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General Travel Policies and Procedures
This addendum provides the specific expense considerations cited in the General Travel Policy. The reimbursement rates listed below are consistent with the current Comprehensive Travel Regulations of the State of Tennessee, which may be revised from time to time. The following shall remain in effect from and after March 30, 2007, until revised by the Chancellor.
General Reimbursement Rates:
| Standard Mileage Rate (effective 10-01-08) | $ 0.54 per mile |
| Maximum Parking Fee without Receipt | $ 8.00 per day |
| Fees for handling of equipment or promotional materials | $20.00 per hotel |
Out-of-State Reimbursement Rates:
Employees are to utilize the US General Services Administration CONUS (Continental United States) rates provided by the federal government. The CONUS rates are located on the US Government's web page at: http://www.gsa.gov/.
Use the CONUS standard rates for all locations within the continental United States not specifically shown on the web page as a listed point.
In-State Travel Reimbursement Rates:
Level I Counties and Cities
| Day of Departure & Return | Maximum Lodging | Maximum Meals & Incidentals |
| 75% of M&I | $117.00 + tax | $54.00 |
| Davidson County |
Level II Counties and Cities
Day of Departure & Return Maximum Lodging Maximum Meals & Incidentals 75% of M&I $101.00 + tax $39.00
Hamilton County Knox County Montgomery County Putnam County Rutherford County Shelby County Sullivan County Washington County Williamson County Gatlinburg Pigeon Forge Anderson County Includes Paris Landing, Montgomery Bell, Natchez Trace, Pickwick, Fall Creek Falls and Henry Horton State Parks Level III Counties and Cities
| Day of Departure & Return | Maximum Lodging | Maximum Meals & Incidentals |
| 75% of M&I | $70.00 + tax | $39.00 |
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All other counties and cities not listed above. |
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All other counties and cities not listed above.
Standard Out-of-Country Rates:
| Day of Departure & Return | Maximum Lodging | Maximum Meals & Incidentals |
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Option 1 |
Actual Expense | Actual Expense or $64.00 |
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(per diem amount only to be used when receipts are not available) |
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Special Rates Under Exception One:
This exception applies to the Tennessee Board of Regents Chancellor and his/her immediate staff, presidents of institutions, area school directors and System employees traveling in their company. This exception rate schedule corresponds with Exception Number Three of the Comprehensive Travel Regulations of the State of Tennessee.
Out-of-State Reimbursement Rates:
Employees are to utilize the US General Services Administration CONUS (Continental United States) rates provided by the federal government. The CONUS rates are located on the US Government's web page at: http://www.gsa.gov/.
Use the CONUS standard rates for all locations within the continental United States not specifically shown on the web page as a listed point.
In-State Travel Reimbursement Rates:
Level I Counties and Cities
| Day of Departure & Return | Maximum Lodging | Maximum Meals & Incidentals |
| 75% of M&I | $122.00 + tax | $54.00 |
Davidson County Level II Counties and Cities
Day of Departure & Return Maximum Lodging Maximum Meals & Incidentals 75% of M&I $106.00 + tax $39.00
Hamilton County Knox County Montgomery County Putnam County Rutherford County Shelby County Sullivan County Washington County Williamson County Gatlinburg Pigeon Forge Includes Paris Landing, Montgomery Bell, Natchez Trace, Pickwick, Fall Creek Falls and Henry Horton State Parks Level III Counties and Cities
| Day of Departure & Return | Maximum Lodging | Maximum Meals & Incidentals |
| 75% of M&I | $75.00 + tax | $39.00 |
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All other counties and cities not listed above. |
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