Proposing an Event

The General Education Fund, created by student fees, is used annually to present two series of activities: a fine arts series and a series featuring diverse cultural perspectives. Together, these events are called the Center Stage series.

The Center Stage series is developed one year in advance from proposals made by employees of theTennessee Tech campus community, who offer to serve as Campus Hosts. It is the energy and initiative of these Campus Hosts which makes each event successful. After an event is approved, the Campus Host actively collaborates with the Center Stage Coordinator in making the necessary arrangements.

Who can be a Campus Host?
The Campus Host must be a permanent employee of theTennessee Tech campus community: faculty, staff or administration. Each proposal must also have aTennessee Tech student representative to serve as co-host.

When are proposals due?
Proposals are due by December 1 of the academic year prior to the event.

 
Preparing the Proposal
Initial contact with the guest and/or the guest's agency

   Possible date for the visit toTennessee Tech,

   Tentative list of costs - honorarium, travel expenses, technical and support

      expenses, etc.

   Venue requirements - seating, equipment, access, etc.

   Other special conditions of the event

   Name, e-mail and/or phone number of the contact person

 

Determine budget
   Contract - The contract is the basic agreement between Tennessee Tech University and the guest. The primary cost will be the fee (honorarium) charged by the guest and/or the guest's agency. Please suggest an Inclusive Fee. This typically covers the guest's honorarium, airfare or mileage costs and shipping of artwork or equipment. 

The following items are normally billed directly to the Center Stage program:

   Airport shuttle or rental car (Shuttle is $185 round trip)

   Lodging ($100/night per room at the Country Inn & Suites)

   Any of these elements can also be a part of the Inclusive Fee, or they can be 

      reimbursable expenses; contact the Center Stage Coordinator for more

      information.

Optional parts of the budget

These are options which are not included in the contract, but which must be included when estimating the cost of the event:

   Publicity - can include:

   Poster design - $35

   Printing poster - around $90 for 100 posters

   Reception - normally should not exceed $200

   Technical costs - for any audio and visual needs - $200

   Support personnel (such as an accompanist)

 

Draft your event proposal and submit by clicking the link below:

Center Stage Event Proposal

 

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