
included the following articles and sections:
Article I, Section 1, Part B
Article I, Section 2, Part A
Article II, Section 2, Part B
Article II, Section 4, Part A
Article III, Section 1, Part A.1
Additions to the by-laws were:
Article I, Section 1, Part C
Article II, Section 1, Part B.5
Article II, Section 8
Article II, Section 9
Article III, Section 1, Part B (added by amendment)
Ms. Campbell then introduced Bill III, Resolution to Revise the SGA
Constitution. Revisions included the following articles and sections:
Sentences struck in new Constitution:
Article IV, Section 3, Part A.3
Article V, Section 3, Part D.1.d.iv.
Changes to Constitution:
Article VI, Section 5, Part A.3
Article VII, Section 5
Article VII, Section 6
Article X, Section 1
Additions to Constitution:
Article IV, Section 3, Part A.8.d.ii.
Article IV, Section 3, Part B.10
Article V, Section 3, Part D.1.a.vii.
Article VI, Section 12
Article VII, Section 3, Part A
Article VII, Section 3, Part B
Article X, Section 1, Part C
A copy of the old by-laws and constitution along with revised copies are
attached to these minutes. Dr. Schrader MOVED approval of Bills III and
IV with Mr. Rector SECONDING. MOTION CARRIED.
Recommendation from Chairperson Stewart Concerning ad hoc Committee on
Updating Policies and Procedures - Dr. James Monroe Stewart
Dr. Stewart said the members of the ad hoc committee on Updating
Policies and Procedures are
Jay Banasiak, Bob Bode, Emily Campbell, Reed Cripps, Pat Gilbreath,
Linda Keeton, Pat King, Regina Lee, Linda Null, Rebecca Quattlebaum,
Will Schrader, Winston Walden, and Jim
Westmoreland. The Chairperson of the committee will be Bob Bode.
Such Other Matters:
Dr. Stewart said there was a question at the last meeting of the
Administrative Council about whether or not the University Judicial
Council is necessary. According to the Office of Student Affairs, this
is a choice a student has regarding disciplinary measures and is needed.
Dr. Volpe again thanked Dr. Stewart for the excellent job he has done as
Chairperson of the Administrative Council and said he looks forward to
working with Dr. Evans Brown next year.
Dr. Alice Mason said she would like to thank Mr. Terry Rector for the
report on positions since she was the one who brought up the question.
A MOTION was MOVED and SECONDED to adjourn. MOTION CARRIED. The
meeting adjourned at 4:30 p.m.
____________________________
Patricia King, Resource Person
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