Email Distribution Lists for a Class Section,
for a Major, or for a Specific Term

Information Technology Services has set up a convenient system for faculty to email a message to students in their classes or to students with a particular major in their department. This new method will eliminate the need to request the information through SIS and then import it into your email program.

Departmental secretaries may also use this method if faculty request that they send an email message to a particular class or if they need to send a message to students in a particular major.

How do I use the new Class Email Distribution Lists?

Open your email program. (Can be used with: VMS mail (Gemini or TTUMIS), Outlook Express, Outlook, Netscape Communicator, or WebMail)
Open a new message.

In the send to box or line, type the name of your course and section as shown below with no spaces. Check the Schedule of Classes at http://www.tntech.edu/classsched/ if you are unsure of your Discipline Abbreviation or Course Number.

Discipline, Course Number, Dash, Section Number, @tntech.edu
	For example:
		CSC1100-002@tntech.edu ACCT2110-004@tntech.edu BE1110-001@tntech.edu

Type your message and send.
The instructor is included in the distribution list, so you will automatically receive any message you send to your class.

How do I use the new Majors Email Distribution Lists?

Open your email program. (Can be used with: VMS mail (Gemini or TTUMIS), Outlook Express, Outlook, Netscape Communicator, or WebMail)
Open a new message.

In the send to box or line, type the Major code followed by a dash and the word MAJORS with the ending @tntech.edu
Check Major codes.

Major, Dash, Majors, @tntech.edu
	For example:
		ACCT-MAJORS@tntech.edu AGPV-MAJORS@tntech.edu CSC-MAJORS@tntech.edu

If you need to send the same message to two majors, separate each by commas.
For example:
HIBA-MAJORS@tntech.edu, HIBS-MAJORS@tntech.edu
Type your message and send.

Who can use these lists?

Any faculty member teaching in that semester. Any departmental secretary may also use these lists. Students cannot use these lists.

How current are these class email distribution lists?

These lists are updated every night from the SIS database so that students who have added a course are included and those who dropped are removed.

How long are these lists available?

These lists are generally available during the week before the first day of classes. You can safely use the lists during a given semester from Registration Day of the current term (the day before classes start) through the last day of finals.

Please remember that if you use these lists before regular Registration Day (for example, January 14 for Spring 2004 term), there will be students who have not registered for the class yet who will not receive these messages.

Can I send a message from off-campus?

Yes, as long as your email program uses your TTU return address; e.g., JFaculty@tntech.edu. If you are not sure, use WebMail, since it will always work.

If a student has his/her email forwarded to another address will they still receive my message?

All messages are sent to the student's campus address. As long as they have set up the forwarding correctly, they will receive the message.

I can't get this to work. What is wrong?

FOR FACULTY: Check with your departmental secretary and make sure that she has correctly entered your username into the SIS database on screen 1F6 If your secretary adds your information or makes a correction to your information, you will be able to use the email distribution lists the NEXT DAY. If you need additional assistance in getting set up, please contact Shirley Dyer (372-3419) or Phyllis Miller (372-3319) in Records.

FOR DEPARTMENTAL SECRETARIES: Contact Kay Hume at (372-3976) to have your access set up.

If you have additional questions:

Please contact Elaine Wells (372-6526).

Documentation | ITS Home | TTU Home

Maintained by:
Academic Computing Support
Information Technology Services
Tennessee Technological University
January 09, 2004

Email Distribution Lists for a Class Section, for a Major, or for a Specific Term