INVENTORY CONTROL POLICIES AND PROCEDURES
2. Surplus Property
2.1 Request for Transfer to Surplus
Administrative
units which have items on their equipment inventory that are not being used may
request to declare such items University surplus using the Request for Change
of Accountability Form (Exhibit
IC-1). (See Inventory
Control Policies and Procedures, Section 8.) The Property Officer will make the required
inventory adjustments. Departments are to notify the Director of
Custodial and Grounds via Surplus Pickup
Request Form (available on the Facilities Website) regarding surplus items
that require transfer to surplus storage.
2.2 Request for Transfer from
Surplus
Administrative units may request acquisition of University surplus
property available in University surplus storage. If the property is classified as equipment, a
Request for Change of Accountability Form must be processed before physical
transfer of the property in order to accurately record the inventory status of
the equipment. Departments are to notify
the Director of Custodial and Grounds via work order or memorandum regarding
surplus items that require help in transferring from surplus storage.
2.3 Declaration as Surplus
The
Property Officer is responsible for declaring as University surplus any
property that is no longer needed by the University or where future needs do
not justify cost of maintenance and/or storage. (TCA §12-2-404)
2.4 Disposal of Surplus
University
surplus property or scrap shall be disposed of as provided in Inventory Control Policies and Procedures, Section 9.
2.5 Request for Change of
Accountability of Equipment Items
No
administrative unit may sell, scrap, salvage for parts, or otherwise dispose of
any University equipment until a Request for Change of Accountability Form (Exhibit
IC-1) has been completed and approved by the Property Officer. (See Inventory
Control Policies and Procedures, Section 8.)
This information is
maintained by Business & Fiscal Affairs
Last Updated: 20-MAR-2008
For more information, contact Business
Services
