Student Responsibilities

intro content

  • Forming a Committee

    The student's PhD committee includes a minimum of four members. Additional committee members are optional.

    The committee must include a chair who has been credentialed by the university and three or more members, who must hold either associate or full graduate faculty status at Tech.

    Doctoral students have the right to amend their committees by adding, omitting, or replacing members, during the process of their study and in response to their changing needs.

  • Filing a Program of Study

    In pursuing the Exceptional Learning PhD, students have primary responsibility for knowing the requirements and meeting them. Students should expect to take the initiative in planning and following their Program of Study.

    • The Program of Study must be turned in early in the program (usually no later then the third semester after formal admission to the program. This is developed in collaboration with the total committee.
    • Each committee member must sign the Program of Study before it is submitted to the Director of the PhD program.
    • The committee and the Director of the PhD program must approve all changes made to the Program of Study.

  • Keeping Up With University Policies

    In addition to the PhD procedures/responsibilities, students are to follow the university student handbook and the Graduate Catalog.

  • Establishing Residence

    During the Ph.D. program, the student must fulfill a residence requirement of three semesters in full-time enrollment.

    • Full-time enrollment is defined as 9 semester hours of graduate credit during the academic year and 6 semester hours during the summer.
    • A student in residence is expected to devote essentially all energies to graduate study on campus.

  • Comprehensive Examination

    Following the completion of all coursework, excluding EDU 7990, at the closure of the last semester during which coursework (EDU 7920) is to be completed, students should complete their Comprehensive Examination.

    • At the request of the Chair, each committee member will submit a number of questions to the Chair.
    • The student will be assigned a location on campus where they will have 4 to 6 hours per day over the course of three (3) days in which to complete their Comprehensive Examination.
    • If the student fails a portion of or the entire exam, they must wait at least until the next semester to retake the exam.
    • The student may retake the Comprehensive Examination only once. If the student is not successful with the retake, they will be dismissed from the program.

  • Coordinating the Dissertation Defense / Notifications About the Defense / Submitting Copies of the Dissertation

    A copy of the final dissertation draft must be submitted to committee members no less than two weeks prior to the defense. At the same time, the student should notify the Director of the defense day, time and location.

    • The Dissertation Defense Form is available on the College of Graduate Studies website.
    • An electronic copy of the dissertation is submitted to the College of Graduate Studies.
    • Bound copies for the Chair and each committee member are courtesies, but strongly encouraged.

  • Academic Requirements / Standards / Expectations

    The student must maintain a cumulative point average of 3.25 and, in addition to adhering to the general regulations of the Graduate School, adhere to the specific regulations for the Ph.D. program.

    These regulations, standards, and expectations include:

    • A minimum of 78/79 semester hours of course work, including 36 semester hours in the research component and dissertation requirements and built upon the student's course of study.
    • A residency requirement of three, full-time semesters (at least 9 hours each) must be met following matriculation.
    • All requirements, including the dissertation, must be completed within a period of no more than eight consecutive years.
    • Following completion of all coursework, excluding EDU 7990, or during the last semester during which course work is to be completed, students should complete their Comprehensive Examinations.
    • Satisfactory completion of the dissertation requires an oral defense.
    • The fifteen hours (15) required for the dissertation may be completed in no fewer than two semesters.
    • "A"s and "B"s are required in course work. The grade of "C" is considered a failing grade in doctoral programs. The student is allowed to maintain a grade of "C" in only one course completed toward the PhD degree. If a student receives two "C"s, they will be dismissed from the program. If another grade of "C" is received, it may not be substituted or moved out of the student's program of study.
    • "F"s are not acceptable. If a student receives a grade of "F" in a course, they will be dismissed from the program.If an "Incomplete" is granted, the student has one academic year to complete the requirements. The student is not allowed to carry more than one "I" at any time during the program. If the requirements have not been met in the allotted time period, the grade is converted to an "F" and the student will be dismissed from the program.
    • Approval of the dissertation topic and a successful proposal to the entire Committee must precede any significant work on the dissertation. Approval from the Institutional Review Board for the Protection of Human Subjects must be obtained for any research project initiated by a student (or faculty member).
    • A maximum of 12 credit hours may be taken in one semester. Written approval from the Ph.D. Director, the student's concentration leader, and advisor is required to register and take more than 12 credit hours in one semester.

  • Plagiarism & Academic Misconduct Policy

    The faculty and staff at Tech are committed to the lifelong learning of students and thus providing an environment for learning that fosters the highest academic conduct. To this end, the university and its faculty reserve the right to use electronic means to detect and help prevent the inappropriate use of intellectual property.

    • Student agrees and understands that by taking this course, his or her work may be subject to originality check through Turnitin, and student thereby grants any necessary copyright permission required to do so.
    • Personally identifiable information (such as student name, social security number, student i.d. number, etc.) should NOT be included in the work submitted to Turnitin.
    • This work will be encoded and stored in the Turnitin database where it will also be used for originality checks on other works submitted by the student or anyone else using the system.
    • The faculty may require that the students submit their work through Turnitin or questionable text may be submitted by the faculty for the student.
    • The terms that apply toTennessee Tech's use of the Turnitin service are described on the website.

  • On-line Resources for Proper Citing of Works

    The sites below provide information for understanding plagiarism and proper ways to cite the work of others:

    Students must complete the on-line test available at:

    Then provide documentation that they "understand plagiarism and know how to avoid it" as stated on this website by providing a copy of the completed test certificate to the faculty member.

    • Plagiarism and other forms of academic misconduct, such as submitting another student's work as your own or the falsification of data, are grounds for immediate dismissal from the PhDprogram.
    • PhD students are held to a higher standard of ethical conduct especially considering the central focus of this program. Working with and for at-risk populations demands the utmost ethical conduct and any evidence of unethical behavior or actions in course work or research, including plagiarism, will result in the student's dismissal from the program.
    • There is no statute of limitations on plagiarism or academic misconduct. If a student's plagiarism or academic misconduct goes undetected until after completion of the course and/or project, the student can still be dismissed from the program.
    • The procedure for dismissal is:An incidence of plagiarism or academic misconduct is presented to the student's advisor, leader of concentration, and Director of the Ph.D. Program.
    • The Director of the Ph.D. Program will review the evidence in consultation with faculty members, the student's advisor, and concentration leader as well as the student accused of plagiarism or academic misconduct and will make a decision about whether dismissal is warranted. A decision advocating dismissal will be forwarded to the College of Graduate Studies.
    • The student will be informed in writing by the Graduate School of the final, official decision.
    • A student accused of plagiarism or academic misconduct may appeal the decision to the Ph.D. Admissions Committee.

  • Definitions of Plagiarism defines plagiarism as:

    "The improper use, or failure to attribute, another person's writing or ideas (intellectual property)" and explains that "It can be as subtle as the inadvertent neglect to include quotes or references when citing another source or as blatantly unethical as knowingly copying an entire paper verbatim and claiming it as your own work."

    According to Merriam-Webster Online:

    plagiarism is "to steal and pass off" (the ideas or words of another) as one's own or to use (another's production) without crediting the source, or to commit literary theft and/or present as new and original an idea or product derived from an existing source."

    Any incidence of plagiarism in the PhD program will result in the student's dismissal from the program.

Experience Tech For Yourself

Visit us to see what sets us apart.

Schedule Your Visit
College of Education Home