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tennessee technological university

Human Resources

Online Leave Entry

  • Our new online leave entry system went live as of July 1, 2014. Please refer to the training materials below.
      • 2015 Leave Entry Deadline Calendar
      • February Reminders:
        • February leave reports are available in Banner Self-Service for all full time employees. These leave reports can be submitted on your last working day of the month. All full time faculty, administrative, and C&S staff need to submit their February leave report for approval by Tuesday, March 3rd.
        • Due to the emergency campus closures for severe weather from Monday, February 16th through Sunday, February 22nd, there are special circumstances for reporting leave this month. Please see below:
          • If you are C&S and worked during the closure as "Emergency Personnel": The campus was closed for normal business from Monday, February 16th through Sunday, February 22nd. Designated "emergency" employees that worked during this time will receive comp time along with their pay for the time spent on duty during the period of emergency per TBR policy (Police, Facilities, Dining, Res Life). Enter this time in the comp time 1.0 or 1.5 earning row (whichever applies) on your leave report along with entering your total time worked in the “Other Paid Time” earning row. Add a comment in the comments section that you worked during the campus closure.
            • How to calculate comp time: Comp time is calculated based on actual time worked. Comp 1.0 applies to time worked under 40 hours. Comp 1.5 (time and a half) applies to actual time worked over 40 hours. Anyone that worked their normal schedule (of 37.5 hours) will receive 37.5 hours of normal pay (entered in the “Other Paid Time” earning row on the leave report) and 37.5 hours of comp time (entered in the Comp 1.0 earning row). Anyone that works 40 hours will receive 40 hours of normal pay (entered in the “Other Paid Time” earning row on the leave report) and 40 hours of comp time (entered in the Comp 1.0 earning row). For any time worked over 40 hours please enter your time normally as listed above and include the additional time in both “Other Paid Time” and “Comp 1.5”.
            • If you have questions on how to calculate this please contact your supervisor. If they are unable to assist you, please email us at leavehelp@tntech.edu.
          • If you are Admin/Faculty and worked during the closure as "Emergency Personnel": Please enter your time worked in the Comp earned row. Add a comment in the comments section that you worked during the campus closure.
          • If you did not work during the closure but were available to: Employees on emergency leave of absence, who were scheduled and available to work will suffer no loss of pay – they do not have to report annual or sick leave for this time. C&S staff will report Monday, February 16th through Friday, February 20th as “Other Paid Time” instead of "Regular Hours Worked" on their leave reports. If C&S staff have alternate schedules they will change the dates accordingly as long as it was between the 16th and 22nd. Faculty and administrative staff do not need to report this leave. If you are a C&S employee and have already submitted your leave report without entering this special circumstance please contact your approver to return your leave report to you for correction.
          • If you did not work during the closure and were unavailable: Employees who had requested leave prior to the emergency will be considered not available to work and will be charged for the leave as previously requested. Enter this as annual or sick leave on your leave report according to which type of leave was previously requested.
        • Online leave entry does not apply to adjuncts, GA’s, or temporary workers. Please report hours to payroll as normal.
      • Leave Entry Instructions
      • Approver Instructions
      • Online Leave Entry FAQs
      • How to check leave summaries in EPrint

Direct Deposit

  • Direct deposit is required for all employees paid by the University. Regular employees and adjunct faculty members will complete direct deposit forms when employment contracts are signed. Hourly and student employees will complete direct deposit forms when I-9 employment authorization is completed. Direct deposit forms are available in the HR office or you may download the appropriate forms from the Forms section below.
  • Please note: Work Study (10th of the month) payroll checks not picked up after one week are mailed out via United States Postal Service.

Forms

If you have questions concerning payroll procedures at TTU, please contact Elizabeth Gays, Payroll & Benefits Manager at 931-372-3039 or email EGays@tntech.edu.