Procurement Policies and Procedures

The following policies govern Tennessee Tech's purchases of goods and services:
•TTU Policy 570 - Contracts and Agreements
•TTU Policy 571 - Methods and Processes of Competitive Procurement
The University maintains a Procurement Manual, which sets forth the procedures of the University which are in addition to and necessary to comply with the above policies.

• Procurement Manual 

 

WHEN IS A CONTRACT NEEDED FOR SERVICES?

A contract is always required when:

The service is pre-planned, expected, or regularly scheduled; or

The service has unique aspects that could lead to misunderstanding and/or potential legal action between the parties.

Some examples include: a person delivering a workshop or presentation; a person or group providing entertainment or an exhibit; a company building or renovating a facility; a company performing preventive maintenance on equipment; a company doing roof repairs; a large off-site conference hosted by Tech.

A contract is recommended, but not required, when:

The service is routine in nature and involves very little risk to Tech students/employees, Tech property, and the Contractor.

Some examples include: fleet vehicle maintenance and small dollar repairs performed by the manufacturer or dealership; uniform cleaning or altering; vehicle cleaning; musical instrument repair.

A contract is never required when:

Booking air travel and hotel rooms for individual travel.  These expenses are covered by our general travel policy.