September 7, 2000
PRESENT ABSENT
Dr. Jack Armistead Mr. Charlie Ferrill
Dr. Jeffrey Austen Dr. Sheila Green
Dr. Jon Booker Dr. Martha Kosa
Mr. Frank Bush Mr. Paul Hammonds
Mr. Richard Cashion Ms. Ashley Ragland
Mr. Kevin Thompson representing Mr. Charlie Ferrill
Dr. Raymond Holbrook
Dr. Glenn Johnson
Dr. Srini Ramaswamy representing Dr. Martha Kosa
Dr. Carl Owens
Dr. Gary Pickett
Dr. Jeff Plant
Dr. Rebecca Quattlebaum
Mr. Danny Reese
Mr. John Smith
Mr. Winston Walden
Ms. Darla Wilhite
The Information Technology Committee met at 3:00 p.m. on September 7, 2000 in Henderson Hall room 10 Dr. Jack Armistead called the meeting to order.
APPROVAL OF AGENDA: Dr. John Booker made a motion to approve the agenda. Dr. Carl Owens seconded the motion. Motion carried.
APPROVAL OF MAY 4, 2000 MINUTES: The following corrections we made by Dr. Jeff Austen.
INFORMATION TECHNOLOGY SERVICES REPORT: Mr. Danny Reese handed out a Non-TAF Project report to the committee. Mr. Reese reported that TAF monies could not be used for residential network connections to wire the dorms. Residential Life agreed to pick up the tab for wiring the dorms. Mr. Reese said by the end of Fall semester wiring of the dorms should be completed. Mr. Reese said departments should fund Non-TAF projects for 2000-2001. Mr. Reese said departments should go ahead and put approvals on the list even though they are not being funded for this coming year. The Tennessee Board of Regents asked that the last page of the report be grouped by projects.
Mr. Reese reported to the committee that the Information Technology Plan is still waiting for Board approval, he said it should be approved by the next committee meeting.
Mr. Frank Bush gave a handout and reported to the committee on Recently Added Site Licenses. Mr. Bush said Adobe is our most recent site licenses, but we do have restrictions on ordering this software. Mr. Bush said the University must order in quantities of 10 licenses at a time.
Mr. Richard Cashion distributed a handout and reported to the committee on Administrative Information System Support. Mr. Cashion said EPOS voice response system would be replaced by TouchNet Voice response system. Pilot testing will be done Fall 2000 for Spring 2001, implementation Spring 2001 for Summer and Fall 2001.
Mr. Cashion said the Tennessee Board of Regents would go forward with Campus Pipeline. Campus Pipeline is a web portal for all TBR schools.
SUCH OTHER MATTERS: Dr. Ray Holbrook informed the committee about the SISU Conference that will be held October 19-20, 2000, at MTSU. Dr. Holbrook urged all users including Institution Research and Alumni Development to attend. Dr. Holbrook talked about how Financial Aid monies were improperly being used at Distant Leaning Universities such as Phoenix. Dr. Holbrook said that six million dollars had to be repaid by the students at the Phoenix university. Dr. Holbrook implied that this was a serious matter and the university should know the laws on this issue.
Dr. Jeff Austen presented to the committee copies of web pages from the university website, saying these web pages are inappropriate and make the university look bad. Dr. Austen asked that someone be designated to monitor the universities web pages. Dr. Ray Holbrook said department web pages should be approved by the department of Public Affairs. Dr. Austen asked that this be an agenda for the next meeting.
Recommendation of the Information Technology Committee ad-hoc Subcommittee on IRC and Recreational Computing will be taken to the University Assembly.
Dr. Jack Armistead asked that the following items be put on the November 2, 2000, agenda:
Dr. John Booker made a motion that the meeting adjourn, and Dr. Carl Owens seconded the motion. Motion carried.