Campus Community Health • HEERF I, II & III

Residential Life

Frequently Asked Questions


 

Covid-19 Questions:

  • What is the COVID-19 Policy (includes Monkeypox)?

    COVID Protocols

    Tech encourages students to be proactive in keeping themselves and other Tech community members healthy by being vaccinated and boosted against COVID-19.

    COVID-19 vaccinations and boosters are available at Tech Health Services at no charge.  Call (9310 372-3320 for an appointment.

    Housing:

    Living in close quarters with roommates and suitemates, plus sharing residence hall public spaces, requires everyone to take extra precautions.  You can reduce the risk of having to quarantine or isolate if you are vaccinated.  Here are the protocols for residential hall students:

    • If you are experiencing symptoms of COVID-19 and need a test, you should contact Tech Health Services at (931) 372-3320.
    • Students who need to isolate or quarantine will need to return to their permanent residence for the specified period of time or find another off-campus location.  You are encouraged to have a persona plan, including where you would temporarily live, what transportation you would use, and how you would receive meals, if you are required to isolate/quarantine off-campus.

     

    Communication with Faculty/Instructors:

    Students who isolate or quarantine will be responsible for notifying their faculty members that they will not be attending in-person classes until their isolation or quarantine period is over.  Faculty are encouraged to work with students who isolate or quarantine to submit assignments or exams.

    If you need assistance or have questions, contact covid19response@tntech.edu.  

    Note about Monkeypox:

    The isolation and quarantine periods related to Monkeypox exposure or a positive test are longer than those associated with COVID-19.  The same campus protocols will apply.

  • What steps are being taken to clean all residence hall areas?

    • Community bathrooms in the traditional halls are cleaned each day.  (students in New Hall North, New Hall South, and Tech Village apartments are required to clean their own bathrooms).  Extra cleaning will take place as needed. 
    • We have at least one touchless faucet available in each community bathroom.
    • Signs will be clearly visible in bathrooms reminding students to wash hands and explain other bathroom etiquette.
    • Common areas will be cleaned on a normal basis and as needed.

  • What social distancing steps are being taken?

    Hall Entrances

    • Entry doors to residence halls and hallway doors to residential areas will remain locked at all times to keep non-residents out.  Guests of students who reside in the hall will be allowed in that hall.

  • What if I am vaccinated and my roommate is not?

    • Students are not required to have the COVID-19 vaccine to live on campus.  However, it is highly encouraged to do so.
    • In addition, Residential Life does not collect COVID-19 vaccine information.
    • Because of this, there is no way for Residential Life to know who is vaccinated and who is not or to verify either way.
    • Roommate decisions are not influenced by vaccination status.  Therefore, Residential Life will not make assignment changes based on students who are vaccinated or not vaccinated.
    • Room changes will begin after the first week of classes when No-Shows are processed and every resident accounted for. 
    • Please see your Hall Director or Assistant Director for a room change.  If you need help setting up a meeting, please come to our main office in MS Cooper, Room 217 or call at 931-372-3414.

  • What happens if a student becomes sick on campus?

    Actions to Take to Keep Yourself and Community Safe

    • Get vaccinated, including a booster.  Health Services continues to have free vaccinations.  Call for an appointment.
    • Stay home if you are sick.
    • Get tested if you have symptoms or suspect you've been exposed.  You can make an appointment for testing at Health Services.
    • Wash your hands frequently.

     

    Students Showing Symptoms

    • Per Tennessee Tech Health Services, if a student is sick on campus or showing signs of symptoms, the student should not go to class and should call Health Services or their healthcare provider for an appointment.

     

    Students Who Test Positive for Covid-19 or need to quarantine due to exposure to Covid-19

  • What can I do to prepare if I get sick?

    Students may want to have a go bag ready to take with them.

     

    What Is a Go Bag?

    • Go Bags are a collection of items that you can take on-the-go if you need to leave in a hurry.

     

    What Are Some Basic Items that Should be In a Go Bag?

    • Personal items and toiletries (eyeglasses, toothbrush, etc.)
    • Clothes (at least a couple of days worth)
    • Shoes

  • What is the check-in process going to look like?

    BEFORE ARRIVAL

    • Students are not required to have a COVID-19 test taken before arrival per Tennessee Tech Health Services.
    • Students, prior to arrival, should have detailed discussions with their roommate(s) (if applicable) about cleaning procedures, self-distancing, community mitigation efforts, and other measures that will reduce the spread of COVID-19.
    • We ask that parents help by having discussions with their student(s) about the seriousness of COVID-19, ways to keep them safe, and ways to help mitigate the spread.
    • Students and their guests (help with check-ins) should not come to campus if they show symptoms of COVID-19 or have tested positive for COVID-19 and have not completed the required isolation period.
    • Symptoms including but not limited to:  Fever greater than 100.4 degrees, shortness of breath, sore throat, cough, body aches, chills, loss of taste or smell, and other respiratory symptoms.
    • Please stay at home and follow your local or state Health Department guidance as well as CDC guidelines at:  https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/index.html
    • Call us at 931-372-3414 or email us at reslife@tntech.edu to schedule a check-in time after recovery or quarantine is completed.  Otherwise, follow the required check-in procedures below.

  • What happens if students are sent home early?

    • We do not know what the future will bring and therefore what plans will be decided on from the administration.
    • This includes, housing, dining, and refund decisions.
    • This will also include continuing to live on campus if immediate check-out is not possible.
    • Once a decision is made, it will be communicated to students and the community.

  • What other recommendations does Tennessee Tech have?

    • Flu Vaccine - Tennessee Tech Health Services will recommend flu vaccine when it becomes available.
    • Staying on Campus - We encourage students to stay on-campus as much as possible to prevent contact with someone that is COVID-19 positive and bringing it back on campus.

  • How do I find out about any updates?

    • Tennessee Tech also maintains a webpage that is updated frequently with the latest announcements related to COVID-19. Please visit: https://www.tntech.edu/infullflight/ for more information.


Application/Deposit Questions:

  • How do I apply for Housing?

    An application must be completed through the application portal found on the application page.

  • Is there a deadline to apply for housing?

    NOTE:  Generally, there really is no deadline to complete an application, but assignments are completed based on application date and availability.  However, there are deadlines to receive refunds on deposits.

    The only real deadline for Fall applicants are for returning residents receiving priority for Fall assignments and is discussed below.

    Fall New Applicants (Not living on campus in the Spring):  This is defined as students who do not currently live on campus during the spring semester and will not go through room renewal.  For these students, there is no official deadline to apply for housing.  However, assignments are made based on application date and space availability.

    Fall Returning Residents (Currently living on campus in the Spring):  This is defined as students who are currently living on campus during the spring semester and will go through the room renewal process and choose rooms, etc.  This is the only time returning residents will be given priority assignment consideration over new applicants.  If this deadline period is missed, the student will be considered with the new students based on application date.

  • Is there an application fee or deposit required?

    Yes, there is a $200 deposit required for all applications. 

    The $200 is made by debit/credit card only within the application portal and deposits can't be made at the Tennessee Tech Bursar's Office.

    The $200 deposit is essentially a prepayment/investment that will be applied to your total housing cost for the first semester of any application.

    If you reside in campus housing during the fall semester and choose to extend your contract to cover spring semester, then no additional prepayment is due for spring.  If you do not reside in campus housing during the fall semester, you are required to pay the $200 prepayment when submitting a spring only application.

  • Is the housing deposit refundable?

    The deposit is refundable up to certain dates depending on the application and if the student is eligible to cancel.

    In order for eligible students to receive a refund of the deposit, all cancellations must be made in writing by:

    • May 1 for all Fall or Academic Year applications
    • December 1 for Spring applications
    • May 1 for all Summer applications


    In order to cancel, we must receive cancellation verification in writing (an email including name and T-Number from the Tech email address to reslife@tntech.edu) or complete the "Request for Release and/or Cancellation Form" found HERE.

    IMPORTANT NOTE:  The $200 deposit becomes non-refundable and will be forfeited if the cancellation occurs after the above dates for all situations.  The non-refundable/forfeited deposit includes cancellations for all complete or incomplete applications in which the cancellation occurred after the above dates.

    Refunds are subject to the terms and conditions found in the Student Housing Policy.

  • Can I cancel my application?

    An application can be cancelled before the start of the application/semester period as long as the student has not checked into the room/apartment and the student is eligible to cancel.  Once a student has checked into the room/apartment by signing an inventory form and receiving a key, the application agreement contract has started.

    In order to cancel, we must receive cancellation verification in writing (an email including name and T-Number from the Tech email address to reslife@tntech.edu) or complete the "Request for Release and/or Cancellation Form" found HERE.

    The deposit is refundable up to certain dates depending on the application and if the student is eligible to cancel.

    In order for eligible students to receive a refund of the deposit, all cancellations must be made in writing by:

    • May 1 for all Fall or Academic Year applications
    • December 1 for Spring applications
    • May 1 for all Summer applications


    IMPORTANT NOTE:
      The $200 deposit becomes non-refundable and will be forfeited if the cancellation occurs after the above dates for all situations.  The non-refundable/forfeited deposit includes cancellations for all complete or incomplete applications in which the cancellation occurred after the above dates.

    Cancellations are subject to the terms and conditions found in the Student Housing Policy.

  • What is room renewal?

    Room Renewal is a priority process for residents who live on campus in the Spring completing Fall applications for residence hall rooms and apartments.

    The process is announced in February/March of each year.  This announcement includes complete details on how to reapply for campus housing for Fall.  This information will also be posted on the reslife website, posted in each residence hall, advertised on our reslife social media pages, and floor/community meetings conducted with the residents.

    Whatever is not chosen by returning residents will be offered to new applicants.

  • Can I commute to Tennessee Tech?

    If you are a freshman, you are required to live on campus.  

    We do have some exceptions to this rule.  However, students have to be eligible for the exception. The student can’t already be in checked in and in contract after school starts:

    • You are 21 years of age or older
    • Living with a parent or legal guardian at their permanent address within a 50-mile radius of the university
    • Living with a sibling who is a full-time student
    • Married
    • Single Parent
    • Previously have lived in Tennessee Tech housing for 2 full semesters 

    If you meet one of these exceptions and already have a housing hold, you may fill out the Request for Release form to go through the housing release process.

    For more details, please visit our Student Housing Policy.


Assignment Questions:

  • When do we receive our assignment email?

    Residence Halls:  Assignment emails will be sent to the students’ Tennessee Tech email addresses around mid June for fall only and academic year assignments; in late December to early January for spring assignments; and mid to late May for summer assignments.

    The assignment email will provide the student with the assigned hall name and room number, roommate's name and email address and a check list of what to bring to campus.

    For the Fall 2022 semester, a separate email will be sent out at the end of July detailing check-in information.

    Tech Village Apartments:  Assignment discussions via the housing reservationist will happen in office for students who can come in for a meeting or over the phone for those who can't. 

    A follow-up email will be sent at the conclusion of the conversation with assignment, roommate's name, cost, check-in date and an attachment of important Tech Village information.

  • Am I required to have a meal plan?

    All residents with a freshman classification and living in the residence halls must purchase a meal plan for there first two semesters at Tennessee Technological University.

    Information regarding meal plans can be found on the Tennessee Tech Dining Services website HERE.

  • When is check-in time?

    Residence Halls: 

    For the Fall 2022 semester, a separate email from their assignment email will be sent out to students with their check-in time.

    For the spring semester, check-in is typically the Tuesday before classes begin for the spring semester.  The summer sessions vary.


    Tech Village Apartments:  

    Tech Village apartment terms do not run with the academic calendar.  Your check-in date will be discussed with a housing reservationist. 

    Fall Semester:  August 1 to December 31.  If you are not staying in the apartment for the Spring semester (beginning January 1), you must be out by December 15.  We will credit the remaining balance from December 15 to December 31.

    Spring Semester:  January 1 to May 31.  If you are not staying in the apartment for the Summer semester (beginning June 1), you must be out by May 15.  We will credit the remaining balance from May 15 to May 31.

    Summer Semester:  June 1 to July 31.  If you are not staying in the apartment for the Fall semester (beginning August 1), you must be out by July 15.  We will credit the remaining balance from July 15 to July 31.

  • Do the residence halls stay open during breaks/holidays?

    Residence halls remain open during fall break, Thanksgiving break, and spring break periods.  Although the Office of Residential Life is closed during the Christmas/New Years holiday period, students who need special housing arrangements during this time may be offered housing at an additional cost.  

    Special housing arrangements may be offered for semester break periods in between semesters as well.  There will be an additional daily charge for occupancy during the semester breaks.

    Students in apartments may stay during any of the breaks as long as they hold a housing contract for each semester.

    For Interim/Break housing for students in the residence halls, please visit the application page.

  • Can I buy out my room as a double as a single?

    For Fall Hall Applicants:  Room buyouts are only considered after the school year has started and all No-Shows have been processed.  We have to make sure every student has a bed that needs one.  Students interested in buyouts will need to see their Hall Director after the first week of school.

    For Spring Hall Applicants:  Generally, the same approach is used as for the fall applicants.  However, if we know a student wants a buyout and space is open, we typically have more flexibility during the spring because of student withdrawals, cancellations, etc.

    For Summer Hall Applicants:  The application will have an option if you want to do a buyout and generally we are able to assign these at the start of the term. 

    IMPORTANT NOTE:  Residential Life reserves the right to take back a buyout if a space is needed for a student.  We will reverse buyouts by those with the latest application dates first.

    Refer to the rates for all buyouts.

  • What do I need to do if I withdraw from school?

    To officially withdraw from school, please visit the Registrar's Office or complete the University Withdrawal From found HERE:

    Housing is provided for students only.  Once you officially withdraw from school, you are no longer a Tennessee Tech student.  If you withdraw from school, you must check out of your room/apartment within 48 hours.  If you need more time, you will need to discuss with your Hall Director.

  • What is room consolidation?

    Important Note:  This process is only for the Residence Halls only.  It is not for Tech Village apartments.

    If a student is not assigned a roommate or the roommate moves out of the room, the student remaining in the room will undergo a room consolidation process if the Office of Residential Life chooses to do so. 

    It is important that we do this for a number of reasons:

    We need to have additional open rooms to allow students that would like to make a room change and/or get a new roommate the opportunity to do so.

    We need to have more open rooms to allow students who want to have private/single rooms the opportunity to request one.

    We need to be fair to those residents who paid for a double as a single room versus those that are living in a double room without a roommate and not buying out his/her room.

    With this in mind, the student will need to do one of the following:

    Find a new roommate of his/her choice to move in (this can be anyone of choice or someone else that does not have a roommate).

    Move in with someone else that does not have a roommate (this can be anyone of choice, provided there is space or someone is willing to trade rooms).

    Buy out the room, a double as a single room.  Rates can be found HERE.

  • Is there Co-Ed Residence Halls?

    Yes.  All but two of our residence halls are co-ed.  Halls that are co-ed are gender specific by floor.  Example:  Male students may be on first floor and female students on fifth floor, etc.

    Co-Ed Halls Include:  Ellington/Warf, Maddux/McCord, New Hall North, New Hall South, MS Cooper/Pinkerton and Jobe/Murphy

  • Is there gender specific Residence Halls?

    Yes.  Two of our residence halls are gender specific.

    Gender Specific Halls Include: 

    Cooper/Dunn- Female Only Hall
    Browning/Evins - Male Only Hall

  • Is there specialty housing Residence Halls?

    Yes.  We have specialty housing.  You can review below:


    Engineering Housing (Located in Maddux/McCord Halls):  This is known as the Engineering Specialty Hall.  Engineering specialty housing is open to all College of Engineering majors.  You must have a College of Engineering major to live here.


    WISE Program (Located Fifth Floor of Maddux/McCord Halls):  Since this floor is in Maddux/McCord Halls, it is also home to the Engineering Specialty Hall. 

    This program is for female students only and the WISE floor is dedicated to Women in Science or Engineering.  Not only can women who are engineering majors live there but also those who have a specific science major which include one of these five specifically:  Biology, Chemistry, Geoscience, Physics, and Math


    Honors Housing (Located in Murphy Hall):  You must be a part of the Honors Program to live in Murphy Hall (Honors Specialty Hall.)  Students allowed to live in Murphy Hall will be able to select potential roommates from other eligible Honors students that have applied for housing. Students will also select their own rooms in Murphy Hall when room selection is available. If you are not an Honors student, Murphy Hall will not show as an option when you select your room.

    If you are interested in living in Murphy Hall during the academic year (not available during the summer), you must meet the criteria from the Honors Program and complete the following:

    1. Complete a housing application and submit $200 prepayment during the application.

    2. Follow the instructions on the Honors Program Housing website HERE.

     


Financial Aid/Payment Questions:

  • Can I use my financial aid for my housing deposit?

    Your financial aid or scholarship allotment cannot be used for your housing deposit/prepayment.  The deposit has to be made with a debit/credit card within the application on the application portal. 

    If this deposit/prepayment creates an overpayment on your student account, the Bursar's Office will process any excess aid and give refunds (if applicable).

  • How and when are charges placed on my account?

    We place the full rent of a residence hall room or apartment on your account.

    Typically, the Bursar's Office wants student fees on student's accounts at the following times:

    Fall Semester:  Charges are usually placed around mid July

    Spring Semester:  Charges are usually placed late November/early December

    Summer Semester: Charges are usually placed mid April

    The Bursar's Office has the right to change fee dates at any time.

  • Can I make payments on my housing cost?

    The Bursar's Office does allow students (if approved) to make installment payments throughout the semester.  This payment plan is called a Deferred Payment Plan.  

    You can review more information on the Bursar's website on the payments page.

    For further assistance, please call their office at (931) 372-3311.


Hall Room/Apartment Questions:

  • What are some of the safety features on campus?

    First and foremost a student must take ownership in his/her own safety.  In the residence halls, each hall area is secured by a swipe card door that only allows students living in that building to have access to the building.  At midnight, all exterior doors are locked whereby only a student residing in the building can use his/her Eagle card to gain access to the building.  Each student is issued a room key that works on the entry door to his/her room.

    Other safety items provided are:

    Emergency call boxes strategically placed on campus

    Exterior phones at every residence hall entrance

    A University police officer dedicated to the halls

    A hall staff member on duty in each building every night

    Security cameras in and around halls and community areas in Tech Village

     

  • Am I required to clean my own room/apartment?

    Yes.

    Although custodial workers are employed in all residence halls to keep public areas and community bathrooms clean, you are expected to clean your own room.  A New Hall North or New Hall South resident is responsible for cleaning his/her own room and bathroom.  Residents in our apartments are also required to keep their apartment cleaned.

    Housing staff will do monthly health and safety checks.

  • Can I have overnight guests?

    Same gender overnight visits are allowed.  You and your guest must register with the hall staff and it must be approved by your roommate (if applicable).  A guest of a resident is not permitted to stay for longer than two (2) nights per week. 

    Students residing in University housing are responsible for assuring that his/her guest(s) is aware of and complies with all policies and procedures of the University residence halls.

    Cohabitation is prohibited.

    Please review the "Guests/Visitation" policies in the Guide For Successful Living for more details on guests, visitation, and cohabitation.

  • Do I need insurance?

    The University does not assume responsibility at any time for the private property of its students and is not liable for the loss or damage of any article or personal property anywhere on the premises.  You or your parents are encouraged to carry appropriate insurance to cover your personal belongings.

    The company NSSI does have College Student Personal Property Insurance available to purchase at the link:

    https://www.nssi.com/portal/tennesseetech

  • Can I bring a heater or air conditioner?

    No.

    These appliances are not allowed in the residence halls due to the potential for overload of the electrical system and the potential of fire.  However, standard box/window fans are permitted.

    Please also keep in mind that all rooms and apartments on campus have appropriate systems for heating and cooling.

  • Is there a curfew?

    There is no curfew. 

    You may come and go as you please, although all exterior doors are locked at midnight (earlier during break periods/holidays) in the residence halls.  Please carry your Eagle ID Card and room key with you at all times.

  • What personalizations can we do to our room/apartment?

    Please review the online Guide for Successful Living under "Your Room" for information on what furniture is provided as well as other room personalization information.  We encourage each student to work with his/her roommate(s) in designing and decorating the room/apartment within the guidelines set by the Office of Residential Life.

    If you have other questions, you can consult with your RA or Hall Director.

  • What do I do if I need something fixed in my room/apartment?

    If you are experiencing problem(s) in your room or in any public areas please contact the Office of Residential Life or your housing staff. 

    A student may also choose to submit a work order online.

    In the event that an emergency repair is needed during the evening, holiday or weekend hours, contact the RA or Hall Director immediately.

  • Can I smoke or use tobacco products on campus?

    No.

    Tennessee Tech's campus became a non-smoking, tobacco-free campus as of January 1, 2010.  Students, faculty, staff and all visitors no longer are allowed to smoke or use any tobacco products in all university buildings, on all university grounds, Tennessee Tech affiliated off-campus locations and facilities, and all state vehicles.  Smoking outdoors on campus will not be allowed.

    Tobacco use is only permitted in private vehicles.

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