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Greek Life

Greek Life Forms

  • Event Notification Forms

    >>> General Event Request Form 

    • A member of an organization MUST submit a General Event Request Form at least ONE WEEK before an event for review and approval by the Office of Greek Life and the organization's faculty advisor.
    • If two organizations are cosponsoring an event, then a member of each organization MUST submit a General Event Request Form before the event can be approved. 

    >>> Mixer Request Form

    • A member of an organization MUST submit a Mixer Request Form at least ONE WEEK before a mixer (i.e., a social event involving an all-men organization and an all-women organization) for review and approval by the Office of Greek Life and the organization's faculty advisor.
    • A member of each organization cosponsoring a mixer MUST submit a Mixer Request Form before the mixer can be approved. 

    >>> Community Service Event Request Form

    • A member of an organization MUST submit a Community Service Event Request Form at least ONE WEEK before a community service event for review and approval by the Office of Greek Life and the organization's faculty advisor.
    • If two organizations are cosponsoring a community service event, then a member of each organization MUST submit a Community Service Event Request Form before the community service event can be approved.
    • A member of an organization MUST submit a Post-Community Service Event Form within TWO WEEKS after a community service event for review by the Office of Greek Life. If a member of an organization does not do so, then the Office of Greek Life will not approve events for the organization until a member of the organization submits the form. 

    >>> Post-Community Service Event Form

    • A member of an organization MUST submit a Post-Community Service Event Form within TWO WEEKS after a community service event for review by the Office of Greek Life. If a member of an organization does not do so, then the Office of Greek Life will not approve events for the organization until a member of the organization submits the form.
    • If two organizations cosponsored a community service event, then a member of each organization MUST submit a Post-Community Service Event Form. 

    >>> Philanthropy Event Request Form

    • A member of an organization MUST submit a Philanthropy Event Request Form at least ONE WEEK before a philanthropy event for review and approval by the Office of Greek Life and the organization's faculty advisor.
    • If two organizations are cosponsoring a philanthropy event, then a member of each organization MUST submit a Philanthropy Event Request Form before the philanthropy event can be approved.
    • A member of an organization MUST submit a Post-Philanthropy Event Form within TWO WEEKS after a philanthropy event for review by the Office of Greek Life. If a member of an organization does not do so, then the Office of Greek Life will not approve events for the organization until a member of the organization submits the form. 

    >>> Post-Philanthropy Event Form

    • A member of an organization MUST submit a Post-Philanthropy Event Form within TWO WEEKS after a philanthropy event for review by the Office of Greek Life. If a member of an organization does not do so, then the Office of Greek Life will not approve events for the organization until a member of the organization submits the form.
    • If two organizations cosponsored a philanthropy event, then a member of each organization MUST submit a Post-Philanthropy Event Form.

    >>> Philanthropy Program Request Form

    • A member of an organization MUST submit a Philanthropy Program Request Form at least ONE WEEK before a philanthropy program (i.e., a series of philanthropic events that takes place during a specified period of time) for review and approval by the Office of Greek Life and the organization's faculty advisor.
    • If two organizations are cosponsoring a philanthropy program, then a member of each organization MUST submit a Philanthropy Program Request Form before the philanthropy program can be approved.
    • A member of an organization MUST submit a Post-Philanthropy Program Form within TWO WEEKS after a philanthropy program for review by the Office of Greek Life. If a member of an organization does not do so, then the Office of Greek Life will not approve events for the organization until a member of the organization submits the form. 

    >>> Post-Philanthropy Program Form

    • A member of an organization MUST submit a Post-Philanthropy Program Form within TWO WEEKS after a philanthropy program for review by the Office of Greek Life. If a member of an organization does not do so, then the Office of Greek Life will not approve events for the organization until a member of the organization submits the form.
    • If two organizations cosponsored a philanthropy program, then a member of each organization MUST submit a Post-Philanthropy Program Form.

  • Events With Alcohol

    Chapters must register all events, including those with alcohol. Below are the required steps and forms necessary to register chapter events with alcohol. For any questions regarding this process, please email GreekLife@tntech.edu.

    FORMS
    >>> Greek Function with Alcohol Form 

    CHECKLISTS
    >>> Bring Your Own Beer (BYOB) Checklist (Complete before, during, and after event)
    >>> Third Party Vendor Checklist
    >>> Security Checklist (Pick up in Greek Life Office)

    GUEST LISTS

    • Provide a typed list of all invitees (both chapter members + guests)
    • Guest lists must be numbered.
    • The guest list submitted to the Office of Greek Life should be in the sign-in format that the chapter wishes to use; once submitted it will be stamped and returned to use for the registered party.
    • Guest lists are due to the Office of Greek Life 48 hours prior to the event; wristbands will be given to the officer in charge after the guest list is approved. 

  • Member Management

    >>> Officer Updates Form

    • A member of an organization MUST submit an Officer Updates Form when new officers, including executive board officers and other leaders, have been selected.

    >>> Advisor Updates Form

    • A member of an organization MUST submit an Advisor Updates Form when new advisors have been selected.

    >>> Greek Life Grade Release Form 

    • All new members of Tennessee Tech University Greek Life MUST submit a Greek Life Grade Release Form upon joining an Interfraternity Council organization, a National Pan-Hellenic Council organization, or a Panhellenic Council organization.

    >>> Inter/National Awards and Honors Form

    • A member of an organization should submit an Inter/National Awards and Honors Form if the organization or an individual in the organization received either an award or recognition from the organization's inter/national headquarters.

  • Other Forms

    >>> Greek Life Incident Report

    • Anyone may submit a Greek Life Incident Report to file an incident report involving a Greek Life organization with the Office of Greek Life.
    • Please note that submitting a Greek Life Incident Report requires entering your name, phone number, and email address. This information is necessary for the Office of Greek Life to initiate its investigative procedure. After the Office of Greek Life reviews your incident report, you will be contacted for more information.

    >>> Request for Greek Life Volunteers

    • Tennessee Tech University faculty and staff members and Cookeville community members may submit a Request for Greek Life Volunteers to ask for the assistance of Greek Life community members with an upcoming event.

    >>> College Panhellenic Violation Report

    • Complete and submit the College Panhellenic Violation Report to the Panhellenic president or coordinator of Greek Life within 30 calendar days from the date of the alleged infraction, including college/university breaks.

    >>> College Panhellenic Infraction Notice

    • The College Panhellenic Infraction Notice is completed by the College Panhellenic president or fraternity/sorority advisor after a College Panhellenic Violation Report has been properly filed. It must be given to the accused sorority president or designated representative within seven days of receiving the College Panhellenic Violation Report. Distribute a copy to the fraternity/sorority advisor and the NPC area advisor within the same time period. The seven-day timeline applies even during college/university breaks.

    >>> Interfraternity Council Executive Board Officer Application

    • Anyone meeting the requirements to apply may submit an Interfraternity Council Executive Board Officer Application.
    • Applications are due by Friday, October 16 at 4:30 p.m.

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