PeopleAdmin Website - LIVE
PeopleAdmin is an applicant tracking system that allows job seekers to apply via the web for positions at TTU. In addition, the system tracks applicant demographic data as required by Affirmative Action / Equal Employment Opportunity regulations.
The PeopleAdmin system is used by departments to initiate faculty and staff recruitments / hires, position description updates, and eventually for performance evaluations.
For applicants, it has made applying for jobs at TTU much easier. Applicants apply via the web by creating an online account and applying for as many positions as they wish with a click of a button. For the University, the system has automated the paper process for departments. The system is more efficient and economical, positions can be advertised and filled in a timelier manner, and it is better for the environment due to the significant reduction of paper use.
If you were a current employee at the time of implementation, you have initially been set up in the system. Your username is the first part of your TTU email address (those less than 6 characters will need to be changed). Call HR at 931-372-3034 to get your initial password.
If you are a new employee, you will need to go to https://jobs.tntech.edu/hr to create an account. Click the link "Create Account". Enter the required data and submit to HR for approval.
Your username is the first part of your TTU email address (those less than 6 characters will need to be changed). Call HR at 931-372-3034 to get your initial password.
Upon your first initial log in, you will be immediately prompted to change your password.
Under "Admin" on the left navigational bar, click "Change Password". Enter required information. The change will be updated automatically.
While the current approval chain will not change, the hiring process will change in a number of ways. The most important change is that the PeopleAdmin system will automate many of the paper-driven aspects of the employment-application process.
Creating and submitting the request via PeopleAdmin will result in faster processing of employment information, provide you with up-to-date access to information regarding all of your requests, and allow you to review application materials online.
Jobs will be posted on the website much faster, giving hiring managers the opportunity to fill vacancies quicker and the record-keeping aspect of the selection process is simple and ensures accuracy.
A user's default view affects how they will see information when they first come to a screen. If information seems to be missing, one cause may be that the view limited what was shown on a screen. The advantages to using a more limited view (user vs. department) is that you see more complete information. Depending on the number of records in the system for the University, the information may be more than you require, and may take longer for web pages to load as a result of more data.
To access a different default view, under "Admin" on the left navigational bar, click "Change Default View". Choose the applicable view and click "Change For This Session" or "Change For Future Sessions", whichever you chose. The change will be updated automatically.
A User's view determines how a User will search job postings. By selecting "User", you will be able to search and view only job postings which have been assigned to you or have not been assigned. By selecting "Department", you will be able to search and view job postings which have been assigned to you or your department(s).
PeopleAdmin users are grouped by role, i.e. Director/Department Chair, Dean/Administrative Officer, etc. Some department users may have dual roles so will therefore, have two different user types.
To access a different user type, under "Admin" on the left navigational bar, click "Change User Type". Choose the applicable user type and click "Change Group". The change will be updated automatically.
You can determine the status of your request in PeopleAdmin. The "Status" column allows you to follow the progress of each requisition as it moves through the process, and identifies requisitions which you need to take action on. In addition, automated emails are generated at critical status points in the system which will inform you when a request requires action.
Requests may be returned if required data or attachments are missing or incomplete. When a requisition is returned to you, check the "Comments" tab for specific information about what action needs to be taken.
The basic work flow for review of applicants has not changed. HR completes an initial review of applicants. HR then changes the status of applicants meeting the minimum requirements to "Under Review by Department" and notifies the department applicants are now ready for their review. Departments will then be able to view applications and additional application materials.
At the time of posting, a Guest User account and password are set up for Search Committee's use. This Guest User login is job specific and will not allow access to any other postings. When HR notifies the department that the position has been posted and they can now submit additional advertising (if applicable), the Guest Username and Password is attached. The department must share this with all members of the Search Committee for their use.