Job Descriptions of President and Other Academic Officers
The President is the chief executive officer responsible for maintaining an educational program consistent with the stated purposes of the University and providing the line of communication between the University and TBR. The duties of the President are listed in TBR Policy No. 1:03:02:00:
The President of each institution in the system shall be the executive head of the institution and of all its departments, and shall exercise such supervision and direction as will promote the efficient operation of the institution. He or she shall be responsible to the Board through the Chancellor for the operation and management of the institution and for the execution of all directives of the Board and the Chancellor. The president shall have direct access to the Board by submitting reports to the Board at its regular meeting and shall meet with the Board on such occasions. He or she shall be the official medium of communication between the faculty and the Chancellor and between the council, senate, assembly, or any such body, either of the faculty or of the students, and the Chancellor. The president shall recommend annually to the Board of Regents, through the Chancellor, the creation or continuance of positions of faculty and other employees of the institution. He or she shall have the authority to recommend or make appointments of personnel and, within budgetary limitations, to fix their salaries, and to recommend or approve promotions, transfers, leaves of absence, and removal of personnel, pursuant to the requirements of policies and procedures established by the Board and subject to such prior approval or confirmation of the Board or the Chancellor as may be required by the Board. The president shall make an annual report to the Board, through the Chancellor, of the work and condition of the institution under his or her control.
According to the University's position description, the President is the chief executive officer of the University and assumes general responsibility for its operation. He or she is deemed such powers, not otherwise prescribed by law, as are necessary and appropriate for the efficient administration of the institution and its programs. The President directs the establishment of, and has an understanding of and commitment to the University's Mission, strategic goals and objectives, and affirmative action. He or she directs the administration of five colleges and two schools and directs the administration of and approves fiscal and physical planning, such as development of the University budget, program expansions, etc. He or she also gives direction in administration in educational, research, and public service operations and policies of the institution. He or she also acts as the campus representative to the governing board and staff.
There are six administrative officers and three staff persons who report directly to the President: the three vice presidents (Academic Affairs, Business and Fiscal Affairs, and University Advancement), the Director of Internal Audit, the Director of Athletics, and the Coordinator of Affirmative Action..
The President is Dr. Philip B. Oldham
Provost and Vice President for Academic Affairs
The Provost and Vice President for Academic Affairs is the chief academic officer directly responsible to the President for the development, coordination, and implementation of curricula and instruction at the University. He or she serves as advisor to the President on academic affairs and as spokesman for the faculty, departmental chairpersons, and academic deans with regard to matters concerning the instructional program, budget proposals, and academic personnel policies.
He or she administers the University's instructional, research, and extension programs, the Graduate School, the Library, the Military Science Program, and a number of academic support offices. The primary tasks include the "development of administrative talent, selection, promotion, and tenure of faculty, conflict resolution, and advising of other academic administrators on personnel issues." The Vice President is also responsible for developing the academic budget, for allocating and managing academic resources, and must review salary recommendations. Furthermore, he or she must develop long- and short-range plans for the curriculum, for staffing, for enhancing efficiency and effectiveness, and for improving quality. He or she also serves as liaison with the TBR and THEC. The Vice President also plays a major role in the governance of the University as appropriate.
The Associate Vice President for Academic Affairs, the Associate Vice President for Research and Graduate Studies, the Vice President for Student Affairs, and the Academic Deans report to the Provost/Vice President for Academic Affairs.
The Interim Provost and Vice President for Academic Affairs is Dr. Mark Stephens
Associate Provost for Academic Affairs
The Associate Provost assists the chief executive officer in accomplishing goals of the University's central academic division. He or she supervises the operation of the Appalachian Center for Crafts and collaborates with the College of Education with regard to the implementation of the Art Education and Fine Arts degree programs. He or she supervises the operations of the Career Services Office, Cooperative Education, the Honors Program and International Education, oversees the Performance Funding Program and institutional effectiveness efforts, serves as the University's administrator with regard to space utilization, supervises the process of student evaluation of faculty and the University's faculty development programs, assists the Provost/Vice President when necessary regarding such issues as tenure and promotion, personnel, etc. In addition, he or she supervises the University's self-study efforts for accreditation by the Southern Association of Colleges and Schools.
The Interim Associate Provost for Academic Affairs is Dr. Sharon Huo
Associate Vice President for Research and Graduate Studies
The Associate Vice President for Research and Graduate Studies generates research topics and coordinates externally funded research and scholarly activities throughout the University. He or she provides administrative reviews and approves research proposals for University commitments, including budgets, personnel, animals, human subjects, facilities, and hazardous materials. He or she conducts seminars and workshops for administrators and faculty on funding sources to support research and other scholarly activities, and disseminates information about indirect costs, fringe benefits, and University policies on research to administrators, faculty, and staff. He or she initiates and conducts quarterly meetings with College Liaison Officers for Research to discuss University policies and procedures affecting contracts and grants, and internal review of proposals, grants and contracts. He or she interacts with the Faculty Research Committee by reviewing proposals and suggesting sources for funding, and with the Patents and Copyrights Committee in matters related to the protection of intellectual property.
The Associate Vice President monitors administrative matters such as reports and deadline dates relative to faculty performance of research. He or she maintains academic and research profiles of faculty to match interests with funding agencies, and responds to administrative and faculty inquiries for research support. He also approves the budgets for activation of research projects conducted by the faculty.
The Associate Vice President is responsible for administering the policies applicable to the Graduate School. With the assistance of the Graduate School Executive Committee, his or her office establishes and enforces minimum standards of graduate work in the University, encourages high standards, and coordinates the graduate programs of the various colleges. He or she rules on applications for admission to the Graduate School, submits recommendations for the awarding of fellowships, assistantships, and internships after consultation with the Deans involved, and maintains graduate student records.
The Associate Vice President for Research and Graduate Studies is Dr. Francis O. Otuonye.
Vice President for Student Affairs
The Vice President for Student Affairs is an administrative officer directly responsible to the Provost for the general welfare of all students enrolled at the University. He or she has administrative responsibility for coordinating the functions performed within the Division of Student Affairs, which includes: University Housing, Student Activities and Campus Life, the University Center, the Recreation and Fitness Center, the Black Cultural Center, the Counseling Center, Health Services, Student Publications, the Placement Office, Dean of Students, the Eagle Card Office, and WTTU radio.
His or her primary tasks are to supervise, consult, provide material support, and provide data to the individuals responsible for each Student Affairs unit. He or she also provides support for and/or serves on several University committees, including Chapter 606, the Art Committee, Student Affairs, Faculty/Staff Traffic Appeals, the Commission for the Status of Blacks, the Executive Advisory Committee, the Administrative Council, the Fitness Center Board, and the Sexual Harassment Task Force. He or she also serves as advisor to the Student Government Association.
The Vice President for Student Affairs is Mr. Marc Burnett.
Vice President for Planning and Finance
The Vice President for Planning and Finance is the chief business and fiscal officer of the University responsible to the President for the administration of all University fiscal matters. These responsibilities include supervision of budgeting, accounting (including receipting and disbursement of University funds); human resources; fiscal management of all auxiliary enterprises; supervision of facilities, telecommunications, business services (including purchasing and property control), printing, and campus security; serves as liaison between contracted vendors and the University; serves as treasurer of University foundation; and provides support for and/or serves on University councils and committees as appointed by the President.
The Vice President for Planning and Finance is Dr. Claire Stinson.
Associate Vice President for Planning and Finance
The Associate Vice President for Planning and Finance is responsible for the fiscal operations of the University. These responsibilities include budget preparation and implementation; financial reporting; maintenance of the University's accounting records; investments; accounting for federal, state, and local grant funds; accounts payable and receivable; maintenance of internal and federal loan awards; receipting of student fees and other miscellaneous funds; and provides support for and/or serves on University councils and committees as appointed by the President.
The Associate Vice President for Planning and Finance is Mr. Jeff Young.
Vice President for University Advancement
The Vice President for University Advancement is responsible to the President for managing a comprehensive institutional advancement program to include fund raising, foundation development, alumni relations, public information, photographic services, government relations, and graphic arts. He or she provides overall direction, coordination and supervision of all activities of the offices within University Advancement.
The Vice President serves as staff liaison with all ten University support groups and is responsible for the coordination of their fund raising activities. As chief development officer, the Vice President cultivates and solicits selected donor prospects, particularly among major corporations, foundations, and individuals with the goal of generating large gifts for the University. He or she oversees the formulation and communication of new programs to be administered through the Development Office. In sum, the Vice President plans, executes, and manages all major fund raising campaigns as required for the University's advancement.
The Vice President for University Advancement is Mr. Mark Hutchins.
Director of Internal Audit
The Director of Internal Audit plans, supervises, conducts, and prepares reports for financial compliance, and operational audits of various University operations and departments; determines each area's degree of compliance with the University's and TBR's policies and state and federal laws and regulations; evaluates internal control and management practices and recommends improvements; evaluates the economy, efficiency, and effectiveness of financial, administrative, and academic management; plans and conducts special investigations; performs administrative and budgetary functions for the Internal Audit office; and serves as University consultant to the Financial Integrity Act Committee, and the Conflict of Interest Review Committee.
The Director of Internal Audit is Ms. Deanna Metts.
Tennessee Technological University is divided into seven Colleges and Schools with a Dean appointed by the President serving as the leader and coordinator in the particular academic areas of the institution's instructional program represented by these divisions. The duties of a Dean of a College or School are as follows:
- Guidance and coordination in the development of admission requirements and curriculum within the College or School by the instructional staff.
- Assistance in the selection, improvement, and evaluation of the instructional staff (review of credentials with departmental chairpersons, screening of applications, and formulation of recommendations for final interviews with the Vice President for Academic Affairs and the President; review of proposed changes in academic rank).
- Concern for the orientation of new staff members, and the professional growth of all staff members.
- Leadership in staff development of improved teaching techniques and methods of instruction.
- Review of departmental requisitions on budget allotments and on change of textbooks.
- Inventory responsibilities for all property of particular Colleges and Schools.
- Assistance in preparation of annual budget with a unified budget request from each College or School.
- Review of substitutions in course requirements for departmental majors.
- Direction of College or School staff meetings with emphasis on working policies of cooperation and collective agreement.
- Supervision of the preparation of catalog material for respective Colleges or Schools.
- Representation of the College or School on the Academic or Administrative Council.
- Representation of the College or School on certain other faculty committees.
- Adjustment of teaching loads and course offerings for semester schedules with other administrative officers.
Each chairperson serves as the leader of the group of faculty members in a given subject area. Certain specific responsibilities and functions of a departmental chairperson include the following:
- Serves as a channel of communication between departmental members, the Dean of the College or School, and the administration for departmental requests and required administrative records and reports.
- Budgetary operation through requisitions or memoranda for expenditures on items of laboratory and office supplies, equipment, professional travel, and student employment.
- Assistance in selection and evaluation of the department's instructional staff.
- Leadership in departmental activities involving scholarship standards, methods of instruction, evaluations with departmental objectives, departmental promotional activities, library lists, practical and useful syllabi for departmental offerings, curriculum development and balance, professional development, and continuity in long-range planning for the departmental program.
- Coordination for counseling, testing, and guidance programs for departmental majors, those students whose progress within the college depends mainly on the course within the department.
- Representation of departmental views in the Curriculum Committee's development of university curricula and of degree requirements and for interdepartmental cooperation on maintaining proper balance and correlation in the various fields of learning.