Academic Regulations

THE UNIVERSITY CATALOG is the official guide for students, faculty and staff at Tennessee Technological University. It contains admission requirements, registration procedures, academic regulations, descriptions of the major programs of study, student services and activities, a directory of the faculty and administrators, etc. Students are responsible for acquainting themselves with the information, and they should follow it carefully throughout their college career.

The Undergraduate Catalog is available online at http://www.tntech.edu/ucatalog. If you have any questions relating to academic regulations and procedures, please refer to the University Catalog.

1.

The Eagle Card. Every student receives the first Eagle Card (official TTU ID) free of charge. Replacements are available for a $10 fee.

Eagle Cards are used to access Residential Life halls and the Fitness Center. Cards are encoded with meal plans and flex dollars (if purchased). Money may be deposited to use as a debit system in the following areas: Campus Mini-Mart, University Bookstore, MarketPlace (Cafeteria), Starbucks, Swoops (Grill), Outtakes (McCord Hall), Cafe at The Perch (New Hall North), Crav-ns (The Perch in New Hall North), Grill Nation (New Hall North), Papa John's (New Hall North), Au Bon Pain (Volpe Library), Business Office, Health Services (Infirmary), and the Post Office.

The Eagle Card is also used for admission to many student activities, athletic events, etc. Students must present this card upon request from any college official or be subject to disciplinary action.

2. Academic Advisement takes place prior to registration. Each student is assigned an academic advisor who will assist in planning the program of study. The semester Schedule of Classes, available in the Office of Registrar in Derryberry Hall, Room 128, provides detailed instructions for registration. It’s helpful to have prepared a trial schedule prior to the appointment with the academic advisor.
3. Class Attendance. Please refer to the Official University Catalog.
4.

Retention Table. Please refer to the Official University Catalog.
Readmission After Suspension.
Please refer to the Official University Catalog.
Appeal. Please refer to the Official University Catalog.
Academic Development Program. Please refer to the Official University Catalog.

5.

Course Syllabi and Grading Policy Statement. A written course syllabus and grading policy statement shall be prepared by faculty for each course offered, as a benefit for student participation and expectations. The syllabus and grading policy statement shall be submitted either in writing to enrolled students during the first class period or posted on the web before the first class period.

The written course syllabus and grading policy statement shall contain the following:

(1)

Instructor’s name, office number, and phone number.

(2) Office hours.
(3) Course discipline and title.
(4) Prerequisites (if applicable).
(5) Texts and References.
(6) List of objectives.
(7) Major teaching methods (which might include, but would not be limited to: lectures, labs, demonstrations, discussion, reading, or written assignments).
(8) Special instructional materials (which might include, but would not be limited to: lab notebook, drafting equipment, knife, computer disks or programs, calculators, fees, etc.).
(9) Topics to be covered.
(10) Grading and evaluation procedures.
(11) Expanded statement of the University plagiarism policy if appropriate.
(12) Statement of attendance policy.
(13) Any additional information the instructor may wish to include. A written course syllabus and grading policy statement for each course shall be on file in the departmental office.
6.

Tests and Examinations. In accordance with accepted norms of academic freedom and responsibility, Tennessee Technological University recognizes that primary responsibility for the preparation, scope, security, and administration of examinations rests with the faculty.

The following guidelines are provided to address specific issues:

(1)

Exams should not be prepared, reproduced, or graded by student workers without the express consent and direct supervision by appropriate faculty or staff.

(2) Faculty should exercise discretion with respect to repetition of specific test materials to avoid unfair advantage for students with access to previous exams.
(3) Faculty are encouraged to be present during the administration of an exam. If the faculty member must be absent, he/she should arrange, if possible, for a colleague with expertise in the content area to administer the exam. Consultation is encouraged between faculty and students who believe themselves to have been disadvantaged by the absence of the faculty.
(4) Faculty may, at their discretion, permit a student with an unusually demanding schedule to take an exam at an alternate time.
(5)

Final examinations are to be held in all courses at the close of the semester in which the courses are taught and are to be administered according to the schedule printed in the Bulletin. Departments retain the authority to exempt classes from this requirement.

For faculty members faced with unusual situations or the necessity of being away from campus on official University business, examination schedules can be revised upon the recommendation of the departmental chairperson and approved by the academic dean involved. Special efforts should be made to avoid undue difficulties for students affected by such changes.

(6)

No examination or extensive assignments should be given during the week prior to final examinations except

(1) quizzes covering no more than a week’s worth of new material,
(2) major tests unanimously requested by the class,
(3) approved final examinations, and
(4) evaluation in laboratories, independent study, or self-paced courses. During regular semesters, at least one day will intervene between the last class meeting day and the first scheduled final examination for that class.

7. Midterm Grades. The University recognizes that early warnings are beneficial for students having difficulty in a course. We commend those faculty members who encourage individual or group help sessions and recommend tutorial laboratories. We recommend that faculty members structure and clearly define the grading system in order that students can determine by mid-term their level of performance. We further recommend that faculty members, whenever possible, contact students at mid-term who are performing poorly and offer assistance and suggestions for improvement. One component of the University’s efforts to improve retention involves the implementation of a policy whereby all students having completed fewer than 30 hours of credit will receive a “Freshman Progress Report” for the courses in which they are currently enrolled, a copy of which will be sent to the student’s advisor. A general outline of the proposed procedure is shown below.
(1) Each instructor is required to enter on the computer midterm progress reports for students who have completed fewer than 30 semester hours of academic credit. Check the university calendar for Midterm Reporting dates in the Schedule of Classes Bulletin or on the web at http://www.tntech.edu/www/admin/ugcat/calendar.html.
(2) Instructors will indicate whether the student’s progress at Midterm was satisfactory (S = A, B, or C) or unsatisfactory (U = D or F). It is assumed that each instructor will be readily able to assess whether or not a student’s progress was satisfactory. It is also assumed that faculty advisors will make efforts to use this information to assist the student. Midterm Progress Reports or lack thereof may not be used as an issue in a grade appeal.
(3) Students will be notified via campus email of the date they can access their Midterm Progress Reports. Students can then view their progress reports by going to http://www.tntech.edu and clicking on the Eagle Online-Apply Online-Grades link.
(4) Faculty Advisors can log into TTUMIS system to obtain an online report of their advisees Midterm Progress Reports. Printouts will also be distributed to the Departmental Chairpersons and College Deans after Midterm Progress Reporting period is finalized.
For more specific instructions or information concerning Midterm Progress Reporting, please contact the Office of Registrar located in Derryberry Hall, Room 128.
8. Plagiarism. When you use (for example, quote or even summarize or paraphrase) someone else’s media, words, data, ideas, or other works, you must cite your source. You should be especially careful to avoid plagiarizing Internet sources (for example, e-mail, chat rooms, Web sites, or discussion groups). It does not matter whether you borrow material from print sources, from the Internet, from on-line data bases, or from interviews. Failure to cite your source is plagiarism. Students who plagiarize may receive an “F” or a “0” for the assignment, or an “F" for the course.
9.

Week Prior To Final Examinations.

A. University-approved social and extracurricular activities should be curtailed.

B. No examination or extensive assignments should be given during the week prior to final examinations except as follows:

(1) Quizzes covering no more than a week’s worth of new material.
(2) Major tests unanimously requested by the class.
(3) Approved final examinations.
(4) Evaluation in laboratories, independent study, or self-paced courses.
C. During regular semesters, at least one day should intervene between the last class meeting day and the first scheduled final examination for that class.
10. Grade Appeal Procedures.

The grade appeal procedures represent the official policy for each faculty member. These procedures:

A. Recognize the right of each student to receive a grade assigned upon a fair and unprejudiced evaluation based on a method that is not arbitrary or capricious.

B. Recognize the right of each student to review with the instructor all work used in the evaluation.

C. Provide any student who has evidence that a mistake has been made in calculating or recording his or her grade or that his or her grade has been assigned based on arbitrary or capricious deviation from the instructor’s stated grading policy the opportunity to seek redress.

D. Recognize the instructor’s right to assign a grade based on any method that is professionally acceptable, submitted in writing to everyone in the class, and applied equally to all members of the class.

An appeal of a grade shall progress as follows:

Step One: The student must consult with the course instructor in an attempt to understand the instructor’s justification for the grade and to resolve the disagreement in an informal, cooperative atmosphere. For fall semester grades, this consultation must occur by the end of the fifteenth class day of the succeeding spring semester. For spring and summer semester grades, the consultation must occur by the end of the fifteenth class day of the succeeding fall semester. Only if the instructor is on leave or no longer employed by the university may the student begin with Step Two.

Step Two: If a resolution is not reached in Step One, the student may proceed to Step Two. Within five business days after consulting with the instructor, the student shall present the complaint in writing to the chair of the department in which the grade was assigned. The written appeal shall state the student’s specific request (e.g., to change a final grade from F to C) and the grounds for the request. Supporting evidence such as the course syllabus, policy sheet, and copies of graded assignments (when available) shall be included with the written appeal.

The departmental chair should ensure that the requirements of Step One have been satisfied prior to acting on the appeal. Within seven business days after receiving the appeal and supporting evidence, the departmental chair shall meet jointly with the student and the instructor in an attempt to resolve the dispute. The chair may also consult separately with the student and the instructor. If, in the opinion of the chair, the student’s appeal lacks merit, the chair shall so notify the student and the instructor in writing within three business days after the chair’s joint consultation with the student and the instructor. If, in the opinion of the chair, the instructor assigned the grade in a manner not in accordance with University policy (See items C and D above), the chair shall recommend to the instructor in writing that the grade be changed. The recommendation from the chair shall be made within three business days after the joint consultation withthe student and the instructor. The instructor shall, within three business days after receiving the chair’s recommendation, provide a written response to the chair. Within three business days after receiving the instructor’s written response, the chair shall communicate the status of the appeal to the student and the instructor.

Step Three: If the appeal is not resolved in Step Two, the student may, within five business days after receiving the notification from the departmental chair, appeal to the dean of the college in which the course is taught. The dean shall notify in writing the chair and the instructor that an appeal has been made to the dean’s level. All documents submitted in Step Two, together with additional written statements from the student, the instructor, and the chair regarding the appeal as each sees it shall be transmitted to the dean. Within seven business days after receiving the appeal and supporting evidence, the dean shall meet in joint consultation with the student, the instructor, and the chair. The dean may also consult separately with the student, the instructor, and the chair. If the chair and the dean concur that the student’s request lacks merit, the appeal ends and the student has no further recourse under these procedures.

The dean shall so inform the student, the instructor, and the chair in writing within three business days after the joint consultation with the student, the instructor, and the chair. If, in the opinion of the dean, the instructor assigned the grade in a manner not in accordance with University policy (See items C and D above), the dean shall recommend to the instructor in writing that the grade be changed. The recommendation from the dean shall be made within three business days after the joint consultation with the student, the instructor, and the chair. The instructor shall, within three business days after receiving the dean’s recommendation, provide a written response to the dean. Within three business days after receiving the instructor’s decision, the dean shall communicate the status of the appeal to the student, the instructor, and the chair.

Step Four: If the appeal is not resolved or dismissed in Step Three, the student may appeal to the Vice President for Academic Affairs. The appeal shall be made within five business days after the student receives notification from the dean in Step Three.

The vice president shall notify the instructor, the chair, and the dean of the appeal. All documents submitted in Step Three shall be forwarded to the vice president.

Within seven business days after receiving the supporting documents, the vice president shall meet in joint consultation with the student, the instructor, the chair, and the dean. The vice president may also consult separately with the student, the instructor, the chair, and the dean. If, after reviewing the appeal and consulting with the parties involved, the vice president determines that the student’s appeal lacks merit, and if this opinion is in concurrence with at least one of the two administrators who previously heard the appeal, the appeal ends and the student has no further recourse under these procedures. The student, the instructor, the chair, and the dean shall be so informed in writing within three business days after the joint consultation with the parties involved. If the vice president determines that the student’s appeal lacks merit, and if this opinion differs from that of both administrators who previously heard the appeal, the vice president shall recommend to the president of the University that the appeal be submitted to the chair of the Academic Council, who will form a Grade Appeal Committee to address the case. (See Step Five). The student, the instructor, the chair, and the dean shall be so informed in writing within five business days after the joint consultation with the parties involved. If, in the opinion of the vice president, the instructor assigned the grade in a manner not in accordance with University policy (See items C and D above), the vice president shall recommend to the instructor in writing that the grade be changed. The recommendation from the vice president shall be made within three business days after the joint consultation with the student, the instructor, the chair, and the dean. The instructor shall, within three business days after receiving the vice president’s recommendation, provide a written response to the vice president. Within five business days after receiving the instructor’s response, the vice president shall communicate in writing the status of the appeal to the student, the instructor, the chair, and the dean. If the appeal is not resolved, the vice president shall recommend to the president of the University that the appeal be submitted to the chair of the Academic Council, who will form a Grade Appeal Committee to address the case. (See Step Five.)

Step Five: If the president refers the appeal to the chair of the Academic Council, he or she shall do so within three business days after receiving the recommendation from the vice president. The chair of the Academic Council shall appoint a Grade Appeal Committee. This committee shall be composed of three members of the Academic Council not in the same department as the instructor involved in the grade appeal and two members of the Academic Council from the instructor’s department. If there are fewer than two representatives on the Academic Council from the instructor’s department, then the chair of the Academic Council shall appoint a faculty member or members from the department represented by the instructor involved in the appeal. If the appeal involves the chair of the Academic Council, then the chair of the Administrative Council shall appoint the committee and serve as its chair; otherwise, the chair of the Academic Council also chairs the Grade Appeal Committee. The members of the committee should meet the approval of both the instructor and the student. If an adequate number of acceptable committee members cannot be found, the Vice President for Academic Affairs shall appoint the committee. The chair of the Grade Appeal Committee shall notify the student, the instructor, the departmental chair, the dean, and the Vice President for Academic Affairs that the appeal has been referred to the Grade Appeal Committee. All materials from Step Four shall be forwarded to committee members. The committee shall meet within seven business days after the chair of the Academic Council receives the appeal request and supporting evidence. At the appeal of the grade before the Grade Appeal Committee, only the student, faculty members and administrators involved at each step of the appeal are allowed to be present, except in the case where a disability which would prevent the student, faculty members or administrators from participating in the appeal process without assistance is appropriately documented.  The instructor and the student shall be allowed to present their positions to the committee. If the committee determines that the appeal lacks merit, the appeal ends and the student has no further recourse under these procedures. The chair of the committee shall notify in writing the student, the instructor, the departmental chair, the dean, and the vice president of the committee’s decision. If the committee determines that the instructor assigned the grade in a manner not in accordance with University policy (See items C and D above), the committee shall either approve the student’s request or modify it in accordance with the committee’s findings. The committee chair shall notify the instructor in writing of the committee’s decision within three business days. The instructor shall then have seven business days to respond to the committee’s decision. If the committee’s decision is that the student’s grade should be changed and the instructor agrees to change the grade, he or she shall complete a Change of Grade Form and submit it to the Records Office. If the instructor declines to change the grade, the chair of the Grade Appeal Committee shall communicate the committee’s decision and the instructor’s response to the president of the University, who shall, if he or she concurs with the decision of the Grade Appeal Committee, notify the Records Office that the grade is to be changed. The chair of the Grade Appeal Committee shall notify in writing the student, the instructor, the departmental chair, the dean, and the Vice President for Academic Affairs of the disposition of the appeal. If the instructor involved in a grade appeal is a departmental chair or dean, the student may, after fully complying with Step One, submit his or her written appeal directly to the Vice President for Academic Affairs. The vice president shall appoint an administrator to perform the grade appeal duties of the departmental chair or dean, as appropriate, and the appeal shall follow the normal procedures. When a student appeals a grade, the burden of proof rests with the student. All documents relevant to the appeal shall be filed in the office of the department involved in the grade appeal. Failure on the student’s part to complete any step of the procedure within the specified time period shall result in the termination of the appeal and the student shall have no further recourse under these procedures. Correspondence with the student and the instructor involved in a grade appeal shall be delivered by certified mail.

11.

Withdrawal.Students who wish to withdraw from the University during a semester must submit a formal written application (including signature) in the Office of Student Affairs. If no administrative holds have been assigned to the student account, such as disciplinary hold, students requesting to withdraw will receive a grade of W in all courses if an official signed withdrawal application is received by the Office of Student Affairs.  The withdrawal application must be received before or on the last day of classes as specified in Tennessee Tech's official Administrative Calendar.

Students who do not timely submit a formal written application (including signature) to the Office of Student Affairs will receive a grade of F in each course for which they are registered.  Applications for withdrawal will not be considered if received after the last day of classes as specified in Tennessee Tech's official Administrative Calendar.

If a student withdraws from classes and receives a "W" grade, the student does not need to apply for readmission if he/she is attending the very next Fall or Spring semester.  If the student is skipping a Fall or Spring semester, he/she must apply for readmission (no fee) and can do so the very same day.

If a student withdraws from all classes during the time period which the transcript will not reflect a W, he/she must apply for readmission (no fee) and can do so the very same day.  Students withdrawing from summer term do not need to reapply if they plan to attend classes in the fall.

In the summer term, if a grade has been earned during any of the sessions, the withdrawal will be treated as a drop of a course rather than withdrawal so that the grade earned will not be voided by the withdrawal.  If withdrawal/drop has been processed in the summer term and the student wishes to register for a later summer session, the student must contact the Office of Student Affairs.

The refund policies for the University can be found on the Bursar's web page.

This policy does not apply to adding or dropping individual courses.  Information pertaining to the drop/add process may be found in the University Catalog.