Federal Work-Study (FWS) is an employment program. It is intended to encourage and promote the part-time employment of students with demonstrated financial need, as well as assist the University. This program is awarded primarily to undergraduate students with financial need as determined by the results from the Free Application for Federal Student Aid (FAFSA). Due to funding restrictions, there is no guarantee FWS will be awarded to all eligible students.
FWS money is not credited to a student's account and cannot be used to confirm registration. Students are expected to budget carefully and use their FWS income wisely to support their educational expenses. Income earned through FWS does not have to be repaid. A student's FWS hourly salary will not be lower, but may exceed the federal minimum wage. Students are paid once a month for hours worked. Generally, students may work 5-7 hours per week while school is in session.
How do I apply for Federal Work-Study?
- Federal Work-Study is awarded based on eligibility as determined by your completed Free Application for Federal Student Aid (FAFSA). FWS is awarded based upon need on a first come, first serve basis. Students must indicate on the FAFSA that they are interested in Federal Work-Study (FWS).
- If awarded FWS, the student must ACCEPT the offer on Eagle Online. You have 14 days from the date your award is posted to accept your FWS offer. If you do not accept the FWS, the award may be removed and gifted to another eligible student.
- After you accept your FWS offer on Eagle Online, students will need to pick up their FWS Contract on the designated date provided to your TTU email. If you have a FWS assignment and do not have a current I-9 card, please bring the proper documentation to the TTU Human Resources Office, located in Derryberry Hall, Room 156. To find out what documentation you need, please look at page 3 of the I-9 form, located at this link: I-9 . You must have an I-9 card in order to pick up your FWS contract.
- If you were not awarded, but would like to be added to our wait list please contact us at firstname.lastname@example.org requesting to be added. This is not a guarantee that you will be awarded FWS. As FWS funds become available, we will pull from our wait list in the order in which requests to be added were made.
Contract Pick Up Day:
FWS and UAS Contract Day will be held- TBD. Please note contracts are handed out according to a schedule based on the first letter of your last name.
Beginning at If Last Name begins with
8:30 am D, W, X
9 am G, K, M, and P
10 am A, J, L, and N
11 am H, T, U, and Y-Z
12 pm E, I, O, F
1pm C, S, Q, R
2 pm B, V
3-4 pm ALL
Do I have to take my FWS?
No. You can turn down your offer for Federal Work Study. Please keep in mind, if you do not work, you will not be paid the FWS offer amount listed on Eagle Online. Turning down your work assignment for this year, does not jeopardize your eligibility for future years.
The majority of jobs are on TTU's campus. Most jobs are clerical in nature. We do not generally assign students to the campus grill, cafeteria or grounds work. We do have limited off campus work opportunities. To inquire about those opportunities please contact Tabatha Morris at email@example.com.
Provided that the FWS Contract has been completed, employment begins on the first day of class and ends on the last day of exams. Once you have picked up your work assignment it will be for fall and spring semesters. Generally, we do not change your work assignment once you have signed your contract. The office you have been assigned to needs your help to do their job too!
If suitable work hours are unable to be scheduled because of your class schedule, contact us at firstname.lastname@example.org to seek another assignment.
FWS students who wish to be re-assigned need to contact Tabatha Morris at email@example.com. FWS students will only be allowed to change their assignment once per year at the end of the academic year or unless you submit documentation for extenuating circumstances to be evaluated by Financial Aid.
Wages for Federal Work-Study (FWS) are not credited to a student's account and cannot be used to confirm registration. Students are expected to budget carefully and use their FWS income wisely to support their educational expenses.
Income earned through FWS does not have to be repaid. A student's FWS hourly salary will not be lower, but may exceed the federal minimum wage.
Student pay will be directly deposited into the student's bank account. If pay dates fall on a holiday or weekend, paychecks will be deposited on the workday prior to the weekend or holiday. Students will need to complete a direct deposit form available in the Human Resources Office, DerryBerry Hall Rm 156. You will be paid on the 10th of each month for work done in the previous month.
- To continue receiving funds through the Federal Work-Study Program (FWS), you must complete the Free Application for Federal Student Aid (FAFSA) each year and express interest in FWS on the FAFSA. Additionally, you must have sufficient need for a FWS award and have completed all outstanding packaging requirements at the time of initial packaging of aid to continuing students for the upcoming award year, typically mid to late May.
- You are responsible for completing all required employments forms (I-9, W-4, direct deposit form, Federal Work-Study Agreement Form.)
- Arrive at the department/office prepared to work and to learn. Although the program is called Federal Work-Study, you will have an assignment that requires you to work.
- You must adhere to the maximum amount of work hours awarded for FWS. If you work more than your allowable hours, the Financial Aid Office may find it necessary to return other types of financial aid received to prevent an over-award of aid.
- Basic work courtesies and expectations require that you notify your supervisor in advance if you are going to be absent or late for work. You must adhere to the dress code of your office and the expectations of your supervisor. While working in your FWS job, you will be seen as representing TTU, and you are expected to project a professional image. Some FWS assignments may also have specific dress requirements related to safety issues.
- You must submit your timesheet to your supervisor on time. Late timesheets delay paychecks until the following pay period.
- Federal guidelines prohibit students from working during periods in which they are scheduled for classes, even if your class is cancelled for a particular day, without adequate documentation.
- Students awarded FWS will be emailed a document related to FWS Student Responsibilities that includes a comprehensive list of responsibilities. Supervisors will also be emailed a document related to supervisory responsibilities.
Department Supervisors must:
- Be sure the student has a contract that is designating them to work in your department. Students may not work without a signed contract.
- Establish a work schedule with the student and explain the duties and responsibilities of the job. Remember, students are not allowed to work during scheduled class times, even if classes are cancelled, without adequate documentation.
- Monitor the hours worked to ensure student does not exceed the yearly award or work beyond the approved end date. Exceeding 5-7 work hours per day or 29.5 hours per week in any scenario is not permitted.
- Verify the accuracy of student time sheets before approving. Timesheets become official records subject to the audit by the federal and state government. Supervisors are accountable for the accuracy of these records.
- Notify the Office of Financial Aid in writing if a student’s placement is being evaluated or in jeopardy of being terminated.