Policies & Procedures
General PoliciesInclement Weather Policy
Tennessee Technological University offices will remain open during periods of inclement weather even though classes may be canceled.
In accordance with TBR policy, faculty, administrators and staff of TTU are expected to make every reasonable effort to be at their work assignment on time, taking into consideration the personal risk involved. Administrators or staff employees who anticipate arriving late, or not arriving at work at all, should notify their immediate supervisor of this fact as soon as possible and request annual leave for the period of absence. If faculty members must be absent from assigned classes due to inclement weather, it is their responsibility to notify the appropriate chairperson and/or dean.
If classes are not canceled despite inclement weather, students are responsible for any academic work they miss as a result of inclement weather. It is the individual student’s responsibility to take the initiative in making up any missed work, and it is the faculty member’s responsibility to provide students a reasonable opportunity to make up missed work.
In the off-campus offerings, the students and faculty are all commuters. Furthermore, we have little or no control over the safety precautions taken at the off-campus sites. Thus, it is not unusual that such courses are canceled because of snow and/or ice during the winter. The decision to cancel classes will be made by the Vice President for Academic Affairs in close consultation with the Vice President of Graduate Studies and Extended Education and the coordinators of the off-campus centers. The information will then be disseminated as quickly as possible by media and voice mail (931) 372-NEWS.
The School Year
Tennessee Technological University is organized on the semester basis. When the term hour or credit is used, it refers to a semester-hour credit. A semester hour is one hour of class, recitation, or a two or more hours of laboratory work, per week through one semester of approximately fifteen weeks. Laboratory hours per credit are determined by department or college.
The school year consists of two semesters of approximately fifteen weeks each, and a summer term of ten weeks with some courses offered in two five-week sessions.
The summer term is considered equivalent to other semesters at Tennessee Technological University. The student on probation in summer is subject to the regular probation stipulations, including load and requirements for removing probation.
Change of Major
A student is admitted into a degree program only upon a declaration of a major area of study. This major area can be changed if the department of the original major releases the student, if the department of the new major is willing to accept the student, and if the change of major is approved by the Associate Vice President for Research and Graduate Studies. A student who wishes to change the major should obtain appropriate forms from the Graduate School Office.Course Repetition Policy
Each college in which graduate programs are offered may permit courses to be repeated, provided the cumulative repeat credit does not exceed 9 semester hours. If the repetition is for courses taken for graduate credit either before or after admission to the Graduate School at Tennessee Technological University, the grade on repeated work as well as the original grade will be included in calculation of the quality point average and in hours attempted. Credit used to satisfy the requirements of one degree cannot be used to satisfy the requirements of another degree.
Nine credit hours per semester constitute a minimum full load for a graduate student. During the Summer Semester, six hours is considered full-time for a graduate student. The maximum permissible load is 16 hours of credit during the Fall, Spring, and Summer semesters for students not on a graduate assistantship. An overload of graduate credit is not permitted in these semesters. Exceptions may be made when a student audits courses or is taking undergraduate courses concurrently with graduate courses. Students who are serving as graduate assistants are limited to course loads appropriate to the extent of their service. A full-time assistant may not exceed 12 hours of credit per semester. In extenuating circumstances, a full-time assistant may take up to 14 hours per semester if approval is granted by the major advisor, the departmental chairperson, and the Associate Vice President for Research and Graduate Studies.
An international student must be a full-time student at Tennessee Technological University August through May. Each semester except summer, an international student must earn a minimum of 9 credit hours if a Master's candidate and 6 credit hours if a Ph.D. candidate.
Academic and Classroom Conduct
The instructor has the primary responsibility for control over classroom behavior and maintenance of academic integrity, and can order the temporary removal or exclusion from the classroom of any student engaged in disruptive conduct or conduct violative of the general rules and regulations of the institution. Extended or permanent exclusion from the classroom or further disciplinary action can be effected only through appropriate procedures of the institution.
Plagiarism, cheating, and other forms of academic dishonesty are prohibited. Students found guilty of academic misconduct, either directly or indirectly through participation or assistance, are immediately responsible to the instructor of the class. In addition to other possible disciplinary sanctions which may be imposed through the regular institutional procedures as a result of academic misconduct, the instructor has the authority to assign an F or a zero for the exercise or examination, or to assign an F in the course.
If the student believes that he or she has been erroneously accused of academic misconduct, and if his or her final grade has been lowered as a result, the student may appeal the case through the appropriate institutional procedures.
The instructor shall send a copy of the charge to the Office of the Vice President for Student Affairs. The student shall have up to seven days to request a hearing by signing a "Request for Hearing" form in the Office of the Vice President for Student Affairs. The student waives his/her right to a hearing by signing a "Waiver of Hearing" form or by neglecting to sign a "Request for Hearing" form within seven days.
Drug Free Policy
The Tennessee Technological University community (Faculty, Staff, and Students) complies with the policies and penalties relative to controlled substances (illicit drugs) and alcohol, as required by the Drug Free Workplace Act of 1988 and the Drug Free Schools and Communities Act Amendments of 1989. As an employee and/or student at Tennessee Technological University, you are required to be knowledgeable of and comply with the Drug Free Campus/Workplace Policy, the applicable provisions of which are summarized below:
It is the policy of this institution that the unlawful manufacture, distribution, possession, use, or abuse of alcohol and/or illicit drugs on the Tennessee Technological University campus or on property owned or controlled by the University is strictly prohibited. All categories of employees and students are subject to this policy and to applicable federal, state, and local laws related to this matter. Additionally, any violation of this policy will result in disciplinary actions as set forth in the applicable sections of this policy.Judiciary Procedures
Judiciary procedures at the University do not constitute legal actions, and the decisions are not to be equated with verdicts reached by courts of law. These procedures simply involve the fact-finding and decision-making processes of an educational institution.
Detailed procedures for the disciplinary system are printed in the ‘Disciplinary System Manual.’ Copies of the manual are located in the Office of Student Affairs.
A notice to report to any administrative office of the University takes precedence over all noninstructional activities, and must be answered immediately or, if received during a class, as soon as the class is over. Failure to respond to such a notice will require satisfactory explanation to the Administrative Council before the student is allowed to continue in residence.
Official Withdrawal From The University
Students who desire to withdraw from the University before the end of an academic term must make formal application for withdrawal either in the Office of Student Affairs or Extended Education at the time of withdrawal. Those who complete withdrawal procedures will receive a grade of W in courses they are passing and a grade of WF in courses they are failing if official withdrawal is after the last date for dropping a course. Refunds which may be due will depend upon the date of formal withdrawal. Applications for withdrawal will not be considered if received after final examinations begin in any term.
Privacy Rights Of Students
On May 20, 1975, Tennessee Tech approved a statement of policy that includes provisions for the release of information about students and the rights of students and others to have access to Tech's education records. The complete policy statement of "Privacy Rights of Students" is available in the Records and Registration Office and in the Student Handbook.
A student may obtain a transcript of his or her academic records by making a written request to the Office of Records and Registration, Tennessee Technological University, P. O. Box 5026, Cookeville, Tennessee 38505 FAX (931) 372-6111.
All students are required to have knowledge of rights, responsibilities, and regulations pertaining to campus life which are published in the Student Handbook. Each student is responsible for maintaining communication with the University, by keeping officials informed at all times of current address (including zip code) and telephone number.
Students are responsible for the proper completion of their academic programs; for familiarity with requirements of the University Catalog; for maintaining the grade average required; and for meeting all other degree requirements. A student may receive counsel from an academic advisor; however, the final responsibility remains that of the student.
The course offerings and requirements of the institution are continually under examination and revision. This catalog (bulletin) presents the offerings and requirements in effect at the time of publication, but is no guarantee that they will not be changed or revoked. However, adequate and reasonable notice will be given to students affected by any changes. This catalog (bulletin) is not intended to state contractual terms and does not constitute a contract between the student and the institution. The University reserves the right to make changes in rules and regulations concerning admission, student conduct, degree requirements, and course descriptions subject to the concurrence and approval of its governing authorities.
The institution reserves the right to make changes as required in course offerings, curricula, academic policies, and other rules and regulations affecting students to be effective whenever determined by the institution. These changes will govern current and formerly enrolled students. Enrollment of all students is subject to these conditions.
The University provides the opportunity for students to increase their knowledge by providing programs of instruction in the various disciplines and programs through faculty who, in the opinion of the University, are qualified for teaching at the college level. The acquisition and retention of knowledge by any student is, however, contingent upon the student's desire and ability to learn and his or her application of appropriate study techniques to any course or program. Thus, the University must necessarily limit representation of student preparedness in any field of study to that competency demonstrated at that specific point in time at which appropriate academic measurements were taken to certify course or program completion.
The regulations and policies established by the Graduate School Executive Committee are intended to provide guidance to faculty and students. Should an individual believe that there is sufficient justification for an exception to any requirement, written requests (with any suitable statements or other supporting documents) may be submitted to the Associate Vice President for Research and Graduate Studies for consideration by the committee. The committee has regular meetings three times during each semester of the academic year and once during the summer.
The graduate catalog is a supplement to the undergraduate catalog (general catalog) and is published to provide information for graduate students, prospective graduate students, and members of the faculty. Students enrolling for graduate study at Tennessee Technological University are responsible not only to the provisions of the graduate catalog but also to the undergraduate catalog. Whenever a student's welfare or progress may be impeded or impaired by any conflict of information presented in the two publications, resolution of such conflict will be determined by the appropriate standing committees of the University. When a person is admitted to graduate study, it is presumed that person accepts responsibility for learning and observing the regulations and policies of the University; therefore, ignorance of a regulation or policy does not constitute a basis for waiving that regulation or policy. Graduate students are subject to the usual procedures and regulations of the University as listed in the undergraduate catalog, except as they apply to undergraduate students only.
Tennessee Technological University is an Equal Opportunity/Affirmative Action institution and is in compliance with Titles VI and VII of the Civil Rights Act of 1974, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1974, the Rehabilitation Act of 1973, Vietnam Era Veterans Readjustment Act of 1974, and The Americans With Disabilities Act of 1990. The University is nondiscriminatory on the basis of age, race, color, religion, sex, national origin, disability status, or status as a disabled veteran or veteran of the Vietnam era. Inquiries or complaints concerning these policies should be directed to Dr. Rachel Rader, Affirmative Action Officer, in Derryberry Hall, Room 314D, (931) 372-3016.
Faculty members will endeavor to make necessary accommodations for disabled persons in their courses. The Office of Disability Services should be contacted as early as possible by a student regarding assistance that may be needed for attendance at the University.
Tennessee Technological University will, through forms of documentation deemed acceptable by federal guidelines, determine the date of unofficial withdrawal for any student who leaves the University without officially withdrawing. In compliance with federal guidelines this date will be used to calculate the University’s financial liability to the federal government in the recovery of funds.
Use of Social Security Number
In accordance with the Privacy Act of 1974, applicants for admission and enrolled students are advised that the requested disclosure of their Social Security numbers is voluntary. Students who do not provide the University with their Social Security numbers will be assigned special nine-digit numbers. This number or the Social Security number will be used: (a) to identify such student records as applications for admission, registration and course enrollment documents, grade reports, transcript requests, certification requests, and permanent academic records and (b) to determine eligibility, certify school attendance, and report student status. Students are notified, however, that only the Social Security number may be used as an identifier for grants, loans, and other financial aid programs according to federal regulations. The student’s Social Security number will not be disclosed to individuals or agencies outside Tennessee Technological University except in accordance with the institutional policy on student records.