Required Form: Application for Graduation
In addition to satisfying all degree requirements, a candidate for a degree must file an Application for Graduation at the beginning of the semester in which the degree is expected to be conferred. The deadline for the filing of the application is the second Friday after classes begin. A graduate student shall be enroll for a course approved by the graduate advisor during the term in which the degree is awarded unless all requirements have been completed by the last day to register for the term.
If a student applies for graduation but fails to satisfy graduation requirements, the student must reapply; this must be done by the date appearing in the online calendar. The candidate is expected to be present at the Commencement Exercise for the conferral of the degree unless written authorization to graduate in absentia is granted.
All forms and memorandums required for graduation must be filed in the Graduate School Office no later than one (1) week prior to commencement, with the exception of the defense form and comprehensive exam form which are due three (3) weeks prior to commencement. Transcripts from other universities used as transfer credit on a program of study must be received no later than two (2) weeks after the commencement date.
The advisory committee approved copy of the thesis/dissertation must be submitted through the eTD Administrator (ProQuest) for format review no later than two (2) weeks prior to commencement. It is advisable that the student make an appointment with a Graduate School staff member for format review consultation prior to the deadline. The final copy for publication through ProQuest must be submitted via the eTD Administrator one (1) week prior to commencement.
Rehearsal for the commencement ceremony is on the Thursday before the Saturday ceremony date. The Graduate School will email specific details to the graduating student . The candidate is expected to be present at the commencement ceremony for the conferral of the degree, in the term in which it is conferred, unless written authorization to graduate in absentia is granted.
There will not be a commencement ceremony for those graduating in August. Students who wish to participate will be allowed to return to the University for the December commencement ceremony. Exceptions may be made to this policy under monumental circumstances and require that a Request for Exception to University Requirement form be filed by the student. The completed form must be signed by the student’s department chair, dean, and the Associate Vice President for Research/Graduate Studies before a final ruling is made by the Committee on Commencements, Convocations, and Academic Ceremonies. Students may participate in only one commencement ceremony for each degree earned at Tennessee Tech University.
Graduate students who have been approved to graduate in absentia may have their diplomas mailed to them or they may be picked up in the Graduate School Office after the actual conferral of the degrees; however, the University cannot accept responsibility for incorrect addresses, faulty postal service, or diplomas damaged en route. Any student who fails to pay all indebtedness to the University may not be issued a diploma or a transcript.
Diplomas are not issued at commencement. The Graduate School will prepare diplomas after all grades are submitted. Diplomas will be mailed or held for pick up as the student requests. Notification for pick up will be emailed to the student.