Limited Proposal Submissions

Many funding agencies limit the number of proposals an institution can submit to specific funding programs. Programs that have limited proposal submissions expect institutions to screen proposals to determine which ones will be submitted for competition, based on the criteria established by the funding agency.

Limited Proposal Submission Funding Opportunities

  • NSF MRI:  Preliminary MRI proposals are due to the Office of Research by noon, Friday, Nov. 9, 2018. Follow the MRI pre-proposal guidance. The pre-proposal should be submitted as a single PDF document via the research@tntech.edu email account.  The PI will be notified of the proposal's selection status on Nov. 19, 2018. Final, complete submissions will be due to the Office of Research by Jan. 15, 2019.
  • Ralph E. Powe Junior Faculty Enhancement Awards: The application package containing the application form, a one-page resume (with a second page listing publications and/or presentations), two-page research proposal, and collaboration support letter (if any) must be submitted to the Tennessee Tech Office of Research by noon on Friday, November 30, via the research@tntech.edu email account.  Faculty will be notified of selection status on December 10, 2018.  Final, complete application materials must be received in the Office of Research by January 3, 2019.  NOTE:  The submissions for these awards have ended for this year.  
  • Henry Dreyfus Teacher-Scholar Awards Program:  A summary description of the nominee's research accomplishments as an independent faculty member and a description of research plans (limited to six pages including references) will be due to the Office of Research in early April.  The selected nominee will be notified in mid-April with the final submissions due in May 2019 (exact dates have not yet been announced).  
  • NSF has published a website (http://www.nsf.gov/funding/pgm_sro.jsp) that contains a list of programs that limit the number of proposals that a single institution can submit. The site includes a short summary and a link to the solicitation.
  • TBR Student Engagement, Retention and Success (SERS) Initiative: NOTE:  As of March 5, 2019, the character limits have changed from what was previously posted.  SERS grant funds are designed to support new or existing campus services or programs that serve underrepresented or other targeted student populations, including, but not limited to, underrepresented minorities, economically disadvantaged students, adults, veterans, and individuals with disabilities.

Guidelines
When there is sufficient notice of a limited submission, information will be provided to faculty regarding the internal process that will take place to select the proposals that will be submitted. Generally, a preliminary proposal will be required to be turned in approximately four to six weeks prior to the agency due date.  An internal committee will review all pre-proposals submitted by the internal deadline and select which ones will be submitted by Tennessee Tech based on the criteria outlined in the solicitation.  Feedback will be provided to assist selected PIs in submitting the strongest proposal possible.  If there is insufficient time for an internal competition to take place, proposals will be selected on a first-come, first-served basis with the receipt of the internal Intent to Submit form.

Procedures for Limited Proposal Submissions

  1. Funding opportunity announcement will be emailed to chairs and deans and posted on the Office of Research website.
  • The Office of Research will maintain a web page posting of internal submission procedures and deadlines, with links to other university postings of limited submission opportunities. 
  • If individual faculty or staff become aware of limited submission opportunities not posted through the above sources, they must immediately notify the Office of Research with information to post on the Research website. Send information via email to research@tntech.edu.
  1. If there is enough time, at least six (6) weeks prior to the agency's deadline, an announcement will be sent to the deans, directors, and chairs; normal limited submission program instructions will apply.
  2. If it is less than six (6) weeks prior to the deadline, proposals will be selected on a first come, first served basis on when the Intent to Submit forms are received in the Office of Research. Any Intent to Submit received after the Office of Research has received the maximum number of submissions will be returned to the Principal Investigator and not submitted to the agency.

2.  Pre-proposal guidelines provided by the Office of Research must be followed.

3.  Selection of pre-proposals to be submitted

If by the internal deadline date: (1) there are fewer internal pre-proposals than the number of proposals permitted, all internal pre-proposals will automatically be selected. After the deadline, additional pre-proposals can be accepted on a first-come, first-served basis through application to the Office of Research until the number of proposals permitted is reached.
(2) the number of internal pre-proposals equals the number of proposals permitted, all will automatically be selected for submission, and additional pre-proposals will not be considered. (3) there are more internal pre-proposals than the number of proposals permitted, the Office of Research will convene an internal committee to select the Tennessee Tech proposals to be submitted.

4.  Notification and Selection:

  • The Office of Research will notify the selected Tennessee Tech applicant(s) and request confirmation that they will submit proposals to the program in question. The selected Tennessee Tech applicant(s) must adhere to the Tennessee Tech submission policy, which specifies that all proposals must be submitted to the Office of Research five working days prior to the agency deadline.
  • If a proposal is selected for submission, the PI is responsible for obtaining all cost-share commitments, if applicable.
  • After receiving confirmation from the selected applicants, the Office of Research will notify the other applicants of the decision. If a selected applicant fails to confirm his or her intent to submit a proposal in a timely manner, the Office of Research, in consultation with the deans, will identify another applicant from those not initially selected.
  • The Office of Research will notify the deans and relevant chair(s) if a selected applicant fails to submit a proposal to the program in question.

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