HEND 318B Hybrid Teaching Resource
Below are resources for utilizing the hybrid/Teams meeting features for the Henderson 318B classroom.
How to Schedule a Recurring Meeting
Once your iLearn shell for the upcoming semester has been created, you are ready to set up your meeting link and schedule your course in the Henderson Hall Teams Room.
Launching Teams and Connecting to the Room
Now that the calendar invite has been sent, the Teams room is ready to launch. You have two options for connecting your computer to the Teams room: directly to the kiosk using the HDMI cable at the podium or by joining the Teams meeting and sharing your screen. Both methods will allow you to share your screen with participants both in-person and hybrid.
The best way to connect will depend on the type of device you are using, your presentation
style, and what you are choosing to share. Both Windows and Mac instructions are included
below.
Please note: If you are using PowerPoint, the "Present in Teams" feature is available
for both methods and has accessibility features built in for your hybrid students.
Select Your Device
- Windows PC
A windows computer has two options for connecting: wireless and HDMI.
Option 1: Wireless Connection
Connecting to Teams
Calendar in Outlook Application:
Calendar in Teams Application:
Calendar in Outlook browser:
Join the Teams meeting on your laptop
The Teams meeting should be accessible from your Outlook calendar (application or browser) and in your Teams calendar. Since you made the calendar invite, you are the owner of the meeting.
1- In the calendar, click on the meeting you wish to join.
2a- Outlook browser and Teams app: a new panel appears. Click on "Join".
2b- Outlook App: Click on "Join Teams Meeting" in the upper tool bar.Keep in mind: You have access to Teams through the browser (from Tech Express) and the Teams app on your computer. The Teams app is the best approach to use. Teams via browser will have less features and can present challenges.
Mute your laptop and mute yourself in Teams. This will keep the loud echo loop from happening.
Have the Teams Room Join
After you have joined the scheduled Teams meeting, go to the room kiosk and have the Teams room join the meeting.
1- Click "Join" to enter the Teams meeting on the Room 318 Kiosk. This will also turn on the Room camera.
2- Teams participants will be displayed on one of the screens. The other will stay dark until you connect your computer.
3- Participants can see the room through the Room Camera and see the other participants who have joined the Teams room.
You have now joined the room as the instructor and set up the Hend 318 Teams Room.
Present in Teams
You can now share a screen/window from your laptop. If you are using PowerPoint, you can choose to "Present in Teams."
Sharing a website or a window.
You will choose the screen, tab, or window you wish to share with your class. This could be a website, iLearn, or document. You will also need to select "Include sound" if you are sharing a video.
Using the PowerPoint "Present in Teams" feature
In the PowerPoint application, choose "Present in Teams" to have your PowerPoint shared with participants.
1- Open PowerPoint
2- Select "Present"
3- Select "Present in Teams"
Option 2: HDMI Connection
Connect to the podium
To present from the podium, first plug the HDMI cord into your laptop. Your screen will display on the TV, but not within the Teams meeting.
Online students will not be able to see your screen until you share it within the Teams meeting. With this option, you do not need to join the Teams room from your computer before sharing. You do need to have Hend318 join the Teams room from the kiosk.
Share your screen
To share your screen with online students, choose "Share" from the kiosk.
- Mac
Mac devices will need to use the wireless option.
You will need to join the Teams room from your laptop and from the Kiosk. The following slides will provide additional information.
Connecting to Teams
Calendar in Outlook Application:
Calendar in Teams Application:
Calendar in Outlook browser:
Join the Teams meeting on your laptop
The Teams meeting should be accessible from your Outlook calendar (application or browser) and in your Teams calendar. Since you made the calendar invite, you are the owner of the meeting.
1- In the calendar, click on the meeting you wish to join.
2a- Outlook browser and Teams app: a new pannel appears. Click on "Join".
2b- Outlook App: Click on "Join Teams Meeting" in the upper tool bar.Keep in mind: You have access to Teams through the browser (from Tech Express) and the Teams app on your computer. The Teams app is the best approach to use. Teams via browser will have less features and can present challenges.
Mute your laptop and mute yourself in Teams. This will keep the loud echo loop from happening.
Have the Teams Room Join
After you have joined the scheduled Teams meeting, go to the room kiosk and have the Teams room join the meeting.
1- Click "Join" to enter the Teams meeting on the Room 318 Kiosk. This will also turn on the Room camera.
2- Teams participants will be displayed on one of the screens. The other will stay dark until you connect your computer.
3- Participants can see the room through the Room Camera and see the other participants who have joined the Teams room.
You have now joined the room as the instructor and set up the Hend 318 Teams Room.
Present in Teams
You can now share a screen/window from your laptop. If you are using PowerPoint, you can choose to "Present in Teams."
Sharing a website or a window.
You will choose the screen, tab, or window you wish to share with your class. This could be a website, iLearn, or document. You will also need to select "Include sound" if you are sharing a video.
Using the PowerPoint "Present in Teams" feature
In the PowerPoint application, choose "Present in Teams" to have your PowerPoint shared with participants.
1- Open PowerPoint
2- Select "Present"
3- Select "Present in Teams"
How to Use Breakout Rooms
Breakout rooms provide online students the opportunity to share and exchange ideas and work on projects or assignments.
*** Broken component ***
Create the room(s)
1- Select the "Rooms" option.
2- Select "Manually assign people to rooms."
3- Select "Create room."
Assign Students
4- Select the students you wish to assign to a Breakout room.
5- Select the Room you wish to assign students.
6- Click "Save" to assign students and return to the meeting.
Close Room(s)
7- Revisit the breakout rooms and choose "Close Rooms" to return students to the general meeting
Trouble Shooting
Possible scenarios and their solutions can be found below for commonly found issues.
- » Echoing Audio Loop
If you hear an echoing audio loop, make sure to mute any laptops and the microphone icons within Teams for all devices present within the room and who have joined the meeting.
- » Missing Chat
If the chat does not show up or is not working on the TV screen, click “Leave” or “End call” on the kiosk to have Hend318 leave the Teams room. Then, click “Join” on the kiosk to add the room back to the meeting. This should restore the chat feature.
- » Sound
If a video with sound isn't playing through the room audio or Teams, verify that your computer's audio output is set to its internal speaker.
For additional assistance, please contact the CITL at CITL@tntech.edu or 931-372-3675. You can also email Lacy Means at lmeans@tntech.edu.
Teaching with Teams
Check out the best practices for hybrid teaching below.
- » Integrate iLearn for Resources and Assignments
Use iLearn to upload course materials, assignments, and announcements so students in both formats have easy access to resources. Consider using a template from the CITL that is already aligned to best practices for hybrid learning.
- » Clear Communication
Provide students with a detailed schedule and instructions on in-person and online expectations. For example, what are the expectations for in-person and online attendance and participation? Plan for the questions that you will ultimately get asked, such as, "I originally registered for in-person, but need to be virtual next week. Is that okay?"
- » Share Content Effectively
Consider using PowerPoints and the "Present in Teams" feature to share content. This will increase the accessibility of online participants.
- » Engage Both Audiences
Use tools (e.g., polls, chat, breakout rooms) to involve remote and in-person participants equally. If you have taught the class before, look over engagement strategies you've used in the past and consider how they can be adapted for hybrid participants.
- » Technology Readiness
Test equipment (microphones, cameras, projectors) before each class. If you run into any issues, you can reach out to IT or the CITL.
- » Recording Sessions
Record the class for students who cannot attend live, allowing them to review the material.