I. Refund policies for maintenance fees, out-of-state tuition, debt service fees and technology access fees:
A. Change of a student's status which may require a refund.
- Dropping a course or courses.
- Withdrawing from the institution.
- Cancellation of a class by the institution.
- Death of the student.
B. Refund percentages.
- Withdrawals will be effective from the date upon which formal application for withdrawal is filed with the Office of Student Affairs or Office of Extended Education.
- 75% of fees will be refunded for drops or withdrawals from the first official day of classes through the fourteenth calendar day of classes or within an equivalent period for a short term course. 25% of fees will be refunded following expiration of the 75% period, for a period of time extending 25% of the length of the term. No refunds will be made beyond the 25% period. (Please reference the Calendar for the refund deadlines.)
- 100% of fees will be refunded for classes cancelled by the institution.
- 100% of fees will be refunded for drops or withdrawals prior to the first official day of classes. (Please reference the Calendar for the early registration schedule adjustment deadline).
- 100% of fees will be refunded in the case of the death of the student.
II. Refund of residence hall rent.
After registration, residence hall rent will be prorated on a weekly calendar basis when the student is forced to withdraw from the residence hall:
A. Because of personal medical reasons confirmed in writing by a licensed physician.
B. At the request of the institution for other than disciplinary reasons, including situations in which:
- The premises or the units are destroyed or, in the opinion of the institution, unsuitable for occupancy for any reason
- The institution gives the student or other occupant written notice of termination at least thirty (30) days prior to the date when such termination will be effective.
Full refund will be made in the case of the death of the student. Withdrawals for other reasons will be subject to the same 75% or 25% amounts and time periods as maintenance fees. No refund will be made other than under the above conditions.
III. Refund of residence hall reservation and breakage deposits.
Full deposit will be refunded if:
A. Written cancellation is received in the Office of Residential Life by August 1 for Fall Semester and/or academic year, December 15 for Spring Semester, and May 15 for Summer Semester for the initial semester the residence hall contract becomes effective.
B. The student is prevented from entering the university because of medical reasons confirmed in writing by a licensed physician.
C. Residence hall space is not available.
D. Full refund will be made in the case of the death of the student.
IV. Refund of meal ticket.
The meal ticket must be returned to Food Services before any refund will be processed.
A. Meal ticket selections cancelled and unused meal tickets returned prior to or during official registration for the term will be refunded at 100%.
B. After registration, meal ticket refunds will be prorated on a weekly calendar basis not to exceed the unused portion of the ticket for Plans A, B and E and equal to the value of any unused pages for Plan C, if the meal ticket is returned:
- Due to personal medical reasons confirmed in writing by a licensed physician.
- At the request of the institution.
C. Meal tickets returned for other reasons will be subject to the same 75% or 25% amounts and time periods as maintenance fees. Refunds will not exceed the unused portion of the tickets.
D. 100% of the meal ticket will be refunded in the case of the death of the student.
V. Credit Balances.
All refunds (with the exception of Plus Loans) will be made by check payable to the student regardless of the method of payment. With processing costs estimated to exceed the value of the check, no refunds for $1.00 or less will be issued unless specifically requested.
FEES, CONDITIONS OF ASSESSMENT AND REFUND POLICIES ARE SUBJECT TO CHANGE WITHOUT PRIOR NOTICE BY ACTION OF THE TENNESSEE BOARD OF REGENTS.
Fee Refund Appeal Policy
Fee refund requests are governed by TBR Guideline B-060 and Tennessee Tech's Refund Policy. The purpose of the Fee Refund Appeal is to review students' requests for fee refund and to ensure that objectivity and fairness is applied in reaching each decision.
Students who appeal to receive fee refunds beyond the established 100%, 75% and 25% refund periods need to complete the Student Request for Refund of Fees after Withdrawal from the University or Dropping a Class (pdf) Form. The form requires the signatures of the student and Director of Financial Aid and is then forwarded to the Records Office. All requests will be reviewed by the Fee Refund Committee.
Within 14 working days the Committee's recommendations are forwarded to the Vice- President for Business and Fiscal Affairs for final approval. The Business Office shall notify the student of final decisions. Students have the right to appeal to the Vice-President for Fiscal Affairs. Final appeal can be made to the President of the University.
Submission of the Fee Refund Form and documentation does not imply automatic approval of any request. Submission of forms without supporting documentation will not be considered for appeal.
Please note that all Title IV aid recipients, those students receiving one of the following programs, Federal Pell Grant, Federal SEOG, Federal Work Study, Federal Stafford Loan, Federal Perkins Loan and/or Federal PLUS loan, will have their refund of those programs calculated based on the federal Return to Title IV Funds calculation. This supersedes any institutional refund policy and only applies to federal Title IV funds.
Cancellation of Classes
In the event a class is canceled by the University, all fees will be refunded except the non-refundable application fee.