Forms for approving proposals for submission to funding agencies, as well as activations for authorizing the Grants Accountant to assign an account number, have occasionally been signed by non-permanent, full-time persons. Past history has demonstrated the need for permanent, full-time staff to have the overall responsibility for proposals and funded projects. In view of this, the following policy is to be followed.
A permanent, full-time faculty or professional staff member is to be responsible for a contract or grant as either principal investigator or project director. If it is desirable to recognize the important contributions being made to a project by a non-permanent, full- time faculty or professional staff member, then that person may serve as a Faculty Associate (faculty member), a Postdoctoral Associate, or Other Professional*. A permanent, full-time faculty or professional staff member must serve as the project director with full responsibility for approving all invoices, requisitions, and any other charges to be made to the project budget including those on interdepartmental transfers (IDTs). The permanent, full-time faculty or professional staff member is also responsible for any technical changes, budget changes, and project reports. In unusual circumstances, exceptions to this policy can be made with the approval of the Associate Vice President for Research.
In the event the Principal Investigator or Project Director is absent, his or her supervisor or Center Director, if applicable, is authorized to act on their behalf (including signature authority) in their absence.
The forms used to propose and to activate a project and any expenditure document (including an IDT) are to contain the signature of the project's permanent, full-time faculty or professional staff member. Any requests to the funding agency must be initiated by the project's permanent, full-time faculty or professional staff member and must be processed through the Office of Research.
* Personnel categories for research proposals (reproduced from the NSF Grant Proposal Guide, Exhibit II-7).
Updated July 25, 2008