Residential Life Regulations (024-4-6.01)

  1. General
    1. To carry on the personnel functions, the Director of Residential Life appoints a residence hall staff to serve as the University’s representatives in the residence halls. The residence hall staff is scheduled for duty in the residence halls from 7:00 pm until midnight Monday - Friday and noon until midnight Saturday and Sunday, as well as and on call until 8:00 am seven days a week. Staff members serve the students in a variety of ways: enforcing the rules and regulations and supervising student behavior, reporting maintenance problems, advising students on various areas of University life, academic and social. In essence, the residence hall staff is the closest contact a student has between a problem and its solution. Although they are scheduled for specific duty hours, there are always staff members available in any type of emergency situation.
    2. The Office of Residential Life is located in MS Cooper room 217 and is open from 8:00 am - 4:30 pm, Monday - Friday.
    3. University policy requires that all student residence facilities, including residence halls and apartments, shall be limited to occupancy by Tennessee Tech students and Office of Residential Life staff. In addition, student residence facilities may be occupied by staff of the University and may be leased to other persons in connection with programs and activities on campus when such facilities are not occupied or needed by students. All students shall have an equal opportunity to reside in student residence facilities regardless of race, gender, sexual orientation, creed, color, national origin or disability, provided that separate housing may be provided on the basis of gender or marital status. Tech Village apartments have been designated as student residence facilities for married students, single students with children, single junior or above students, students 21 or older, and faculty and staff.
    4. The University policy requires all freshman and sophomore students to live in the residence halls (fewer than 60 hours).
    5. The basis for waivers and exceptions for living in the residence halls are:
      1. students who are of junior classification (60+ hours) or more;
      2. students commuting from parent and/or legal guardian residency which is within a fifty-mile radius;
      3. students living with brothers or sisters who are enrolled full-time at the University within a fifty-mile radius;
      4. students participating in academic internship programs;
      5. students with physical and/or emotional disabilities verified by a licensed physician;
      6. married;
      7. a single parent;
      8. 21 years by the first day of class of the semester;
      9. emergency release granted by the Office of Residential Life.
        [PLEASE NOTE: The signing of a housing agreement obligates the student to fulfill the terms and conditions of the agreement for the duration of the agreement. The residence hall agreement can be signed for one semester or the entire academic year. A fall only agreement can be renewed for the following spring semester.
    6. Classification of students will be determined according to the number of semester hours earned as described in the section of General Regulations regarding classification in the University Catalog. This policy is in effect throughout the entire academic year: fall, spring and summer. If a student is classified as a full time student at the beginning of the semester, the same status will apply for the entire semester.
    7. A student who does not comply with the university residency requirement, after having been informed, will be assigned a room in one of the University residence halls, is responsible for full payment of rent, and may be subject to disciplinary action for living off-campus without authorization.
    8. All students who occupy any student residence unit shall maintain the unit in the same condition and repair as accepted at the commencement of the period of occupancy; and upon termination of such occupancy, shall surrender the premises in the same condition and repair, ordinary wear and tear excepted. No student may make any alterations, additions, or improvements to a student residence unit without the written consent of the Office of Residential Life.
    9. Each student who occupies any student residence unit agrees to pay the University, immediately upon demand, for any and all damages to the unit, including but not limited to damages to exterior or interior walls, ceilings, floors, telephones, windows, door locks, hardware, plumbing fixtures, cabinets, shrubbery, lawn, appliances, fixtures and furnishings of the unit and its surrounding premises, if such damage is caused by any act or failure to act by the student or guests or invitees of the student.
    10. Students in student residence units or apartments may be assessed on a pro-rata basis for damages in common areas within or around a facility, either by floor or area or by the entire facility as determined appropriate by the Director of Residential Life. Students must be notified in advance of this mass assessment.
    11. The University does not maintain insurance on any personal property of students, and all personal property of students on the premises shall be at the risk of the students. The University shall not be liable for any damages to or theft of personal property of students in student residence units or on its grounds prior to, during or subsequent to the period of the agreement. Personal property remaining in student residence units prior to or subsequent to the period of the agreement will be disposed of by the University. Students are encouraged to obtain insurance for personal property.
    12. The University shall not be liable for any damages or injuries to any student or to the occupants of student residence facilities or to guests or invitees of such occupants, resulting from any act or failure to act by the student or any accident occurring in or about the facility, except as authorized by and allowed pursuant to TCAs 9-8-301. Each student who occupies any student residence unit agrees to indemnify and hold the University harmless from and against all claims, damages or causes of action whatsoever, asserted by any person arising out of or in any way connected with the use of the premises by the student.
    13. Officials and agents of the University may enter the student residence unit at all reasonable times to examine and inspect the unit, or to render service or repairs, and may remove any signs, fixtures, alterations or other objects not in conformity with this policy, the rules of the University or applicable law. Any student residence unit may be searched with the consent of the student or any other occupant of the unit, or without such consent upon a finding of probable cause and the issuance of an authorization to search by the appropriate official of the University or of any court with jurisdiction. Consent by any other occupant of the unit who is not a member of the family of the student under suspicion shall not extend to any personal belongings of, or areas restricted for exclusive use by, the student under suspicion.
    14. All student residence facilities shall be used for private residential purposes only. No student shall permit any objectionable noise or odor to escape from the student residence unit, permit or create a nuisance, or disturb any other resident of the unit or the facility.
    15. With the exception of fish aquariums not exceeding 20 gallons and approved seeing eye dogs, pets are not permitted in University housing. Fish aquariums may only be used for fish. Furthermore, no pets may be kept in close proximity of your room.
    16. Students and occupants will be held accountable for behavior occurring in their student residence units; including the behavior of any visitors and/or guests.
    17. Any student housing license/rental agreement shall terminate at the discretion of the University in the event of any of the following:
      1. the premises or the unit are destroyed or, in the opinion of the institution, unsuitable for occupancy for any reason;
      2. the occupant thereof ceases to remain a student in good standing during any regular academic term within the period of the agreement or contract;
      3. the student or other occupant violates any covenant, term or condition of the agreement and any other rule or regulation incorporated this agreement by reference; or
      4. The University gives the student or other occupant written notice of termination at least thirty (30) days prior to the date when such termination will be effective.
    18. All students or other occupants who occupy any student residence unit shall be subject to the rules, regulations, policies and procedures of the Tennessee Board of Regents and the University related to conduct and student housing, including visitation regulations, the provisions of the Tennessee Board of Regents’ policy on student residence regulations and agreements, and the University student handbook and residence and apartment handbook, shall be incorporated by reference into each student agreement.
    19. In the event any student or other occupant of a student residence unit fails to comply with any terms or conditions of the student residence license/rental agreement, including the timely payment of rent, or with any rule, regulations or policy incorporated therein by reference, the University may declare the license/rental agreement terminated, and may enter and take possession of the premises after it has given notice to the student or other occupant to vacate the premises within twenty-four (24) hours. Furthermore, the University reserves the right to refuse an application for University Student Residence Halls or Apartments.
    20. Information regarding all aspects, including policies and procedures, of living on campus residence halls or Tech Village apartments---can be found on our web page. This serves as an adjunct to the Student Handbook. Students will be provided a copy of this information upon their written request.
    21. Any student or other occupant of a student residence unit who fails to comply with any terms or conditions of the student residence license/rental agreement, or who fails to make timely payments of all rental due or for damages caused to the premises, shall be liable to the University for all expenses, including collection costs and reasonable attorney’s fees, incurred by the University in the enforcement of collection of the obligation involved.
  2. Provisions Applicable to Residence Hall Students.
    1. A student may be released from his student residence hall license/rental and receive a refund of his pre-payment before the effective date of the contract by submitting written notification of cancellation to the Office of Residential Life by July 1st for fall semester and/or academic year agreements, by December 1st for spring semester only agreements and by May 1st for summer semester agreements for the initial semester/session the student residence hall license/rental becomes effective. Additionally, a student may be granted a release from this student residence hall license/rental by submitting written notification of cancellation to the Office of Residential Life prior to the establishment of an official check-in date for the initial semester the agreement becomes effective, or by withdrawal from the University or graduation. Releases granted after the established cancellation dates and prior to the first official day of hall opening for the initial semester the agreement becomes effective will result in a forfeiture of your pre-payment. Students are advised to review current University policy regarding students to live in University housing to determine eligibility to live off-campus.
    2. A student may be released from this student residence hall license/rental after the effective date of the agreement by:
      1. withdrawal or graduation from the University
      2. leaving the University at the end of a semester to participate in one of the University’s academic internship programs,
      3. an emergency release granted in writing by the Office of Residential Life. All requests for release must be in writing and submitted to the Office of Residential Life.
    3. Residence hall visitation will be from Noon to Midnight to host guests of both genders.
      1. Each guest must be escorted from the lobby to the host/hostess' room and from the room back to the lobby to check-out. Guests are not to be unattended in the halls or stairwells at any time.
      2. Each guest must check in and out of the residence hall at the designated location in each lobby. Procedures will be determined by the Office of Residential Life.
      3. During visitation, proper conduct and decorum are important and expected of both the host/hostess and the guest(s). Guests may be asked to leave the building and/or prohibited from visiting if found to be violating policies, damaging property, or being a potential harm to themselves or others
      4. Lobby areas are for the use of residence hall students and their guest(s). Guests must be accompanied by a resident at all times.
      5. Authorized room and/or hall changes are conducted by the Office of Residential Life. All changes must be approved by the Office of Residential Life. Any resident completing a move without prior written authorization will be required to move back to the original room. While room changes are generally restricted to designated time periods, the Office of Residential Life is always interested in learning about and assisting in the resolution of roommate problems.
      6. Assignment to or occupancy of a residence hall room does not include vacation periods but will begin and end on the dates of the semester(s) as indicated in the University catalog indicating established hall opening and closing dates. Limited student housing may be available at an additional cost between semesters and must be approved by the Director of Residential Life.
  3. Provisions Applicable to Student Apartments.
    1. A student or other occupant may be released from the student apartment contract by providing the Office of Residential Life written notice of termination at least thirty (30) days prior to the date when such termination will be effective
    2. The apartment office, located in Tech Village is open 8:00 a.m. - 4:30 p.m., Monday - Friday
    3. All apartments are air conditioned and are unfurnished. Each apartment has a telephone, stove, refrigerator, garbage disposal, smoke detector and fire extinguisher. The following services are included in the rent: water, basic cable, telephone, and garbage removal. The student is responsible for contracting and payment of electrical service and payment of long distance telephone service.
    4. Rental payments are made on a monthly basis, as opposed to the semester payments of residence hall rent.
    5. A separate laundry facility exists for the use of apartment residents. Personal washer and dryer units are not authorized for individual apartment use.
    6. Personal air conditioning and/or heating are also not authorized.

 

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