Email Class Lists or Majors

Information Technology Services has set up a convenient system for faculty to email a message to students in their classes or to students with a particular major in their department.  These lists are available two weeks prior to the first day of classes for a term.  At this time, this is the PREFERRED method of sending emails to a class.  This method uses the student's campus email address (@students.tntech.edu), but if the student has forwarded his/her email, it will go to that address.

Departmental secretaries may also use this method if faculty request that they send an email message to a particular class or if they need to send a message to students in a particular major.

How do I use the Class Email Distribution Lists?

  • Open your email program (Outlook, etc.).
  • Open a new message.
  • In the Send to box or line, type the name of your course and section as shown below with no spaces
    Check the Schedule of Classes if you are unsure of your Discipline Abbreviation or Course Number.

    Discipline, Course Number, Dash, Section Number, @students.tntech.edu
    Example:
    • This e-mail address is being protected from spambots, you need JavaScript enabled to view it
    • This e-mail address is being protected from spambots, you need JavaScript enabled to view it
    • This e-mail address is being protected from spambots, you need JavaScript enabled to view it
  • Type your message and send.
  • The instructor is included in the distribution list, so you will automatically receive any message you send to your class.
    NOTE: The FROM address must be the instructor's (as listed in Banner) @tntech.edu address, not some other account that you may have set up like gmail, yahoo, etc.

NOTE: You may also email your class from Banner Self Service, see the Records Office web site.  However, if any students who have not indicated their preferred email address will not receive it, even though they have a TTU email address. Also, the Banner Self Service method uses commas to separate the email addresses.  In order to use this with Outlook, you will need to configure Outlook to recognize the comma as a valid email address separator:

  1. On the Tools menu, click Options.
  2. Click E-Mail Options, and then click Advanced E-Mail Options.
  3. Under When sending a message, click to select the Allow comma as address separator check box.
  4. You can still use a semi-colon (;) to separate e-mail addresses when you click to select the Allow comma as address separator check box.

How do I use the Majors Email Distribution Lists?

  • Open your email program. (Outlook, etc.)
  • Open a new message.
  • In the send to box or line, type the Major code followed by a dash and the word MAJORS with the ending @students.tntech.edu 
    Check the Major Codes

    Major, Dash, Majors, @students.tntech.edu
    Example:
    • This e-mail address is being protected from spambots, you need JavaScript enabled to view it
    • This e-mail address is being protected from spambots, you need JavaScript enabled to view it
    • This e-mail address is being protected from spambots, you need JavaScript enabled to view it
  • If you need to send the same message to two majors, separate each by semicolons.  
    Example: This e-mail address is being protected from spambots, you need JavaScript enabled to view it ; This e-mail address is being protected from spambots, you need JavaScript enabled to view it
  • Type your message and send.
    NOTE: The FROM address must be your @tntech.edu address, not some other that you may have set up like gmail, yahoo, etc.

Who can use these lists?

  • Any faculty member teaching in that semester.  If the faculty member is not listed in Banner they will not have access to the class distribution list.
  • Any departmental secretary may also use these lists.
  • Students cannot use these lists.

How current are these class email distribution lists?

  • These lists are updated every night from the Banner database so that students who have added a course are included and those who dropped are removed.

How long are these lists available?

  • You can safely use the lists during a given semester from two weeks prior to the first day of classes of the current term through the last day of finals.

Can I send a message from off-campus?

  • Yes, as long as your email program uses your TTU return address; e.g., This e-mail address is being protected from spambots, you need JavaScript enabled to view it .

If a student has his/her email forwarded to another address will they still receive my message?

  • All messages are sent to the student's campus address (@tntech.edu). As long as they have set up the forwarding correctly, they will receive the message.

I get bounces or have other problems.  What is wrong?

  • If you receive a bounce message from an outside account, such as gmail or yahoo, the student may have forwarded his/her email incorrectly.  If you receive a generic bounce message with no details, it means at least one student's TTU email box is full and the message could not be delivered.  HOWEVER, it WAS delivered to the rest of the students.
  • FOR FACULTY: Check the course schedule to be sure you are listed as the instructor.   If you need additional assistance in getting set up as the instructor, please contact This e-mail address is being protected from spambots, you need JavaScript enabled to view it (372-3319) in Records.

If you have additional questions:

  • Please contact This e-mail address is being protected from spambots, you need JavaScript enabled to view it (372-6526).
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