Publishing Media to iLearn

You have two options to publish media in your iLearn course. You can link the videos in the Media Gallery for the course or you can add a link to the media in the Content area. If you just want students to have the videos available, the Media Gallery is a great option. If you would like to make sure they watch the video, you will want to use the Content link.

Media Gallery

The Media Gallery is for videos that you want to share with your class. Videos posted to the Media Gallery will be visible to everyone who has access to your class. The Media Gallery is unique to every single course in iLearn. You can customize each Media Gallery to fit the needs of that specific course. On this page we will cover a few settings in the Media Gallery. While publishing a video to the Media Gallery is an excellent option for sharing videos with your courses, it's not the only option.

  • Settings

    In the Media Gallery you can get to the settings menu by clicking on the 3 bar icon located on the top right of the page just below the navigation bar and choosing Edit. From the edit menu you will immediately be able to add a description to your Media Gallery as well as control whether comments are enabled, visible, and if media published in Content are viewable here. The primary thing to be done here is the creation and management of Playlists.

  • Publishing Media to the Media Gallery

    • Go to the specific course and select Media Gallery
    • Select Add Media on the right side of the Media Gallery.
    • That will take you to the Media Selections page.
    • Check the box to the left of every video you would like to add to this specific course. 
      TIP: If you have lots of videos feel free to search for the appropriate ones using the search bar on the right.
    • After selecting the appropriate videos click Publish in the top right-hand corner and that will Publish the selected videos in that specific course.

    NOTE: Remember Media Galleries are specific to each course so if you want to share something to multiple courses you will need to repeat these steps or import from another Media Gallery.

  • Importing Media From Another Course

    If you have a Media Gallery set up in another course, you can copy that Media Gallery into a new course. If you don't have anything in your current Media Gallery you will see a banner at the bottom of the empty Media Gallery that says "To import content from another media gallery you manage, click here." If you click that option you will be presented with every course that you have instructor access to that has an active Media Gallery. You can then choose to import that Media Gallery into the one you are in currently.

    If you already have media in your Media Gallery you can access the Import option from the settings menu in the top right of the Media Gallery, which will give the same set of options.

    NOTE: If you have more than 10 playlists in your Media Gallery only the first 10 will be imported. This is a system limitation and may be adjusted in the future by Kaltura.

  • Creating Playlists

    Playlists allow you to group videos into smaller manageable lists. This also allows you to control the exact order videos are presented to your students and even lets you group videos by topic or whether they are optional or mandatory. Playlists can be intimidating at first, due to the variety of options, but this walk-through, created by Kaltura, goes into detail about every step involved with creating and managing playlists.

  • Removing Media

    You can also remove media from your Media Gallery at any time.

    Select the 3 dot icon (...) icon below the thumbnail of the video you want to remove. This will reveal a X icon, which you can use to remove that piece of media from the Media Gallery.

  • Approving a Student Video

     

    Videos published by an Instructor should be available immediately in the Media Gallery. Student videos, however, need to be approved before they become available in the Media Gallery. Once approved their videos will be viewable by anyone in that class. This can be an excellent way to publicize exemplar videos or have students share insights with the class.

    First the instructor will need to go to the Media Gallery for their course.

    When there are items waiting to be approved the instructor should see Pending below the Media Gallery heading on the right.

    This shows 1 Pending below the Media Gallery heading.

    After clicking on the Pending link the instructor will be taken to a page that includes all media waiting to be approved.

    To the right of a given piece of media the instructor will have the option to Approve or Reject the video.

    This shows the approve and reject buttons on the right.

    If the media is approved it will be available in the Media Gallery immediately. If the media is rejected it will disappear from this screen and return to the user.

Publishing Media in the Content Tool

You can link to your videos within the Content tool; connecting students to course materials in one location allows them to move through the course easily. This option also gives you the ability to setup Release Conditions that require a student to view the video prior to accessing other tools, like an assignment, discussion or quiz.

To link to the video

  • Go to the course and choose Course Materials and then Content
  • Select the module where you would like to put the link
  • Select the Existing Activities button
  • Choose Add Media and then select the video to embed as a link.
    Want to learn more about release conditions?