University Procedures

  1. Emergency procedures in case of critical illness, accident, or death of a Tennessee Tech student or employee.  In the event of a critical illness, accident, or the death of a student or an employee, the first person on the scene should:
    1. Seek emergency professional assistance (911).
    2. Notify University Police (931 372-3234) [whether the event occurs on campus or off campus], who will:
      Determine if additional emergency aid is needed, log time and nature of the call, confirm the report, and notify the appropriate administrative or academic officer.
      1. If the victim is a student, University Police will notify:
        1. Dean of Students (931 372-3237 or 931 528-1462) or Director of Student Activities  (931 372-3123).  If neither can be reached, Safety & Security will notify the following:
        2. Vice President for Student Affairs (931 372-3411 or 931 526-8540)
        3. Director of the Counseling Center (931 372-3331)
        4. Director of Admissions (931 372-3888)
        5. Director of Records and Registration (931 372-3317)
      2. If the victim is an employee, University Police will notify:
      3. The appropriate administrative or academic officer, or
      4. Director of Payroll and Personnel (931 372-3034)
    3. Notify others.
      1. If the victim is a student, Student Affairs Division will notify:
        1. The President (by phone, followed by a memorandum)
        2. Next-of-kin
        3. Office of Communications & Marketing / News & Communications (when appropriate)
        4. Dean of student’s college (who will contact the departmental chairperson and professors)
        5. Counseling Center (if needed)
        6. Residential Life office
        7. Process a withdrawal form (if appropriate)
        8. Records Office and Business Office (by memorandum)
      2. If the victim is an employee, the academic or administrative officer will contact:
        1. Next-of-kin (or determine proper person to contact)
        2. Dean of victim’s college and chairperson or supervisor of victim’s department
        3. Colleagues of the victim
        4. The appropriate Vice President
        5. Office of Communications & Marketing / News & Communications (when appropriate)
        6. The President
  2. Fire
    1. In the event a firm alarm is activated or a fire is reported, call the Cookeville Fire Department immediately (911).  Then, call the University Police office (931 372-3234 or 931 372-3111) and immediately take action to evacuate the building of occupants.
  3. Police Protection
    1. If police protection is needed on campus, notify the Director of University Police (931 372-3234).
    2. If police protection is needed off-campus:  Cookeville City Police (if within city); Putnam County Sheriff (if out of city); Tennessee State Highway Patrol (Putnam County Regional Office); dial 911.
  4. Missing Student Protocol
    1. Purpose
      The purpose of this protocol statement is to promote the safety and welfare of members of the Tennessee Tech University community through compliance with the requirements of the Higher Education Opportunity Act of 2008.  This protocol includes the official notification procedures for missing students who reside in on-campus housing at Tennessee Tech University.  Individuals who wish to report a missing student should contact the Tennessee Tech University Police.
    2. Objective
      It is the objective of Tennessee Tech University to provide all students, residing in on-campus housing, the option of identifying an individual (s) to be contacted by TTU in the event that the student is determined to be missing for a period of more than 24 hours.  Access to information regarding a student’s confidential contact will only be provided to authorized campus officials and law enforcement personnel.  If a student fails to register a contact person, local law enforcement will be notified that the student is missing.  If a student reported missing is less than 18 years of age and not emancipated, the parent or legal guardian of that student will be notified.
    3. Definitions
      Missing Student:  For purposes of this protocol statement, a student residing in on-campus housing is determined to be missing when the Tennessee Tech University Police or other law enforcement agency determines that the student has been missing for more than 24 hours, without any known reason, that the reported information is credible, and that circumstances warrant declaring the person missing.
      On-Campus Housing:  A residence hall or Tech Village Apartments.
      Campus:  For purposes of this statement, “campus” is defined as any building or property owned or controlled by Tennessee Tech University within the same reasonably contiguous geographic area and used by TTU in direct support of, or in a manner related to TTU’s educational purposes including residence halls.
    4. Responsibilities
      If a member of the Tennessee Tech University community has reason to believe that a student residing in on-campus housing is missing, or receives a report that a student residing in on-campus housing is missing, he/she shall immediately contact Tennessee Tech University Police.

      Unless there is evidence to the contrary, a student residing in on-campus housing will not necessarily be considered missing if the student provided information about his/her intended whereabouts to the Office of Residence Life or if the student is absent during recognized University holidays or breaks.

      University personnel in the Office of Student Affairs will also be notified by the University Police that a student has been reported as missing.

    5. Procedures
      The Tennessee Tech University Police in cooperation with Student Affairs staff members will implement the following investigative procedures when a missing student report is received:
      • Attempt to call the alleged missing person using the phone numbers supplied to the University.
      • Talk with housing staff members to determine if the missing person has been seen.
      • Have housing staff members check the assigned room and also have them talk with neighbors, friends, and roommates to see when the missing person was last seen.
      • Have housing staff members check the assigned room and also have them talk with neighbors, friends, and roommates to see when the missing person was last seen.
      • Check the card access system log to determine when the missing person last entered the housing facility.
      • Contact University Dining Services to determine when the missing person last used their meal plan.
      • Check the missing person’s email account to determine the last time it was used.
      • Contact the missing person’s faculty members to determine class attendance.
      • Consult with the Counseling Center staff and Health Center staff to see if the missing person has been seen as either location.
      • Have Housing staff key into the room for health and safety purposes.
      • If the missing student is determined to be under the age 18, TTU Police will contact the student’s parent(s) or legal guardian within 24 hours.
      • If the missing student is over the age of 18 and registered a confidential contact person that person will be contacted within 24 hours by TTU Police.
      • When the missing student is located verification information shall be secured to include a description of the health of the student, and intention of returning to campus and/or classes.  In addition, the student shall be encouraged to contact the confidential contact person. 

      NOTE:  Every effort will be made to balance the right to privacy with the issue of compliance to Federal regulations and the interest of public safety. 

      Nothing in the protocol is intended to preclude Tennessee Tech University from determining that a student is missing before the student residing in on-campus housing has been missing for a full 24 hours or initiating notification procedures as soon as it determines that the student residing in on-campus housing is missing.

    6. Contact Information
      Tennessee Tech University Police (931) 372-3234
      Office of Student Affairs (931) 372-3411
      Office of Housing/Residence Life (931) 372-3414
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