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Many faculty members are discovering the benefits of e-mail communication with their students. To make the process of sending mail to a class easier, instructors with access to TTUMIS may now generate e-mail distribution lists automatically. Here's the procedure:

1. Log into your TTUMIS account
2. At the main menu, type: SIS
3. At the SIS {S01} menu, type: REPORTS
4. At the SIS Standard Reports Menu {S06}, type: RPTCLASSDIS
5. You will be prompted for the course name, number and section number. These should be entered in the format XXXXyyyyZZZ, for example:

        CSC 110 001 
        UNIV105 006 
        ME  361 002 
        ENG 201H001 
   

   The spacing is critical; if the information is not in the correct columns, the distribution list will not be generated.
6. Enter a filename for your distribution list that is up to 8 characters long, for example, csc11001 or rhetoric (the extension .dis will be added automatically).
7. When you see "Press <RETURN> with no entry to take the default," press [ENTER].
8. At the Submit menu, type: SUBMIT

This will submit a Focus procedure that will be executed within 24 hours to generate the new distribution list. You can see if the distribution list has been created by going to the UTIL menu and choosing DIR to get a directory listing of your files. The distribution list will have the name you gave it followed by the extension .dis (for example, csc11001.dis or rhetoric.dis).

1. Log into your TTUMIS account
2. At the main menu, type: MAIL
3. At the MAIL> prompt, type: send/noedit FILENAME.dis (where FILENAME is whatever filename you gave it).
4. At the To: prompt, type your Gemini username preceded by TTU:: (e.g. ttu::abc1234)
5. At the Subj: prompt, type: FILENAME.dis
6. Exit mail and log out of TTUMIS
7. Log into your Gemini account
8. At the $ prompt, type: mail
9. When you've read the message containing the distribution list, type: extract/noheader FILENAME.dis (e.g. extract/noheader csc11001.dis).

For instructions on using MAIL and distribution lists, pick up a copy of Getting Started with VMS MAIL, available in CH313.

• Automatic Mail distribution list generation of current majors;
• Automatic Mail distribution list generation of advisees;
• Lotus format file for a class section that can be downloaded for a class roll in a spreadsheet;
• List of current majors in a term by name, or by student ID number, or by class level;
• List of advisees in a term;
• List of new students for a term with admission type;
• List of students in a specific college for a term on dean's list;
• List of students in a specific major who are on probation, suspension or dismissal or all three;
• List of majors including GPA;
• List of students who have dropped a requested course and not added an alternate section.