WebMail is an easy to use web based system that allows you to check your email from
different computers without having a mail application program installed on each machine.
You can check your email from around campus, at home, or while traveling as long as you
have access to an internet connection and a Web browser such as Netscape or Internet
Explorer.
You can access WebMail from:
- any machine connected to the Internet with a browser, by typing the URL: http://webmail.tntech.edu
- campus PC labs by logging into your account and clicking on the Internet
Explorer icon and clicking on WebMail on the TTU home page
- a dedicated PC located in Clement Hall 215 lab
Note: Please remember that you CAN NOT reset your
password
while in WebMail. To reset your password from the web,
go to http://www.tntech.edu/its/password.htm
New students and staff must reset their password to initialize their email
account before using WebMail. (See Getting Started for
students or for faculty.
To open WebMail:
- Click into the Username box and type your username as you would to access
your email.
- Tab or click into the password box and type your password.
- Select your server from the list provided.
- Click on the Log In button
Student accounts are on the server gemini.tntech.edu,
while faculty and staff accounts may be on any of the servers listed.
You will see a list of your new mail and any mail that you have left in
your inbox folder.
Unread messages are in bold print and the status icon to the
left shows a closed envelope. Read messages are in normal print and show an open
envelope icon. Draft messages show a handwriting icon in the status
column.
In the Message Listing window, click in the column
header to sort your list in that order (such as Date).
Click on the name of the person who sent the message or click on the subject
of the message to read the message.
Tip: To view messages in another folder, select a folder from the
pulldown menu and click Go.
From the initial toolbar you can compose a message, delete a message, and search for a
message.
To leave WebMail from any screen, click the Logout button or from
the Message Listing window shown above, click on the Close button (x).
In the toolbar, above the message:
- To view the next messages, click on the Next button in the
toolbar.
- To reply to the message being read, click Reply.
- To send your reply to everyone who received the message, click Reply All.
- To send a copy of the message you are reading to someone else, click Forward.
To return to your list of messages, click the Index button in the toolbar or close the
message by clicking on the Close button (x) in the upper right corner.
| To delete the message you are reading, click the Delete button.
This moves the message to the Deleted Messages folder. You
must then switch to that folder and click Delete again to purge
your messages to retrieve space. |
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To delete multiple messages:
- Click on the Index button to return to the Message Listing
view.
- Click on the selection box in front of the subject of each message you wish to delete.
- Click on the Delete button to delete the messages.
- Go to the Deleted Messages folder.
- Click on Delete again to purge your messages to
retrieve space.
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Remember that you only have limited space on the mail server machine, so you
should delete messages you no longer need, especially attachments which can take
up a great deal of space. No email will be delivered to your account if your disk quota has been exceeded.
To begin a message:
- Click the Compose button on the toolbar.
- In the To: box type the full address of an individual
such as: jdoe@tntech.edu
(You do not need the in%" " as you do in VMS mail.)
|
- Click into the Message box and type your message.
- If desired, check to mark your message as Registered (notifies you when
message is delivered, if supported by the recipient’s mail server).
- Or click Add Signature (If you have created a "signature"
closing under the Options button).
- Click the Send button to send the message.
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- Use the Draft button to save a message without sending it, so that you can
continue to work on the message later. This draft version will only
be available in WebMail.
- Click on the Spell button to check the spelling of your message.
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To add an attachment to your message:
- Click the Attach button while composing your message.
- Browse through your files.
- Select Files of Type: All Files (*.*) to see all
your files. Note: At the dedicated PC in
Clement 215 you can only select files from a floppy disk.
- When you locate the file, double-click to select
it. If you need to attach several files, click the Add File button.
- When you are done selecting files, be sure to click OK at the bottom of
the form.
- You will see the filenames of the attachments listed in your compose screen just above
your message.
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To read an attachment:
- Click open a message with an attachment.
- Click on the attachment icon at the bottom of the
message.
- You may not be able to read the mail attachment while you are in
WebMail, depending on your browser (unless the attachment is an HTML
file). However, you can select Save File...
- Browse to a location on your hard disk or floppy and click Save.
- You may then read the attachment with the appropriate program, such
as Word or Excel, from your disk.
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To check the spelling of your message:
- Click the Spell Check button on the toolbar.
- At the top, you will see your text with misspelled words highlighted.
- Scroll down to correct each misspelling, or jump directly to a word by clicking on the
highlighted text.
- Be aware that the spell checker is a long form and you might need to scroll down
through it.
For each word identified, you can:
- Type in a correction.
- Click to accept the original spelling.
- Add the word to the dictionary.
- Chose a corrected spelling.
- Be sure to scroll to the bottom to click OK, so that your
corrections are made in the message.
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To add a standard "signature" to the end of all
your emails:
- Click on the Options button.
- Scroll to the bottom of the form.
- Type your standard closing in the Message Signature box.
- Click OK.
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To have your full name displayed in the From field of your messages:
- Type your name in the Full Name field.
- Click OK at the bottom of the page.
When you click on a link to a web page from within a mail message:
In the PC Labs, at your office, or at home:
- Your default web browser opens another window.
- Navigate as you normally would.
- Close the window to return to your WebMail messages.
At the dedicated PC in CH215:
- A special web browser, TTU Page Viewer, is opened.
- It has a menu bar that allows you to Go Forward, Go Back, or Close.
- Use the Close in the menu bar, or the close button (x) to return to your WebMail
messages.
- Avoid clicking on the
links at the links at the bottom of the WebMail forms because you will enter a browser without
navigation. If necessary, to exit from this state, you should hold down Ctrl,
Alt,
and Del keys simultaneously, click Logoff, then OK to
logoff the NT Server and wait a minute for the WebMail login screen to reappear. You can
then logon to WebMail again.
From home or office, print a message by using the print command in your web browser.
At the dedicated PC in CH215, no printing is enabled.
You can also use File —› Save As from your browser's menu to save
an html version to another location, such as disk.
- Click on the Search button from the message listing view.
- Type in a name or a part of a name and/or some message text.
- Select a search strategy—matching all keywords or at least one.
- Set a range of dates.
- Choose to search in all folders or a specific folder via the pulldown menu.
- Click OK.
- You will see a listing of messages that meet your criteria.
- To return to your full message list, click on the index button, or
select a folder and click Go.
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To file several messages:
- From the Message Listing view, use the selection boxes at the
left of each subject heading to choose messages you want to group.
- Click the File button.
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To file in an existing folder:
- Choose a folder from the pull down list.
- Click Select.
To create a new folder:
- Type a name and brief description in the bottom section.
- Click Create.
Note: These folders are created on the mail server and
the messages will still take up space there.
To file a message while reading it:
- Click the File button.
- Select an existing folder or create a new one as
described above.
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To delete an entire folder:
- From the Message Listing view click the File button.
- Select a folder from the pulldown menu.
- Click Delete.
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To view messages in a specific folder:
- From the Message Listing view:
- Select a folder from the pulldown menu.
- Click Go.
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You can create a personal address book in WebMail by clicking on the Address
button.
To enter new addresses:
- Select the Personal Address Book in the pulldown menu.
- Click the Change button to open it.
- Scroll to the bottom of the Address Book window to enter
information.
- Type a name and email address.
- Click on Save.
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To select a name(s) for your message:
- Highlight a name or group of names in the list.
- Click the To button. The name(s) will appear under Selected
Recipients in the To window.
- Repeat for CC and BCC buttons if you wish to send a
copy of your message to others.
- Click on the Close button (x) or
- Scroll to the bottom of the screen and click OK.
To remove a name from Selected Recipients:
- Highlight the name
- Click DEL.
To delete a name from the Address Book:
- Highlight a name or group of names in the address box (to
the left).
- Click on one of the DEL buttons near the Selected Recipients
boxes.
Be careful when selecting names, not to click on DEL accidentally and remove a name
from your address book.
Remember that you will still have to change your password every few months
as required by the system. To do this you must log into your VMS account (Gemini, TTUMIS, Atlas, or Eagle). You CAN NOT change your password while in
WebMail. After you change your password, you
may have to wait a few minutes for the system to update its information.
The next time you use WebMail, log in with your new password.
Help is available by clicking on the Help button to view online help.
This includes both a table of contents and text explaining the WebMail program in
more detail.
Users may call the Helpdesk at 372-3975 or get assistance in person in the PC
labs.
On campus, contact the Microcomputer Support office at 372-6315 for
additional help.
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September 06, 2005
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