Proposing an Event
The General Education Fund, created by student fees, is used annually to present two series of activities: a fine arts series and a series featuring diverse cultural perspectives. Together, these events are called the Center Stage series.
The Center Stage series is developed one year in advance from proposals made by employees of the TTU campus community, who offer to serve as Campus Hosts. It is the energy and initiative of these Campus Hosts which makes each event successful. After an event is approved, the Campus Host actively collaborates with the Center Stage Coordinator in making the necessary arrangements.
- Who can be a Campus Host?
The Campus Host must be a permanent employee of the TTU campus community: faculty, staff or administration
- When are proposals due?
Proposals are due by November 15 of the academic year prior to the event.
Preparing the Proposal
- Initial contact with the guest and/or the guest's agency
Possible date for the visit to TTU
Tentative list of costs - honorarium, travel expenses, technical and support expenses, etc.
Venue requirements - seating, equipment, access, etc.
Other special conditions of the event
Name, e-mail and/or phone number of the contact person
- Determine budget
The contract is the basic agreement between Tennessee Tech University and the guest. The primary cost will be the fee (honorarium) charged by the guest and/or the guest's agency. Please suggest an Inclusive Fee. This typically covers the guest's honorarium, airfare or mileage costs and shipping of artwork or equipment.
The following items are normally billed directly to the Center Stage program:
Airport shuttle or rental car
Lodging ($65/night per room at the Country Inn & Suites)
Any of these elements can also be a part of the Inclusive Fee, or they can be reimbursable expenses; contact the Center Stage Coordinator for more information.
Optional parts of the budget
These are options which are not included in the contract, but which must be included when estimating the cost of the event
Publicity - can include:
poster design - $30
printing poster - around $50 for 100 posters
Reception - normally should not exceed $200
Technical or support personnel costs
- Draft and submit a proposal for the event
- Submit the proposal to the Center Stage Coordinator by November 15.