Section Eight - Residential Life Policies & Procedures
Any abandoned property collected by the University will be disposed of appropriately.
Access to Student Rooms
Residence hall staff may enter a student's room for the purpose of maintaining conditions of health, safety, inventory control and enforcement of University and residence hall regulations.
The use and/or possession of any alcoholic beverages are prohibited on campus. If alcohol is found in your possession, disciplinary action will be taken.
Empty alcoholic beverage containers, either on one’s person or in one’s room will constitute a violation. Alcoholic beverage containers are not permitted as room decorations. If an alcoholic container is found in your possession, the container(s) will be confiscated and disposed of and disciplinary action will be taken.
Television and stereo antennas are not permitted to be installed outside of your room.
All appeals must be in writing to the Office of Residential Life. Appeals must be filed within five (5) days of notification by the Office of Residential Life.
All appliances must be UL approved. General safety, fire codes and insurance standards require that certain restrictions be placed on the use of electrical appliances in the residence hall. Any electrical appliance that has an open heating element may not be used in the residence hall room. Please be careful when you are utilizing electrical appliances in your room. If an electrical problem develops and becomes persistent, we will have no alternative but to request the removal of some of the electrical appliances.
Violators of this policy will be subject to disciplinary action and having the item confiscated.
Appliances permitted for use in residence hall rooms provided their use does not disturb other residents and their state of repair is not a fire hazard are: television set, radio with self-contained antenna, VCR, electric razor, iron with an auto shut-off feature, coffee maker, hot air popcorn popper, crock-pot, clock, hair dryer, curling iron with an auto shut-off feature, lamp, heating pad, electric blanket, approved microwave oven and fan. These items should be placed on non-combustible surfaces and should not be closer than 18 inches to any combustible surface or item.
Appliances NOT approved for residence hall use are: non-hot air popcorn popper, hot plate, bread maker, halogen lamp, grill, sandwich maker, electric skillet, toaster, toaster oven, sun lamp, space heater, window air conditioning unit and any type of gas appliance.
Bicycles, Motorcycles, Boats or Trailers
Vehicles of this nature are not to be chained or locked to outside railings or posts. Bicycle racks are provided in convenient locations near each residence hall. Motorcycles need a parking decal and must be parked in a space in the parking lot. With special permission, boats and trailers can be parked in the Tech Village parking lot. It is advised that these vehicles be registered with the University police.
All bomb threats will be considered as real. Suspicious packages or boxes containing possible explosive devices should not be tampered with or handled by students. In such cases the area should be kept clear and University police immediately contacted by calling 911. Residents should evacuate the building immediately and return only when told to do so by official university personnel.
Students may not tap into existing cable or in any way tamper with University or vendor telecommunication equipment. When found responsible for such actions student(s) will be subject to full restitution, University disciplinary action and prosecution by the private cable vendor.
Candles, including incense candles and decorative candles, are not permitted in your room. Violators of this policy will be subject to disciplinary action and having the item confiscated.
Residents are not allowed to perform car maintenance in residence hall parking areas.
Children are not allowed to stay overnight or live in residence halls. Furthermore, because of the concern for liability and Department of Human Services guidelines for proper supervision, resident students are not permitted to use his/her assigned room as a location for babysitting.
In University residence halls cohabitation is not permitted. Cohabitation is defined as physically residing in another resident’s room on a semi-permanent basis usually associated with a sexual or personal relationship. Cohabitation and excessive visitation violates the rights of roommate(s) to reasonable privacy and the pursuit of academic goals. All residents are assigned a specific hall and room. He/she is expected to reside permanently in his/her assigned room and keep his/her personal belongings there. Resident may move his/her personal belongings into another room only as part of a room and/or hall transfer.
Combustible material shall not be placed within 18 inches of a light bulb.
Any resident who intentionally commits, attempts to commit, incites and/or aids others in committing any acts of misconduct and/or violates University policies will be subject to disciplinary action.
Confiscation of Items
Illegal substances and items found to represent a health and safety violation or which in other ways constitute a violation of University policies will be immediately removed by housing staff. A confiscation report will be issued listing all items removed. Please see a member of hall staff concerning retrieval of confiscated items. Items not claimed after vacating your residence hall will be declared as surplus property.
- Items which will be confiscated by staff include:
- Alcoholic beverage containers
- Other miscellaneous illegal items
- Alcoholic beverages will be disposed of by the responsible student(s) with staff observing. The cans or bottles will be retained by the staff as evidence for judicial action.
- Items which will be turned over to University police include:
- Drugs or other illegal substance and/or paraphernalia
- Traffic and safety regulation signs
- Beer kegs and taps
Cooking is permissible in a resident's room with approved microwave oven and other approved cooking appliances.
You are responsible for your assigned room and its contents. The Office of Residential Life makes no provision in the budget for the replacement or repair of equipment due to student negligence or malicious behavior. You may be charged for any damage or extra cleaning necessary which results while you are living there. In the event that damage or a need for cleaning occurs in your room and it cannot be attributed to a responsible individual, it will be necessary to divide the charge equally among all room residents. If the damage occurs in public areas and the responsible individual(s) cannot be identified, the repair cost may be prorated evenly among the residents living in the specific section on the floor in the building.
The Residential Life front office, MS Cooper 217, accepts UPS and Fed-Ex packages for on-campus housed students.
The Office of Residential Life is committed to the education of a non-racially identifiable residential population. As a result it is the department’s policy not to discriminate with regards to gender, sexual orientation, religious belief, interests, and race pertaining to housing assignment, staffing, residence education and assistance.
The residence life staff is committed to providing a safe and comfortable environment for all students. When a student violates one of the policies designed to endure the safety and comfort of others, the student will be held responsible for his/her actions through the discipline process. This process is designed to be fair, uphold student’s rights and to be as educative a process as possible. The discipline process usually begins with an incident report.
You will probably hear more than a few things about incident reports: who they are for, who fills them out and why and what happens to you if you are named in an incident report. For the most part, incident reports are used by hall staff to document, in writing, an incident that occurs in the residence halls. Usually these incidents are policy or regulation violations that have occurred. They are generally used by hall staff to communicate with the Office of Residential Life the facts of the incident so the Office of Residential Life can take appropriate action. Incident reports also can be used to take down facts about a theft or unusual happenings to let the hall staff know what is going on. If you are named on an incident report, you may be asked to talk with a member of the Residential Life staff or a member of the Dean of Students’ office. If you are found to responsible for the violation, you will be subject to disciplinary action. This action may be on an educational or formal level.
Educational disciplinary action is for minor first-time violations. Educational discipline involves a one-on-one conference with either your hall director, assistant coordinator or an administrative member of the Residential Life staff. The purpose of this educational conference is to hold a student accountable for his/her actions. During this conference the student will be advised of his/her rights as a student and he/she will be given the opportunity to explain, in his/her words, what occurred during the alleged policy violation. If the student is found responsible for the violation in question, he/she may be issued a disciplinary warning, required to attend an educational workshop, referred for formal discipline and/or a combination of these sanctions may be imposed.
Formal disciplinary action is for repeat offenses, multiple charges or major policy infractions. A student charged with formal discipline will be referred to the Dean of Students’ office for judicial action.
Failure to report for an educational discipline conference and/or hearing may result in additional charges brought against you. Please refer to your Student Handbook for additional information regarding your rights, due process, and more detailed information concerning the discipline process.
The use, manufacture, distribution or possession of illicit drugs on campus is prohibited. Any violation of this policy will result in disciplinary action as well as subject to applicable federal, state and local laws.
Students residing in University housing must be enrolled as a student for the semester in which he/she lives in the residence halls. All exceptions must be submitted in writing and approved by the Director of Residential Life.
False Fire Alarms
Pulling a false fire alarm is against State and University regulations. Anyone caught pulling an alarm will be dealt with severely. Also, withholding information concerning a false fire alarm is an offense.
A reward will be given, up to $500, for information leading to the arrest and conviction of a person pulling a false fire alarm in the residence halls. Contact Putnam County Crime Stoppers at 931 520 7867, 24 hours a day. The reward is being sponsored by Crime Stoppers and the Office of Residential Life.
Bouncing of basketballs, skate boarding, use of paintball guns, frisbee throwing, throwing darts, roller blades, golf, use of archery equipment, water sports, playing catch, or any other similar activities or games inside or in close proximity to the halls and the respective parking lot is prohibited because of the possibility of damage and the resulting noise. The use of other games posing a threat to resident safety or facilities maintenance also is prohibited.
Graduating resident students and students who have a primary involvement with the graduation ceremonies are provided an additional 24 hours from the posted non-graduating hall closing date to check out of his/her residence hall room.
Students who have a grievance against a residence hall staff member should first, if appropriate, discuss the matter with the staff member. If the differences cannot be resolved, the student may file an appeal in writing to the Director of Residential Life, followed by the Dean of Students, Vice President for Student Affairs, and then the President of the University.
A guest is defined as a person who is not a member of the residence hall system. You may have one (1) overnight guest of the same sex and the visit may not exceed two (2) nights per week. All guests must be registered through your residence hall staff. You are responsible for the actions of your guest at all times and are to respect the needs and rights of your roommate(s). Guests must also obtain a visitor’s parking permit to park on campus from the University police. Guests may not be left alone in the room unless officially registered. Guests must be escorted at all times when visiting the residence halls.
Make specific agreements about the times visitors will be welcome and about entertaining guests. Always consider your roommate’s side of the situation, particularly when he or she has a heavy load of exams or papers. After you have established some guidelines with which you both can live comfortably, agree to discuss this issue again any time either of you has a concern. You need to be flexible. Be assertive and communicate your needs. Remember your hall staff is available to help you work out differences.
Visitors of the opposite sex are allowed during visitation hours. These guests must also be registered through your residence hall staff. You are responsible for your guest at all times and you must accompany your guest at all times while visiting your building.
Campus telephones are provided in each residence hall lobby for visitors to use for calling individual room phones.
Racism, in all forms, whether individual or institutional is a moral outrage. Racism, sexism, anti-Semitism, and homophobic acts cannot be allowed to exist in our residence halls. Please report all such acts to the Director of Residential Life.
Hazing is not permitted in or around residence halls. A complete description of hazing is included as part of the Student Code of Conduct contained in the Student Handbook.
Due to fire safety concerns, cut or live Christmas trees are not allowed in the residence halls. All electrical decorations must be UL/FM approved and only used in accordance with its rated application. Electrical decorations will be for interior room use only and must be 18 inches from combustible materials. No outside decoration will be allowed. Student holiday decorations must be removed prior to the student leaving for vacation.
Because the odor may be offensive to some people and because it constitutes a fire hazard, the burning of incense and all incense paraphernalia is not allowed in the residence halls. Violator(s) of this policy will be subject to disciplinary action and having the item confiscated.
Furniture in lounges and common areas is for the enjoyment of all residents and guests. Lounge furniture may not be removed or rearranged without prior permission from the Director of Residential Life.
The Office of Residential Life prior to the start of each year designates individual hall lobbies as either study and/or social. Hall lobbies are not to be reserved for activities other than those determined to be in the best interest of the majority of the residence hall population.
From time to time, you may lock yourself out of your room. Carrying room keys is an individual responsibility; however, assistance is available through your residence hall staff or Help Desk.
What is a loft?
A loft is a raised frame built up from the floor to hold a bed. Some students prefer a loft bed as it provides more floor space within the room.
Students can either rent a loft, build one or neither. A loft may be used in all residence halls except New Hall North, New Hall South, Cooper and Dunn Halls. These hall beds are designed to loft or bunk, and rented or built lofts will not be allowed.
If you choose to rent a loft, please go to www.bedloft.com and select Tennessee Tech University from the drop down menu. You do not need to specify the room number on this application as the student will pick up the rented loft at the beginnings of the semester. From there you can select which option you would like.
If you intend to build your loft, for your safety you must follow the construction guidelines. All students building a loft must first complete a Loft Construction Request Form. Once approved by your Coordinator, the student may begin building the loft.
Building a loft bed:
If you choose to build a loft bed you must be aware of the following information:
Please understand that there may be dangers and hazards with the construction, assembly, use and disassembling of a bed loft. As a student building your loft, you assume all related risks and responsibilities. The student will be required to pay for the repair/replacement of any University property lost/damaged as a result of loft construction/use.
Students are responsible for obtaining his/her own construction materials, building tools and equipment. All lumber used must be treated with fire-retardant paint. You should keep the receipt when you buy the fire-retardant paint as it serves as proof that you have treated the lumber.
The loft must be self-supporting and free standing with no attachments to the walls, ceiling, floor or other hall furniture. A ladder or some safe method of getting onto the loft structure must be included in any loft system. Nuts and bolts may be used in the construction of ladders only. The loft must be built and located so that it does not interfere with access to heating/cooling units, ventilation, plumbing, pipe chase doors or sprinklers. The mattress must not be any closer than 30 inches from the ceiling. A standard TTU provided mattress is around 6 inches thick. Please keep this thickness in mind when determining the finished height of your loft.
Loft vertical supports (legs) must be built using a minimum of 4” x 4” lumber. Two 2” x 4”s bolted together will be treated as if it is a 4” x 4”. All horizontal load bearing supports must be built using 2” x 4” lumber. Each corner must be braced by either 2” x 4” lumber or thick metal straps from each leg support to the horizontal load bearing support. Nuts and bolts are required for loft assembly.
- Loft Checklist
Make sure your loft meets all of these requirements:
- Vertical support legs are a minimum of 4” x 4” lumber
- Horizontal supports are a minimum of 2” x 4” lumber
- Other framing is a minimum of 2” x 4”
- Loft components are bolted together
- Loft is self-supporting and free standing
- The loft has a means of safe access
- Loft is not obstructing room fixtures, equipment or exits (including windows)
- Loft has a minimum of 30 inches of clearance from top of mattress to ceiling
- Putting Your Loft Up
If you plan to build a loft we suggest that you wait until you arrive on campus to do so. The height of the ceiling and the location of room fixtures and furnishings often cause problems when you try to set up the loft. Rooms will vary slightly from the standard layouts/diagrams on the housing website. If building ahead of time be prepared to make loft modifications upon campus arrival.
All painting, staining or fireproofing must be completed before you bring the lumber or materials onto campus. Any student wishing to build a loft must complete the Loft Construction Request Form before construction begins.
Before, during and after construction building materials cannot be stored in public areas such as hallways, lobbies or other areas in or around the student’s assigned room. All University owned furniture and equipment must remain in the student’s room.
All wood scraps, trash, sawdust, etc. must be taken directly to disposal sites outside the buildings and not left in the hallways or deposited in hall trash cans. Any student who fails to clean up properly will receive a cleaning fee.
- Taking Your Loft Down
All construction materials must be removed from University property or put into an appropriate trash container prior to your campus departure. The room and all furnishing must be returned to the way you found the room prior to checking-in. The room must be properly cleaned.
- Possible Damage/Cleaning Charge (if done improperly)
- The student will be required to pay for the repair/replacement costs of any University property lost or damaged as a result of loft construction/use.
- All wood scraps, trash, sawdust, etc. must be taken directly to disposal sites outside the buildings and not left in the room or hallways. Any student who fails to properly clean-up will receive a cleaning charge.
- If you do not dismantle and dispose of your loft according to the guidelines, the Office of Residential Life will assess and place a removal fee on your student account.
A Loft Construction Request Formcan be secured from your Area Coordinator:
- If your room assignment is in Crawford, Maddux, McCord, Browning, Evins, Warf or Ellington, please contact your Coordinator: Andrew Moneymaker, 217 Ellington, 931 372 6312.
- If your room assignment is in MS Cooper, Pinkerton, Jobe or Murphy, please contact your Coordinator: Ronald Mezime, MS Cooper 206, phone number 931 372 6313.
Questions:Please contact the Office of Residential Life at 931 372 3414.
Although you may call yourself a musician, your neighbors may not agree. Therefore, playing musical instruments in the residence halls is not permitted. Practice rooms are located in the Bryan Fine Arts Building.
The use of multi plugs is not allowed in the residence halls. Violators of this policy will be subject to disciplinary action and having the item confiscated.
Residence halls exist to support the academic mission of the University. Quiet and courtesy hours provide standards of acceptable noise levels for study, sleep and privacy.
During quiet hours, 10:00 pm to 10:00 am, all noise must be contained within individual student rooms and at a level which is not disruptive to other residents. During final exams, 24-hour quiet hours are in effect beginning at 6:00 pm, 48 hours prior to the first day of exams and extending until after the last exam.
At all other times, courtesy hours are in effect. Courtesy hours are defined as noise levels appropriate for residence hall living and not disruptive to others.
This policy governs activities in individual rooms and outside in close proximity to halls.
Residence hall staff members are available to assist you in resolving noise related problems. It is always best to attempt to resolve such problems directly before staff is asked to intervene.
Items which require the use of flammable liquids or an open flame to operate, or which produce heat (i.e. Bunsen burners, lighted candles, alcohol burners, incense, and grills) are not allowed in residents' room.
With the exception of fish aquariums not exceeding 20 gallons and approved seeing-eye dogs, pets are not permitted in University housing. Fish aquariums may only be used for fish. Furthermore, no pets may be kept in a close proximity of your room.
A specific bulletin board marked GENERAL CAMPUS POSTING ONLY is provided in each residence hall. Individuals and/or groups wishing to post information must obtain the permission of the Office of Residential Life. All information posted must be in compliance with the rules and regulations for posting as outlined by the University.
Information that does not have approval of the Office of Residential Life and/or that is improperly posted will be removed by the residence hall staff immediately. Possible disciplinary charges may be filed by the Office of Residential Life against the individual and/or organization.
Information signs or other decorations may not be displayed in the area between the window and the blinds and/or directly adhered to the windows. Door decorations are permitted but should not cover more than 25% of the door surface.
Paper decorations, posters, fish nets, other wall decorations and/or a combination of may not cover more than 25% of the surface of any wall.
The use of UL/FM approved power strips with a built-in fuse or circuit breaker is required on appliances and other electronic devices used inside a room. The strip must be of adequate wire size for the intended use.
Proper Disposal of Needles and Sharp Instruments
Contaminated needles and other contaminated sharp instruments should be placed in appropriate containers as soon as possible. Needles and sharp instruments should not be bent, recapped, sheared or broken. Containers should be closeable, puncture resistant, color-coded red or labeled with a biohazard symbol, leak-proof on the side and bottom, maintained in an upright position, replaced routinely, not allowed to over fill and be closed immediately. Proper containers can be purchased at Health Services (Infirmary) and returned to Health Services when full for proper disposal.
Public areas in residence halls are for the use and enjoyment of all residents. Individuals wanting to sponsor private social events should make arrangements to use other campus facilities. Campus policy prohibits the use of tobacco products; everywhere, by anyone, at all times. Also the grounds outside residence halls may not be used for private social events.
Release of Private Information
Release of private information to students or other interested parties is not permitted according to University policy. For the protection of our residents, the Office of Residential Life will only release directory information (i.e. student room telephone number, campus post office box number, email address, and major).
Students requesting directory information not to be released should contact the Records Office, Room 102, Derryberry Hall.
Certain areas in and around the residence halls are off limits to students. These include but are not limited to roofs, ledges, mechanical rooms, crawl spaces, etc. For safety reasons students are not allowed on the balconies or roof areas. Failure to cooperate will result in disciplinary action.
Tennessee Tech's campus became a non-smoking, tobacco-free campus as of January 1, 2010. Students, faculty, staff and all visitors will no longer be allowed to smoke or use any tobacco products in all university buildings, on all university grounds, TTU affiliated off-campus locations and facilities, and all state vehicles. Smoking outdoors on campus will not be allowed; tobacco usage will be permitted only in private vehicles.
Solicitation for purely commercial purposes is prohibited in the residence halls by off-campus agencies or commercial enterprises or by students acting on his/her behalf. This includes magazine sales people. Please contact your residence hall staff or the University police if you witness any solicitation in the halls.
To protect students against fraudulent involvement, sectarian promulgation, interruption of his/her studies, and to ensure that the property of the University is not used for monetary gain, door-to-door soliciting, sectarian, promulgation, or political propaganda in residence halls is prohibited, except in the common lounges with the prior approval of the Director of Residential Life. Fund-raising in University housing is limited to official residence life organizations and approved University organizations.
Fund-raising activities are limited to housing common areas (i.e. inside or adjacent to lounges). Door to door solicitation or privately sponsored room sales and solicitation are not permitted in University housing.
All surveys conducted in Tennessee Technological University housing must have the prior approval from the Director of Residential Life. Surveys will be limited to assessments of the quality of residence life, specific issues effecting campus life, University-sponsored surveys and official U.S. government business (i.e. census).
If you feel that something has been stolen from your room, contact your residence hall staff and the University police. The University assumes no liability for the loss of personal property. We recommend you lock your door upon leaving your room, regardless of the anticipated time of absence.
Traffic Control/Road Signs
Traffic control/road signs are not allowed on state property and will be confiscated by Tennessee Tech University police.
Transportation for Emergencies
Residence hall staff members are not permitted to transport students requiring medical assistance. When such assistance is required, University police should be notified.
Students are not permitted to leave trash in the hallways or outside his/her room door. The residence halls are equipped with trash dumpsters outside the exits of most buildings. Students are expected to use these dumpsters only for disposal of trash.
Students found guilty of improperly disposing of trash or vandalizing the dumpsters will be subject to an assessment and disciplinary action.
Tennessee Tech residence halls offer a visitation program open to host guest(s) of both genders. All guest(s) must be escorted from the lobby to the host/hostess' room and from the room back to the lobby to check out. Guests are not to be unattended at any time. Each guest must check in and out of the residence hall at the designated location in each lobby.
Residential Life staff members will be available during the entire staff period of visitation, except during zone coverage, during which time housing personnel will be responsible for a specified area. During visitation, proper conduct and decorum are important and expected of both the host/hostess and the guest(s). Guest(s) may be asked to leave the building and/or be prohibited from visiting if found to be violating policies, damaging property, or being a potential harm to themselves or others.
With the increased visitation privileges, there is a greater responsibility to be shared. The primary responsibility for management of the total visitation program rests with the individual resident, Residence Hall Association (RHA) and the residence hall staff.
Opportunities for differentiated visitation policies including no visitation at any time are available based on approval by the Director of Residential Life.
|Residence Hall||Visitation Privileges||Sign-In Location|
New Hall North
New Hall South
Sun – Thu 11 am – Midnight
Fri – Sat 11 am – 1 am
Weapons are not allowed in the residence halls or anywhere on property owned or operated by Tennessee Technological University. Weapons of any kind, including but not limited to, actual weapons, martial arts weapons, toy weapons, air guns, paint guns, knives (over 4 inches), etc. are not allowed in the residence halls, apartments, or grounds. Violation of this law is a felony. Even individuals with handgun permits may not bring handguns on property owned or operated by Tennessee Technological University.
Revised: March 10, 2011