Campus Community Health • HEERF I, II & III

Student Organizations

Eagle Engage Officers Guide 

Eagle Engage is Tennessee Tech’s brand new system for student organizations, campus events, and more. Eagle Engage utilizes a platform provided by CampusGroups. This system puts the work of student organization leadership at your fingertips through a web-based platform and a full-feature mobile app. This page provides the information that student organization officers need to know take advantage of all that Eagle Engage has to offer.  

Go To Eagle Engage 

  • Organization Re-Registration

    Registered student organizations have been added to the system. Most Presidents and Advisors have been added to these organizations as well. Find your organization using the My Involvement menu or use the Groups tab to search for it. If you are an officer of the organization, when you select the group you will be taken to the group’s Manage screen. Non-officers will be taken to the default landing page for the organization.  

    If you are an organization president and need to be added to a group, or if your organization does not appear to be in the system, email engagement@tntech.edu.  

    The link to the Re-Registration form will appear at the top of the page for Group officers. All organizations must be re-registered by August 26. Re-registration must be completed by the student officers (not the advisor).  

    Before attempting to Re-register the organization, officers should prepare the following:  

    • The organization’s constitution. Most organizations can find their constitution in the Group’s “Files” in Eagle Engage.

    • A statement justifying the need for the organization on campus. How does the organization benefit students and the University?

    • The name of the President, Treasurer and Advisor.

    • The names of student members of the organization. The organization must have at least 10 members, including student officers.  

    Those listed as officers and advisors in the Re-Registration form will be sent an email asking them to confirm their willingness to serve in the role and to acknowledge the responsibilities and privacy implications of serving as an officer/advisor. All officers and advisors must confirm their role via this form before the Re-Registration can be approved.  

  • Member Management

    One of the first things that officers should do is to populate members in the Group. Officers can add members in two ways. First, officers can use the “Add Member” button in the upper right-hand corner of the Current Members screen. This method is appropriate for adding a few members at a time.  
    Eagle Engage Screenshot

    Officers can also follow the direction on the Upload Members screen. For organizations that currently have their members entered into an Excel file, this may be a good option. After some minor formatting, this method allows officers to upload all members at once, making it a good fit for large organizations. 

  • Group Settings

    Once the organization’s Re-Registration is approved, officers have the ability to manage a wide range of settings designed to maximize member engagement and organization visibility. Officers are encouraged to review Group Management training videos and resources, and to explore the many tools available via Eagle Engage.

    >>> Officer Permissions
    From the “Officers” tab in the group’s Dashboard, select “Permissions.”
    Eagle Engage Screenshot


    Then, select which permissions the individual officers should have. We recommend only allowing organization Presidents and Vice-Presidents to Edit Group Settings and Manage Officer Settings.
    Eagle Engage Screenshot

    >>> Member Visibility
    In the Group’s “Settings,” using the Access & Privacy tab allows officers to manage Group membership privacy settings. Near the bottom of this tab you can prevent members from being able to see the Group’s other members* (they can always see officers). You can also determine whether this group should appear in members’ “My Groups” list. Individuals can also manage these setting from their end, but some organizations may want to make the group private so that non-members can’t learn whether or not another student is in the organization.

    >>> Member Groups and Tags
    Using the “Tags” option in the More Tools menu, officers can create Member Tags and Sub-Groups.
    Eagle Engage Screenshot

     Tags can help make communication more efficient. An organization may tag all new members with a “New Member” tag, or members of certain committees. They can then sort by these tags in the Members screen to email them, give members with the specific tags access to certain files, and more.

    Organizations can also create Sub-Groups, which are similar to Tags but members can opt-in to the Sub-Groups (rather than be assigned by officers). Sub-Groups may be a good fit for members who are working on an upcoming project and want to be copied on updates or included in Forum topics that all members may not be interested in.

    >>> Categories
    Officers with permission to edit group settings can use the Settings option in the Dashboard menu to update the Group’s “Categories.” Students can sort student organizations by Category in Eagle Engage, so selecting the appropriate Categories will help prospective students find you.

    >>> Group Page
    Officers with the appropriate permissions can determine what information is visible on the Group Page. After selecting Group Page in the Dashboard menu, select “Settings” in the upper right-hand corner. This will bring up a menu that allows groups to manage the Group Page that non-officers and non-members see. We recommend making the “About” tab the home page, and removing content that the organization isn’t keeping up to date (ex: Photos).
    Eagle Engage Screenshot

  • Events

    Eagle Engage offers a wide range of options and tools related to events. However, it can also be a bit overwhelming. These tips can help you register your events without a hitch.

    • If your event is open to all students, consider including your organization’s name in the Event Name so that potential attendees can quickly connect the event to your group.

    • The “Description” will appear to members/users, so make sure it is clear and error-free.

    • Consider using the “Team Members” option if non-officers will be helping to lead the event.

    • If the event is on-campus, you will likely need to reserve the space in EMS first, or seek permission from the appropriate facility manager. Use of the Marc Burnett Fitness & Recreation Center or Intramural Fields will be approved via Eagle Engage.

    • If the event is off-campus, an address is required.

    • If your event is online, please set the “Who can see the meeting link?” option to only display the link to those who are registered, and use the registration option later in the form.

    • If your event is open to all students, make the event stand out by uploading an event photo and/or flyer.

    • We recommend setting Access & Display options to “Tennessee Tech University CampusGroup users only” and “Logged on users only” at a minimum. Note that organization-only events can utilize Group Tags and Sub-Groups to only engage specific members. This may be a good option for Executive Board meetings, new member events, etc.

    • For events that are not Online Only, organizations have the choice to set up Eagle Engage registration or not. Allowing event registration does provide a number of benefits related to communication before and after the event. Setting up registration is also a good option when the event may have limited capacity.

    • On the second page of the submission, you will be asked additional questions about the event. By providing detailed and thorough responses, you help approvers quickly review and support the event. If information is missing or incomplete, the reviewers will likely ask for additional details and slow the approval process.

 

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