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Librarians, faculty, and researchers participate in the development of the Library's collections by selecting materials for addition to and withdrawal from the collections.
10.2 Definitions
10.2.1 Faculty: as defined by the Tennessee Board of Regents Policy No.5:02:01:00 in TTU Faculty Handbook II-1, page 1.
10.2.2 Librarians: professional Library staff with faculty rank and status.
10.2.3 Library Liaisons: person or persons selected by each academic department, school, or college for communications with the Collection Development Division of the Library about budgeting and selecting library materials.
10.2.4 Library Materials: books, periodicals, serials, audiovisuals, electronic formats (CD-ROM, proprietary databases, federal government databases) and maps.
10.2.5 Research Faculty: as defined in 1" above and having a research appointment.
10.2.6 University Serials List: a number of serial subscriptions selected by academic departments as the titles most necessary to the integrity of the department's programs. The cost of these titles is paid from the Library's materials budget before allocations to colleges are made.
10.3 Procedure - General
The policy is actualized:
10.3.1 by allocating the Library's materials budget to the colleges and to the Library and
10.3.2 by the communications between the faculty and the Library through the Library liaisons.
10.4 Procedure - Specific budget allocations
10.4.1 Library faculty - the Library retains 20 percent of the materials budget allocated to the Library by the University.
A. The Library faculty individually recommend selections to the Coordinator of Collection Development.
B. The Library's Collection Development Committee makes selections.
C. The Library faculty in the Reference and Information Service department make selections for the Reference collection.
10.4.2 University faculty
A. The materials budget allocated to the University faculty is the amount remaining after three deductions are made from the amount budgeted by the University. The three are:
1. The 20 percent allocated to the Library
2. The cost of the University Serials List for the previous year.
3. The inflation fund to pay for the increases in the cost of periodicals during the budget year.
B. The amount remaining is allocated to the Colleges according to a formula developed by the University Library Committee.
C. The Colleges make the internal allocations to the academic departments, and requests by the departmental faculty are forwarded to the Acquisitions Department by the liaison to the Library.
D. Requests for publications of the Federal Government are sent to the Government Documents Librarian by the liaison.
E. Yearly, each unit reviews its periodical titles on the University Serials List and on its unit serials list for possible additions and deletions. This activity is coordinated by the liaison.
10.5 Withdrawals
10.5.1 Library faculty participate in the selection of materials to withdraw or to discontinue in two ways:
A. Individual faculty recommend titles to be withdrawn to the Coordinator of Collection Development.
B. The Collection Development Committee participates in withdrawal decisions when large numbers of items are involved.
10.5.2 Teaching faculty participate in the selection of materials to withdraw or to discontinue in two ways:
A. Academic units act collectively to determine which serials to add to or to delete from the University or unit lists.
B. Decisions about materials to withdraw are made in consultation with the faculty members of academic units most directly concerned with the possible future use of the resources.