Student Government Association

• Only Registered Student Organizations (RSOs) in good standing and registered in Eagle Engage may apply.
• Event must be on campus & 100% free to every student—no cover charges, no private‑member perks.
• Alcohol, already‑held events, or activities that benefit only your members are prohibited.
• The standard cap on funding is $2,000 total per semester per org. Larger ideas qualify for an “exceptional benefit” request with a two‑thirds Senate vote. These limits are approved annually by the SGA Senate to ensure funding is fair for all RSOs.
• Tip: Have a fallback plan if your amount is trimmed—partial awards are common.

• Download the Budget Worksheet here (link) and list every expense—item, quantity, unit cost, shipping, design fees, etc.
  • Only items listed will be paid or reimbursed. Missing details = processing delays.
  • Include shipping, taxes (if applicable), and art fees for promo items.
• Want merch? Use licensed vendors and get artwork pre‑approved by the SGA Treasurer.
• Keep food under $500 from off‑campus vendors; bigger catering must run through Campus Dining.
• Last line of every budget: grand total requested (≤ $2 K unless deemed exceptional benefit).

• Complete the Eagle Engage form by 4:30 PM Central on the Wednesday before your desired committee date.
  • NOTE: You must be listed as an officer of your student organization in Eagle Engage.
• Upload:
  • Budget Worksheet (see "Build Your Budget")
  • Event flyer or social graphic with: org name, date/time, location, short description, the SGA Logo ( ≥ 1.5″), and the S.O.L.O. Funding Statement (see below).
• Ensure your advisor approves in Eagle Engage before the deadline.
• Check the Semester Timeline panel for exact hearing dates.
• Auto‑email confirmations come from sgatreasurer@tntech.edu—add it to your safe‑sender list.

The S.O.L.O. Fund Application

• S.O.L.O. Funding Statement:

“This event has been financially sponsored, either entirely or partially by the Tennessee Tech Student Government Association (SGA) and its SOLO Fund. The views contained herein at this event or program does not represent the views of the Tennessee Tech Student Government Association, the SGA President or other members, the University, or the Tennessee Tech University Board of Trustees. The Tennessee Tech Student Government Association is fully in accord with the belief that all events and programs should be afforded the same opportunities that all US Citizens receive from the First Amendment of the United States Constitution.”

• Requests under $1K: heard by the S.O.L.O. Funding Committee.
• Requests $1K or more: heard by the S.O.L.O. Funding Committee and the SGA Senate.
• You’ll receive a calendar invite at least twenty-four (24) hours before the meeting.
• Send one representative to give a short pitch and answer questions; no‑show = automatic denial.
• Bring a printed copy of your budget & flyer as backup.
• Expect questions about audience reach, marketing plan, and cost efficiency.

• Meet first with Susan Henry (Center for Student Engagement) before buying anything. To schedule a time to meet with Susan, email shenry@tntech.edu.
• Wherever possible let Student Engagement purchase items directly—avoids tax and speeds delivery.
• Not allowed: gift‑card prizes; cooked‑from‑scratch food; tax reimbursements; expenses for organization members only; equipment and materials unrelated to the event; and equipment and materials intended to benefit the organization outside of the proposed event.
• Receipts or Invoices (showing “PAID”/"$0.00" and itemization) are due within ten (10) days of purchase or event. Receipts should also indicate the company name. “Credit Card Receipts” that only show the total amount of the transaction may not be accepted.
• Need help mid‑process? Call 931‑372‑3123 or email engagement@tntech.edu.

• NOTE: Organizations may lose their eligibility to request S.O.L.O. Funds if the organization:
  • fails to adhere to the procedures described here,
  • uses the funds for purposes not explicitly approved by the SGA, or
  • uses the funds in a manner that violates SGA policies, University policies, or the law.

• Upload final receipts, attendance count, photos, and social‑media links in Eagle Engage within 10 days.
• Verify the SGA Logo & the S.O.L.O. Funding Statement stayed visible in all promo materials.
• Share highlights—your event may be featured in our S.O.L.O. Spotlight or in other SGA materials!
• After approval, reimbursement checks or direct‑pay confirmations usually arrive within three weeks.
• Looking ahead? Start brainstorming next semester’s event now and mark the first deadline on your calendar.