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Minutes
Administrative Council
April 5, 2000
Members Present
Veronica Barger Mancil Johnson
Paul Bonner Jon Jonakin
Ed Boucher David Larimore
Karen Case Regina Lee
Whewon Cho Jeffrey Marquis
Debbie Combs Leo McGee
L. K. Crouch Marilyn Musacchio
Jann Cupp Mike Nivens
Donald Davis Terry Rector
Nancy Dixon Paul Semmes
Penny Douglas Natalie Treadway
Linda Giesbrecht-Bettoli Sharon Whitney
Paul Isbell Steven Williams
Dale Wilson
Members Absent
Sue Bailey Homer Kemp
Marc Burnett Tony Marable
Larry Click Linda Maxwell
Mark Creter Allan Mills
Gregory Danner Alicia Toline
Edith Duvier Angelo Volpe
Dan Fesler
Others Present
Audrey Cody
Pat King, Resource Person
Gretta Stanger
Summary of Proceedings
Approved the agenda as distributed.
Approved the Minutes of March 1, 2000 as distributed.
Approved submitted annual reports.
Approved change in Procedures for Staff Advisory Committee with friendly
amendment.
Approved recommendation from Buildings and Grounds Committee.
Approved Sexual Assault Policy as amended.
Approved change in Admissions and Credits Committee Procedures.
Approved recommendation from Nominating Committee to recommend Chairperson for
Administrative Council for 2000-2001 year.
Proceedings
Approval of the Agenda
Ms. Lee MOVED approval of the agenda with Ms. Douglas SECONDING. MOTION
CARRIED.
Approval of the Minutes of March 1, 2000
Dr. Bonner MOVED approval of the minutes of March 1, 2000 with Mr. Boucher
SECONDING. MOTION CARRIED.
Approval of Submitted Annual Reports
Dr. Cho MOVED approval of the submitted annual reports and there was a SECOND.
MOTION CARRIED. The annual reports approved were: Athletics Committee,
Buildings and Grounds Committee, Commission on the Status of Blacks,
Commission on the Status of Women, Fitness Center Advisory Committee,
Institutional Committee for the Care and Use of Laboratory Animals in
Experimentation, Institutional Review Committee for the Protection of Human
Subjects, Patents and Copyrights, Public Media Committee, Space Utilization
and Allocation Committee, Sports Hall of Fame, Student Affairs Committee,
Student Financial Aid Committee, University Art Committee, University Judicial
Council, and University Safety and Environmental Committee,
Change in Procedures of Staff Advisory Committee - Ms. Audrey Cody
Ms. Cody said the Staff Advisory Committee recommends the procedures be
changed under the duties of the officers to read that the Committee shall meet
with the President and resource persons regularly in bi-monthly sessions
beginning in September of each fiscal year. The Committee's non-exempt
employees shall meet in ad hoc bi-monthly sessions beginning in October of
each fiscal year. Dr. Cho MOVED approval of the recommendation with Ms. Combs
SECONDING. A friendly amendment was then suggested to drop the term ad hoc
because it is not necessary and Ms. Cody agreed. The MOTION CARRIED with the
friendly amendment.
Recommendation from Buildings and Grounds Committee - Dr. Mike Nivens
Dr. Nivens said in keeping with an SGA bill recommendation, the Buildings and
Grounds Committee recommends that two signs be placed on each side of the
west, east, and south entrances of the Smith Quad parking lot that state "open
parking with permit". Dr. Nivens MOVED approval of the recommendation with
Ms. Treadway SECONDING. The recommendation was unanimously approved by the
Council.
Sexual Assault Policy and Recommendations - Dr. Gretta Stanger
Dr. Stanger presented the policy that the ad hoc committee recommends and
asked that on page one under Take Care to Preserve All Physical Evidence that
the word "rape" be changed to "sexual assault". Ms. Stanger said the ad hoc
committee also recommends that the approved policy be given widespread
distribution by being included in, but not limited to, the following
publications: the annual security report, the student handbook, the faculty
handbook, the athletic handbook and the staff manual of the resident advisors.
They also recommend that an initial campus-wide distribution occur of a
brochure with the policy using registration packets for student distribution
and campus mailings for all employees. Additional brochures will be needed
for each orientation of new employees and each orientation of new faculty. It
is expected by the committee that brochures would be reprinted as needed and
available across campus after the initial distribution. Mr. Boucher MOVED
approval of the recommendation and there was a SECOND. Ms. Case suggested a
change in Take Care to Preserve all Physical Evidence on page one to insert
the word "because" so it would read "Do not disturb anything in the area where
the assault occurred because you may destroy evidence" instead of "Do not
disturb anything in the area where the assault occurred. You may destroy
evidence." A recommendation was then made to take out the sentence "You may
destroy evidence. The Take Care to Preserve all physical evidence would read
as follows:
Take Care to Preserve all physical evidence.
If possible do not bathe, shower, douche, eat, drink, smoke, urinate, brush
your teeth, or change your clothes. Do not disturb anything in the area where
the assault occurred. If you have changed your clothes, take the clothes you
were wearing at the time of the sexual assault to the hospital in a paper bag.
(Plastic may destroy evidence). It is important to appropriately preserve
evidence for the proof of a criminal offense.
After considerable discussion on whether to use the word "survivor" or
"victim" in the document, Ms. Treadway suggested an amendment to the
recommendation to change the word "survivor" to "victim" in all locations
where "survivor" is mentioned with Dr. Cho SECONDING. A vote was taken on the
amendment to change "survivor" to "victim". The amendment passed.
Dr. Wilson pointed out that on page 3 under Criminal/Civil Court, the
paragraph seems to discuss reporting rather than court except to mention Civil
Court. Mr. Boucher said the essence of what has to be shown is that there are
options that the victim has and those options would be to go through the
university judicial system, the criminal system, and/or civil system.
Regarding confidentiality, if reports are given to the University Student
Affairs area, it then becomes a part of the educational record and is covered
by the privacy act. Even though it can still be a public document,
information given to the Student Affairs area becomes private. If a student
reports something and wants the university to handle it, this information
cannot be released. Information given to the University Police is a matter of
public record.
Dean Musacchio then called the question to vote on the entire document. A
vote was taken and passed. Dr. Wilson then asked for a vote to accept the
Sexual Assault Policy as amended. MOTION CARRIED.
Change in Admissions and Credits Procedures - Dr. Cho
Dr. Cho MOVED to approve the change in Admissions and Credits Committee
Procedures from having three regular meetings of the full Admissions and
Credits Committee to be held each academic year to two regular meetings, one
per semester, of the full Admissions and Credits Committee to be held each
academic year with additional meetings scheduled as needed. Mr. Treadway
SECONDED the MOTION. MOTION CARRIED.
Report from Nominating Committee to Recommend Chairperson for Administrative
Council for 2000-2001 Year - Dr. Cho
Dr. Cho said the nominating committee of Dr. Paul Semmes, Professor Mancil
Johnson, Dr. Allan Mills, Dr. Jeffrey Marquis and himself met and that it was
an unanimous decision to nominate Dr. Dale Wilson as Chairperson for the
Administrative Council for the 2000-2001 year. He MOVED that Dr. Wilson be
nominated, that nominations cease, and that Dr. Wilson be elected by
acclamation. The nomination was SECONDED and MOTION CARRIED. Dr. Wilson said
he would be happy to serve as Chairperson for the 2000-2001 year assuming he
is re-elected to the Administrative Council since his term expires this year.
Dr. Wilson said that Dr. Volpe was attending a Tennessee College Association
Meeting in Nashville and expressed Dr. Volpe's regrets that he could not
attend the meeting since this would have been his final Administrative Council
meeting due to his retirement June 30, 2000. Dr. Wilson expressed Dr. Volpe's
appreciation to the Council members for their work this year.
An announcement was made that the University Assembly Meeting will be April
19, 2000 at 3:00 p.m. in the President's Conference Room and that the
University Faculty Meeting will be May 3, 2000 in Johnson Hall Auditorium.
Dr. Wilson thanked everyone for a good year and said he looks forward to
working with the Council members again next year.
The meeting adjourned at 3:45 p.m.
_________________________
Patricia King, Resource Person
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