What material needs to be reviewed by the Office of Communications & Marketing?
Under state law (Tennessee Code Annotated Section 12-7-104- 106), publications (whether new or revised) must be reviewed, approved and assigned a publication number. This responsibility has been placed with the Office of Communications & Marketing by the Office of the President. Publications are defined as any university material which is intended to be seen by any off-campus person, group or organization, whether the material is used on campus or off campus, or any university material intended to be seen by either on-campus or off-campus groups if it is printed by a commercial printer. This falls under TTU Miscellaneous Policies and Procedures 6.0, Publications Policies and Procedures.
This review policy includes electronic publications.
How do I request a review?
We normally ask for five business days to complete the review due to the amount of material that comes in as well as our office’s other workload. We try to accommodate needed production schedules whenever possible, so if you will need to have your review completed in less than five business days, make sure you let us know when you send the publication for review.
The review of the publication will make sure the university’s logo is used properly, general university facts are up-to-date and that it follows university editorial style.
The following statement, required by university policy and the Department of Education's Office of Civil Rights, must be placed on all publications. A new statement was received from the Tennessee Board of Regents and must be used on all publications.
This [TYPE] was produced by the [REQUESTING OFFICE]. TTU does not discriminate on the basis of race, color, national origin, sex (gender), disability (ability), or age in its programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Director of Diversity & Legal Affairs, PO Box 5164, Cookeville, TN 38505, 931-372-3016; affirmact @ tntech.edu. Pub#xxx-XXXX-XX
[TYPE] would be replaced with the type of publication you are creating (booklet, brochure, newsletter, etc). [REQUESTING OFFICE] is the name of your office or department. The string of Xs at the end of the statement represent the placement of the unique publication number that is assigned during the review process.
If, due to space limitations, the full statement will not fit on publications, you may use the following version. No further shortening is allowed.
The string of Xs at the end of the statement represent the placement of the unique publication number that is assigned during the review process.
Size and placement of statement
While no point size is required for the statement, it must be legible to an average reader. It can be in fine print (6-8 point type) as long as it is legible. While there is no set location for the statement, it is usually put at the end of publications.
Once the review is complete
Once the review is completed, any needed changes or suggestions will be returned to you, along with your Publication Number, which will replace the set of Xs in the above statement.
Once the changes, if any, are made, you are responsible for delivering your publication to your selected vendor for production.
Can I use the university logo and wordmark?
Any university entity may use the official logo and wordmark for university matters. Any use of the TTU logo and wordmark must be reviewed by the Office of Communications & Marketing prior to production.
What if I don’t do the review?
Printing Services will not print publications, nor will Purchasing and Accounts Payable process a requisition for off-campus printing unless a publication has been reviewed and approved by the Office of Communications & Marketing. For off-campus printing, a “Permission to Print Publication Off-Campus” must be obtained from Printing Services in advance of sending your publication to your printer. A copy of this form must be submitted to Accounts Payable with any invoices related to printing your publication.