COVID-19 Reporting and Information • HEERF I & II

Using Kaltura as a student

Students and faculty can each create videos and post them in a course. However, there are a few options for students to choose from.

Presentation Types:

Submitting your Presentations:

We also cover how to take a video quiz, download videos, and submit files to the Media Gallery.

Learn more about creating videos to complete an assignment.

Download the Student Video Presentation Help Guide

WebCam and Voice Only Presentation Using Video Note

If your video is less than 30 minutes, you can use the Record Video option in iLearn. You can find this in Assignments and Discussions. Depending on the type of assignment the instructor sets up, you will add the video differently.

You can distinguish the two types of assignments in the Submit description and by the fact that the Text Submission only has a text submission box and a File Submission requires you to add a file, audio, or video.

TEXT SUBMISSION ASSIGNMENT: If the assignment is a Text Submission, you will want to do the following:

  1. You will want to go to the Assignment tool, under the Assessments menu, in iLearn.
  2. Click on the Assignment folder for the video assignment.
  3. Select the Insert Stuff button.
  4. Select the Video Note option and record your video and go through the process. 

Insert Stuff - Video Note

FILE SUBMISSION ASSIGNMENT: If the assignment is a File Submission, you can simply select the Record Video button. You will probably need to allow the program to associate with your webcam and microphone. 

Insert Video through File Upload Assignment

Then select New Recording. When you are done, select Stop Recording and give the file a Title and Description, then click Add and Submit to turn in the assignment.

SUBMITTING FOR DISCUSSION TOPIC: If you are submitting to a discussion topic, you can follow the steps below.

  • Select the Insert Stuff button.
  • Select the Video Note option and record your video and go through the process.
    Insert Stuff

Visual Presentation, Voice, and/or WebCam Presentation

Kaltura Capture is a full-featured screen recording solution. With Kaltura Capture, you can record any combination of two recording devices (for example two screens, two webcams, or 1 of each) and a microphone. While recording you will have the option to write or draw on your screen using the built-in annotation tools.

Kaltura Capture can be downloaded from either iLearn ( or the TTU Media Portal ( You can access the installer by clicking on the Add New button within My Media and choosing Kaltura Capture.

Once you have Kaltura Capture installed you can get started by checking out this introduction tutorial or watch a video about using Kaltura Capture.

  1. Once you install and open Kaltura Capture (through iLearn or the TTU Media Portal), you will want to make sure to choose which screen, camera, and microphone should be used. It will default to your system preferences.
  2. To start your presentation, have your PowerPoint or other program open and ready.
  3. Click on the Kaltura Capture icon in the task bar to bring Capture app back on top of your presentation.
  4. Click the Record button for Kaltura Capture.
  5. There will be a countdown. Switch to your PowerPoint or other program. Make sure to put PowerPoint in either Reading or Slideshow mode, not edit. This can be found under the View menu.
  6. Begin your presentation.
  7. When done, select the Stop button for Kaltura Capture, choose Yes, Stop It.
  8. You can edit the name of the video, description and tags. Make sure to at least edit the name.
  9. Click Save & Upload.
  10. The video will process and appear in your My Media

The Kaltura Capture User Guide has more details about the different features and functions so check that out for more information.

Learn more about Kaltura Capture.

Presentations: Using Zoom or MS Teams

If you are needing to do an individual or group presentation and need show your screen while you present, you can use Zoom or MS Teams to do this. If using with a group, there will need to be a designated person who Hosts the meeting. This person will need to setup the meeting, Record the meeting and Upload the video using these processes.

Your Zoom Meeting: Creating & Recording

  1. Create your Zoom meeting
    • For a Group Presentation: Invite others by creating the Zoom meeting and then copy the URL for the meeting and email it to your group members.
    • Make sure if someone else needs to share their screen, you enable it by selecting the arrow beside Share Screen and choosing Multiple participants can share simultaneously.
  2. Share your Presentation using the Share Screen button. If using PowerPoint, select Reading or Slideshow mode (not edit mode) to present.
  3. Click Record
  4. Start your Presentation
  5. When the presentation is over, click Stop button where it shows it is recording or select the … icon and choose Stop Recording.
  6. Once you End the meeting, the recording will process.
    NOTE: This can take some time to process.
  7. It will be saved to your Local drive (see below for where on Windows and Mac computers).

Locating Zoom Video Files

The information below is for the default location. If you changed this location upon install, you will find the videos in that location.

On Windows

  • View your computer files (press Windows Key + E) and then go to the C: drive.
  • Choose Documents - Zoom
  • Select the folder with the appropriate date stamp
  • Select the MP4 file. The default name will be mp4
  • If you recorded more than one meeting on the same date, each subsequent meeting will be numbered accordingly. (Ex: zoom_1.mp4, zoom_2.mp4)
  • If you do not see the extensions, you can enable that by going to View then check File extension names.

On Mac

  • Go to the Go menu - choose Go to Folder
  • Select Documents - Zoom
  • Select the folder with the appropriate date stamp
  • Select the MP4 file. The default name will be mp4
  • If you recorded more than one meeting on the same date, each subsequent meeting will be numbered accordingly. (Ex: zoom_1.mp4, zoom_2.mp4)

Learn more about Zoom

Your MS Teams Meeting: Creating & Recording

  1. Create your MS Teams meeting link
    • To create a link, go to your TTU email through Tech Express. Do not open Teams.
    • Select the Calendar option at the bottom left.
    • Create a meeting, make sure you are viewing the full options (if not, choose More Options).
    • Complete the information with a title, the emails of your group members, time/day, and choose to Add online meeting, select Teams Meeting.
    • When you save the meeting, it will add a link to the meeting information.
    • For a Group Presentation, invite the other members of the group to join.
  2. Share your Presentation using the Share Content button . If using PowerPoint, select Reading mode or upload the PPT to your Teams presentation to present.
  3. Click the … icon in MS Teams and choose Start Recording
  4. Start your Presentation
  5. When the presentation is over, click the … icon and choose Stop Recording.
  6. Once you Stop Recording, the recording will process automatically and send to Stream. You will receive an email when it is processed (if you were the one who created the recording).

Locating MS Teams Video Files

The information below shows how to give permission to others to view your video or download to submit to a class.

  1. When in Teams, select the ... icon on the left.
  2. Choose Stream
  3. Select the Microsoft Stream link
  4. Under My Content, choose Videos or Meetings. You can also select the Videos or Meetings link at the top of the screen.
  5. Select the Pencil icon to the right of the video to do the following.

Set permissions and share Stream video:

  • You can add people individually by entering their TTU username under the Permissions area.
  • Select the Share button and copy the URL to share with instructors, team members, or pasting in a document to submit to an assignment.

Download the Video to Upload to iLearn (My Media)

  • Click the Download button when viewing the video.

Uploading the Video to My Media (Kaltura)

  1. Login to iLearn
  2. Go to Media – My Media
  3. Select the Add New button
  4. Select Media Upload
  5. Choose the file you want to upload (see location of Zoom file above) and click Open.
  6. You will see a progress bar at the top of the screen showing your upload progress. You must stay on this screen until it says, Upload Completed.
  7. Enter the information for the video.
    1. Name of media (required)
    2. Description of the media
    3. We recommend titling your video something easy for your viewers to understand and then elaborating in the description. Everything that you type in on this screen is searchable by the viewer.
  8. Once it is uploaded, you can submit the file to the Assignments or Discussions.

The upload and the processing can take some time depending on the size of your video file and the upload speeds on the network you are using.

Submitting the Presentation Video to your Course

You can turn in video assignments into an Assignment folder or post in a Discussions thread in iLearn. 

NOTE: The video file sizes are too large to attempt to upload the actual MP4 video into the Assignment or Discussions tool. You will have to upload your video in Kaltura or elsewhere and link to it to submit the video in iLearn.

The following steps let you know the process to link or embed an video directly in an assignment, assuming the instructor has set it up for text submissions (not requiring a file upload).


If the assignment is a Text Submission, you will want to do the following:

  1. You will want to go to the Assignment tool, under the Assessments menu, in iLearn.
  2. Click on the Assignment folder for the video assignment.
  3. Select the Insert Stuff
    HTML Editor - Insert Stuff
  4. Select the Insert Media
  5. Select the Embed button to the right of the video you created.
  6. Submit the assignment.


If you see the Add a File button above the comment box your instructor has chosen the option to require a file upload as well. You may want to contact your instructor to find out exactly what they may want you to upload.

If the assignment is a File Submission, one way to submit your video is to follow the instructions above about inserting it in the text box and upload a file with your name on it. If the instructor wants the link to the video on the document, you will have to look at the sharing videos via a link information in the TnTech Media Portal to get the link to the video.

Posting to a Discussion Topic

  1. Go to the Discussion topic and select Start a New Thread 
  2. You should see a text box on your screen. There are several controls at the top of this box. You have two options to insert your video into this post, a chain link icon (Insert Quicklink) and a play button icon (Insert Stuff).
    1. If you use the Insert Quicklink button, a link to your video will insert into the post.
    2. If you use the Insert Stuff button, your video will embed into the post.
  3. After clicking either button, you will have several options, but the one you want says Add Media or Insert Media. After selecting the Media option, you will see a list of all the media you have uploaded to My Media. Just select the </> Embed button to the right of the video you want to post and it will insert into the text box.

Take a Video Quiz

You will view the video as you normally do, but you will notified at the beginning of the video that there are questions associated. As you view the video, the questions will appear and you may have to answer them (depending on settings by the instructor) before the video will continue to play. Once you have taken the quiz, you cannot attempt it again unless the instructor is notified and deletes the first attempt.

Submit to a Media Gallery

This option is only necessary if the instructor specifically asks you to submit your media to the Media Gallery. It will not appear until the instructor approves the video.

  • Go to the specific course and select Media Gallery
  • Select Add Media on the right side of the Media Gallery.
  • That will take you to the Media Selections page.
  • Check the box to the left of every video you would like to add to this specific course. 
    TIP: If you have lots of videos feel free to search for the appropriate ones using the search bar on the right.
  • After selecting the appropriate videos click Publish in the top right-hand corner and that will Publish the selected videos in that specific course.

NOTE: Your video will have to be approved by the instructor before it is visible to other students in the course.

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