GSEC Procedures

Name

The Graduate School Executive Committee of Tennessee Technological University.

Purpose and Scope

The Graduate School Executive Committee of Tennessee Technological University strongly affirms that the curricula of all credit-bearing programs devolve from the faculty. The faculty of each unit or department approves proposals as a committee of the whole or as faculty representatives on a curriculum committee. Approved proposals at the departmental level are forwarded to the college graduate curriculum committee, or its equivalent, and, if approved there, to the Graduate School Executive Committee of Tennessee Technological University for final approval.

The function of the Graduate School Executive Committee is to act for the faculty and the administration in the governance of the graduate program of the University. The Committee is an advisory body to the President of the University on matters relating to the interpretation of Graduate School regulations and on matters of general policy in the operation of the Graduate School.

The committee makes recommendations concerning:

  • Proposed graduate programs and the qualifications of departments for offering graduate study.
  • The coordination of graduate programs of study and research.
  • Criteria for appointment to the Graduate School Faculty.
  • Entrance and graduation requirements for the graduate program.
  • Approval of exceptions in course or program requirements whenever a student's program does not conform to the regular curriculum requirements.

All actions of the Committee are subject to review by the Academic Council and the President of the University. Any action of the Committee must be in accordance with the general regulations of the University and its governing board.

Members

The Graduate School Executive Committee membership shall consist of the following people appointed by the President of the University. (The President may request nominations or suggestions by the Deans of the Colleges represented and/or the Dean of the Graduate School.)

  • FACULTY - A minimum of eight (8) faculty members representing the four (4) colleges offering graduate studies.
  • ADMINISTRATIVE - A minimum of seven (7) administrators, to include representation from each of the four (4) colleges offering graduate studies.
  • STUDENT - A minimum of four (4) student members, representing the colleges offering graduate studies, to be selected from a list of names submitted by the President of the Student Government Association.
  • ADVISORY - Advisory members may be appointed from other than the above mentioned segments of the University community and shall serve as non-voting members.
  • TERMS OF OFFICE - Members (with the exception of students) shall serve terms of one (1) to three (3) years. Appointments are to be effective at the beginning of the Fall Semester and are subject to renewal at the discretion of the President.
  • VACANCIES - If a member is unable to continue service on the Committee, another member representing the same basic constituency shall be appointed by the President of the University to serve for the remainder of the unexpired term.
  • ATTENDANCE AT MEETINGS If a member is unavoidably absent from a meeting, he/she may designate a representative to attend in his/her" place, provided the substitute (or representative) is someone from the same basic constituency of the academic community as the regular member and that the Chairperson of the Committee be notified ahead of time as to whom this proxy would be and under what circumstances he/she would be attending the meeting. This substitute (or representative) shall exercise the rights and privileges of the member for whom he/she is substituting; that is, the right to vote, the right to make motions, and the right to second motions.

Officers

  • Chairperson - The Chairperson shall be elected annually from the Committee membership. He/she shall:
    • Preside at all meetings or designate another member to preside.
    • Schedule regular meetings of the committee.
    • Prepare a tentative agenda for each meeting for distribution to members of the Committee at least three working days prior to regular meetings and one day prior to special meetings.
    • Approve the minutes of the meetings for distribution to the members of the Committee.
    • Appoint special subcommittees as required.
    • Call special meetings when necessary.
    • Supervise the preparation and distribution of an annual Report of the Committee's activities.
  • Executive Officer - The President will appoint a staff member to serve as executive officer and resource person and to provide staff support services.

Conduct of Meetings

Regular meetings shall be scheduled at least three times per semester during the regular academic year. The date and time for such meetings shall be included in the Administrative Calendar.

The Chairperson may call a special meeting when he/she deems such action necessary.

Items for inclusion in the tentative agenda of a regular meeting must be submitted to the Chairperson at least five working days prior to the meeting. Items for inclusion in the tentative agenda for a special meeting must be submitted to the Chairperson at least two working days prior to the meeting. Any member of the University community may submit tentative agenda items to the Chairperson.

A simple majority of the voting members shall constitute a quorum. In determining the minimum number of members necessary for a quorum at any meeting, neither faculty members on official leave nor student members not currently enrolled will be counted.

The agenda shall be adopted at the beginning of each meeting by a majority vote of those present.

In any matter requiring a vote, the vote of each member present (except advisory members) shall be recorded equally.

Subcommittees

No standing subcommittees are authorized.

Special subcommittees shall be appointed by the Chairperson as he/she shall deem necessary to carry on specific items of work of the Committee.

Parliamentary Authority

The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern committee meetings in all cases to which they are applicable and in which they are not inconsistent with these procedures. Suspension of these rules may be effected by a majority of the voting members present.

Amendment of Procedures

These procedures can be amended at any regular meeting of the Committee by a two-thirds vote of the voting members present, provided that the amendment has been submitted in writing to each member at least three (3) working days prior to the meeting. Amendments to Procedures are subject to final approval by the Administrative Council.

Committee Action and Review

Actions of this Committee are subject to review by the Academic Council and approval by the President.

Effective Date of Implementation

These modified procedures shall become effective at the beginning of the 1977-78 academic year.

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