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Performance evaluations for all non-faculty personnel normally occur once each year in the spring during the budget process and also approximately one month before the end of a probationary period. (See Human Resource Services Policies and Procedures, Section 10.1.3)
15.2 The Performance Evaluation Form
The Performance Evaluation Form is used to measure an individual's past performance in a particular position and to promote methods of improving performance in the future. There are two evaluation forms. One form (See Exhibit P/P-11) is to be used for administrative positions. The other form (See Exhibit P/P-12) is to be used for clerical and supporting positions.
15.3 Completion of the Evaluation Form
15.3.1 Completion of the Performance Evaluation Form should be done by the employee's immediate supervisor and should be based upon firsthand knowledge of the employee's performance. Before completing the evaluation form, there are several factors the evaluator should consider:
A. He/she should summarize what the expectations of the position are and how a particular individual has met or has not met these expectations in the past.
B. He/she should review the environment to see if an atmosphere has existed which facilitates the employee's ability to meet the expected level of performance. If necessary, future objectives should be established to improve the working environment.
C. He/she should establish objectives for the employee to accomplish in the future to improve his/her performance.
15.3.2 Required Signatures on Performance Evaluation Form
After completion of the form and discussion with the employee, this form must be signed by the employee and evaluator. If the evaluator is not the individual who has the responsibility for establishing a recommended salary, the form must also be reviewed and signed by the appropriate administrative or academic personnel. The forms should then be submitted to the appropriate academic or administrative office. Evaluation forms completed for a probationary period should be submitted to the Human Resource Services office for inclusion in the employee's personnel file.