Faculty Senate Officer Duties

Officer Duties for Tennessee Tech University Faculty Senate

Past President

  • Serves as mentor and counselor to the seated president
  • Meets with the Faculty Senate’s Executive Committee
  • Attends regularly scheduled meetings of the Faculty Senate
  • Serves in the capacity of the Faculty Senate president, if appropriate
  • Other as dictated by need of the Faculty Senate

President

  • Official representative of the Faculty Senate
  • Presides over all Faculty Senate meetingsCalls the meeting to order on time
  • Recognizes members entitled to the floor
  • States and puts to a vote all questions that legitimately come before the Senate
  • Announces the results of each vote and the effect of the action
  • Expedites business in every way possible without denying members their rights
  • Responds to relevant questions of members
  • Refrains from voting except when vote is by ballot or when the president’s vote would change the results
  • At the proper time, declares meeting adjourned (by general consent or by a vote of Senate members)
  • Carries out administrative and executive duties outlined in the Faculty Senate procedures or as directed by the SenateRepresents the University at TUFS (Tennessee University Faculty Senates) and attends bi-annual meetings as the voting member
  • Represents faculty (Faculty Senate) on the President’s Cabinet
  • Meets with upper administrators, as appropriate
  • Attends Deans’ Council meetings
  • Member of the Budget Advisory Committee
  • Ensures representation of Faculty Senate at Board of Trustees events, as appropriate
  • Ensures representation of Faculty Senate at all commencement ceremonies
  • Leads University faculty meetings
  • Appoints committee members and subcommittees, as appropriate
  • Serve in roles as designated by University policy
  • Prepares appropriate reports
  • Other as dictated by needs of the Faculty Senate

President-Elect

  • Prepares and disseminates written agenda in collaboration with the president and secretary
  • Serves in the role of parliamentarian during business meetingsFollows Robert’s Rules of Order
  • Enforces rules of debate, order and decorum
  • Official representative of the Faculty Senate at the request of the Faculty Senate president
  • Presides at meetings in the absence of the president
  • Carries out administrative and executive duties as outlined in the procedures or directed by president or by vote of the Senate
  • Serves as chairman of the nominating committee
  • Serves on subcommittees of the Faculty Senate, as appropriate
  • Represents the University at TUFS and attends bi-annual TUFS meetings, if possibleServes as voting representative in absence of the president
  • Other as dictated by needs of the Faculty Senate
     

Secretary

  • Determines a quorum at Senate business meetings
  • Keeps minutes of the Faculty Senate business meetings and notes of meetings with the president
  • Keeps on file all reports and relevant documents, as appropriate
  • Keeps the organization’s official membership roll
  • Calls roll at business meetings when required to do so
  • Takes attendance at all Faculty Senate meetings
  • Signs all certified copies of acts of the Faculty Senate
  • Prepares and disseminates written agenda in collaboration with the president and president-elect
  • Calls the meeting to order and immediately conducts the election for a chairman pro tem in the absence of the president, president-elect and past president
  • Updates procedures, standing rules, etc. as recorded in the minutes
  • Carries out administrative and executive duties outlined in the procedures or in collaboration with the president and/or president-elect, as appropriate
  • Forwards all approved documents (minutes, notes, supporting documents, resolutions, etc.) and annual membership roster to the University Archives
  • Maintains Faculty Senate website
  • Gives report of Academic and Administrative Council meetings, as appropriate
  • Welcomes new Senators and directs them to Faculty Senate website for information
  • Sends list of newly elected or appointed Faculty Senators to University committees to the president’s office
  • Other as dictated by needs of the Faculty Senate

[Approved by Faculty Senate on February 26, 2018]
[Approved by University Assembly April 18, 2018]

 
 

 

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